Proposed construction of Bofu (Kwa Bengati) water pan, Kinango Constituency, Kwale County - open tender CGK/FEP/030/EQU/2026-2027

What is being bought

Proposed construction of Bofu (Kwa Bengati) water pan in Kinango Constituency, Kwale County, under an open national tender by Kwale County Government (Department of Executive Services, Finance and Economic Planning). Works category, Bills of Quantities priced in Kenya Shillings.

Key facts

Closing

Tue 10 Nov 2026, 10:00 am
Tenders must be delivered on or before 10 November 2026 at 10:00 am, per invitation and TDS; no addendum changed this. D1 p.2

Bid / tender security

Bid security of KES 128,800.00 in form of a valid bank guarantee in PPRA template, submitted as an original. Conflicting figure KES 128,800,000 stated in TDS. Conflicting D1 p.2

Tender fee

Tender documents may be obtained free of charge electronically; no tender fee stated for collection otherwise. D1 p.2

Site visit

Optional
Pre-tender site visit not applicable; site visit is encouraged at tenderer's own cost and risk. D1 p.28

Pre-bid meeting

Optional
No pre-tender meeting specified (N/A). D1 p.28

Reserved for

Not stated in the documents we reviewed Not stated P

Contract value

Not stated in the documents we reviewed Not stated D2 p.1

Tender opening

Tenders opened publicly immediately after deadline, at Procurement Office, County Treasury, Kwale, in presence of tenderers' representatives who attend. D1 p.2

Tender validity

Tenders remain valid for 126 days from the date of tender opening. D1 p.2

Who can apply

• Tendering is open to all qualified and interested tenderers under National Open competitive method. Reservation to any group is not stated; margin of preference does not apply. D1 p.2
• A Kenyan tenderer must provide evidence of fulfilled tax obligations by a valid tax compliance certificate issued by Kenya Revenue Authority. D1 p.10
• Contractors must be registered with the National Construction Authority before undertaking construction works; registration is not a condition for tender but is a condition of contract award and signature. Selected tenderer may register before award. Standard rule D1 p.10
• Joint ventures are not applicable for this tender (maximum JV members: NOT APPLICABLE). D1 p.29

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Copy of valid Certificate of Incorporation or Business Registration with CR12 dated not earlier than one month from tender submission, plus clear copies of both sides of national ID or passports of directors. D1 p.34
• Valid tax compliance certificate. D1 p.34
• Valid NCA8 certificate for water works (minimum) and valid NCA8 practicing licence for water works (minimum). D1 p.34
• Copy of valid single business permit from County Government of Kwale, as a clear PDF. D1 p.34
• Bank reference letter on bank letterhead, signed and dated within the tender period. D1 p.34
• Sworn affidavits on not engaging in corrupt and fraudulent practices and litigation history. D1 p.34
• Joint venture agreement or letter of intent to form a JV: not applicable as JVs are not permitted under this tender. D1 p.14
• Written confirmation authorising the signatory; for this tender it must be a valid power of attorney drawn by a commissioner of oaths. D1 p.29
• Filled and completed Form of Tender, qualification forms and BoQs without alterations; declarations commissioned. D1 p.34
• Technical proposal: work methods, equipment, personnel, schedule as set out in tender forms. Standard rule D1 p.16

Experience, licences and financial capacity

Technical

• Tender must be written in English; supporting documents in other languages need notarised English translation. Standard rule D1 p.12
• Alternative tenders are not accepted; alternative technical solutions not permitted. D1 p.29
• Similar works experience (dams/water pans/earthworks) over last four years 2022-2025 scores up to 18 marks; works of Ksh 8M and above score 9 each; works under 2M not considered. Evaluation pass mark 50/70. D1 p.35
• Key personnel scored: Site Engineer (degree in Civil/water Engineering), Site Foreman (diploma), Mason (Grade 3 trade test). Max 15 marks. D1 p.36
• Key equipment scored: tipper payload at least 10 tonnes (1 no.), pick-up (1 no.), concrete mixer (1 no.), poker vibrator (1 no.); proof of ownership or lease required. Max 15 marks. D1 p.37
• Methodology and signed, stamped work schedule scored (max 5 marks). D1 p.37

Financial

• Audited financial reports for 2023/2024 and 2024/2025, certified by registered practising auditor and signed by company director (scored). D1 p.36
• Preliminary requirement: minimum average annual construction turnover of KES 25,000,000 over last 3 years (qualification). Evaluation scoring uses turnover bands 10M, 5-9M, below 5M. D1 p.40
• Financial capability: access to liquid assets/lines of credit sufficient for construction cash flow of KES 5,000,000 net of other commitments (qualification table). D1 p.39
• Post-qualification (where applicable): KES 9,000,000 cash flow capacity; minimum average annual construction turnover KES 35,000,000; at least 3 similar contracts of min KES 11,000,000 each in last period. Conflicting D1 p.33
• Experience: at least 3 similar contracts each of minimum KES 6,000,000, completed between 1 January 2021 and submission deadline, as prime contractor, JV member, management contractor or sub-contractor. D1 p.40
• Bank statements for last two years (Jan 2022-Dec 2023 and Jan 2025-Dec 2025) certified by the bank are scored. D1 p.38

How and where to submit

• Submit as a hard copy in a plain sealed envelope marked with tender name and number, addressed to the Accounting Officer, Executive Services Finance and Economic Planning, and dropped in the tender box at the front of the Procurement Office, County Treasury, Kwale. Physical submission is the stated method; portal lists written hard copy only. D1 p.29
• Address for submission: County Department of Finance and Economic Planning, Kwale County Treasury Building, P.O Box 4-80403, Kwale, Chief Officer, opposite Kwale Police post. D1 p.30
• Tender must be sealed in a single envelope with inner envelopes marked ORIGINAL and COPIES (number of copies per TDS; none specified in material reviewed), bearing tender name and reference number. Standard rule D1 p.20
• Tender documents must be scanned and uploaded as a single PDF, all attachments sequentially serialised. D1 p.2

Lots and categories

• No lots: contract is a single works package. Not stated D1 p.32

What the addenda changed

• No addenda were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Number of copies required (ITT 20.1 TDS does not state it)
• Bank guarantee validity period stated in TDS
• Bills of Quantities amounts and grand total
• Pages of Sections V-X (drawings, specifications, contract forms) not reviewed
• Pre-tender clarification request closing date is stated as Thursday 5 November 2026 in TDS but confirm it is correct
• Whether an electronic submission option applies
• Whether the tender opening is open to representatives only

Terms explained

TDS

Tender Data Sheet: the tender-specific section that sets values for the Instructions to Tenderers.

Tender security / bid security

Money or guarantee submitted with the tender to protect the procuring entity if the bidder withdraws or fails to sign.

Responsive

A tender that meets all the mandatory requirements; non-responsive tenders are rejected.

AGPO

Affirmative Action Procurement Opportunities for youth, women and persons with disability; not stated as applying here.

NCA8

National Construction Authority registration category permitting a contractor to undertake works of a stated size and type.

CR12

Kenyan company return of shareholders and directors issued by the Registrar of Companies.

Front-loading

Inflating early BoQ item prices to get paid faster; leads to rejection here.

Preliminary examination

First check that the tender is complete and meets eligibility requirements before scoring.