CBK/EOI/066/2026-2027: Expression of Interest for ERP System and Implementation Services for Central Bank of Kenya

What is being bought

The Central Bank of Kenya invites Expressions of Interest to shortlist firms to provide an integrated Enterprise Resource Planning (ERP) and Enterprise Performance Management (EPM) solution with implementation services, covering finance, procurement and supply chain, projects, asset maintenance, HR and payroll, travel and expenses, and an e-Procurement module. Location: Central Bank of Kenya, Haile Selassie Avenue, Nairobi. This is a shortlisting stage; shortlisted firms will later receive an RFP.

Key facts

Closing

Tue 17 Nov 2026, 10:30 am
Closing date and time for delivery of EOI submissions. D2 p.3

Bid / tender security

Not stated in the documents we reviewed Not stated D2 p.1

Tender fee

The EOI may be viewed and downloaded free of charge from the Bank's website and the PPIP. D2 p.11

Site visit

Not stated in the documents we reviewed Not stated D2 p.1

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.11

Reserved for

Not stated in the documents we reviewed Not stated P

Contract value

Not stated in the documents we reviewed Not stated D2 p.1

Tender opening

EOI opened immediately after the deadline in the presence of candidate representatives at the Senior Staff Canteen on 6th Floor, CBK Head Office, Nairobi. D2 p.3

Tender validity

Not stated in the documents we reviewed Not stated D2 p.1

Who can apply

• Eligible and experienced firms, consortia and joint ventures may submit Expressions of Interest. D2 p.4

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certificate of Incorporation or Business Registration Certificate (legal structure). For a joint venture, all partners must meet this. D2 p.10
• Copy of current Certificate of Tax Compliance valid at least up to the tender opening date, or exemption letter from the tax authority. For a joint venture, all partners must meet this. D2 p.10
• Duly filled Confidential Business Questionnaire in the format provided in the EOI. For a joint venture, all partners must meet this. D2 p.10
• Self-declaration forms in the EOI format: SD1 (debarment from public procurement), SD2 (no corruption/fraudulent practices), and declaration and commitment to the Code of Ethics. For a joint venture, all partners must meet this. D2 p.10
• Valid manufacturer or OEM authorization to implement and support the proposed ERP product. D2 p.10
• Evidence of a local presence or a local partner in Kenya capable of providing on-site support, local certified staff and support model. D2 p.10
• Audited accounts for at least three consecutive years 2023, 2024 and 2025 showing average annual turnover of at least KES 500 million. Accounts must be signed by the auditor and the company director(s), with a copy of the auditor's practising licence for each year. For a joint venture, one partner must meet this. Unverified D2 p.10
• Completed Annex A Functional Requirements Compliance Matrix, also uploaded in editable form (Word or Excel). D2 p.11
• Form 1 Confidential Business Questionnaire, and Form 2 Certificate of Independent Proposal Determination, to be completed and signed by the authorised representative. D2 p.34

Required only in some situations

• Technical Proposal Submission Form (FORMTECH-1) with declarations; for a joint venture, the letter of intent or JV agreement and member list. D2 p.28

Experience, licences and financial capacity

Technical

• Integration with CBK core banking, payment systems (KEPSS/RTGS), treasury, document management, e-GP, IFMIS where required, KRA iTax and eTIMS, and Integrated Population Registration System (mandatory section 4.1). D2 p.8
• Hosting in Kenya preferred on local public cloud; name cloud provider and data-centre locations. All Bank data must remain in Kenya; ISO/IEC 27001 and CBK cybersecurity guidelines compliance. D2 p.8
• Five-year indicative Total Cost of Ownership by year and cost category, licensing model (named-user preferred, assuming about 1,500 permanent staff plus seconded staff) (mandatory section 4.3). D2 p.8
• Implementation plan with timeline for mobilization, design, build and integration, data migration, testing, training, go-live and hyper care, total duration and milestones (mandatory section 4.4). D2 p.9
• Administrative portal for licence management: utilisation dashboard, guardrails against over-utilisation, threshold alerts, licence reclamation, reporting and audit log (mandatory section 4.5). D2 p.9
• e-Procurement module (SCM-07) is mandatory and must integrate with the national e-GP system, enforce AGPO reservation of at least 30%, and meet PPADA 2015 and Regulations 2020. D2 p.6
• Functional compliance matrix (Annex A) must be completed for every row; blank rows are scored No; Yes, Partial or No compliance entries required. D2 p.12

Financial

• Average annual turnover of at least KES 500 million over 2023-2025 (see MR 8). Indicative TCO costs are for evaluation only; binding prices come at RFP stage. Unverified D2 p.10

How and where to submit

• Deliver in writing, sealed and in plain envelopes marked with the tender reference, to the Green Tender Box No. 3 at the main entrance, Ground Floor, CBK Head Office, Haile Selassie Avenue, or post to Director, General Services Department, P.O. Box 60000-00200, Nairobi. Submissions in English with serialized pages. D2 p.3
• Tender documents to be enclosed in plain sealed envelopes marked with the tender reference number. D1 p.1
• Technical and financial proposals are sealed separately only if later invited to the RFP stage; the EOI itself is one written submission. Unverified D2 p.30

Lots and categories

• No lots are specified in the reviewed material. Not stated D2 p.1

What the addenda changed

• No addenda were provided for review. Not stated P

Not covered in the documents we reviewed

• Confirmed clarification request deadline (bracketed as Four(4) days)
• Bid security or tender security requirements, if any
• Tender validity period
• Contract value or budget
• Site visit requirements
• Addenda, if any, issued after the notice
• Full Annex A rows and any pages not provided (about 9 pages of 41 were not reviewed)
• Forms SD1, SD2 and Code of Ethics templates, if separate from pages provided
• Exact weighting for the 75% technical threshold score conversion

Terms explained

EOI

Expression of Interest: a shortlisting stage where firms show qualifications; not an invitation to tender and no contract is awarded from it.

TDS

Tender Data Sheet: the tender-specific values that override the standard instructions.

AGPO

Access to Government Procurement Opportunities: a reservation for youth, women and persons with disabilities.

OEM

Original Equipment Manufacturer: the product maker whose authorization is needed to implement the ERP.

MR

Mandatory Requirement: a pass/fail eligibility test at Stage 1.

Responsive

Meets all mandatory requirements and the terms stated in the document.

Joint venture

Several firms bidding together; each partner may be jointly and severally liable for the whole contract.

Standstill period

A 14-day waiting period before contract signing, during which complaints can be raised.

e-GP

Electronic Government Procurement system at egpkenya.go.ke.

QBS

Quality Based Selection: firms are scored mainly on technical quality.