Proposed Cabro Paving at Vanga Town, Lungalunga Constituency, Kwale County (women-owned firms only)

What is being bought

Kwale County Government invites sealed tenders from women-owned firms for proposed cabro (concrete block) paving works at Vanga Town in Lungalunga Constituency, Kwale County. The bill of quantities refers to a 50x5m cabro paving section and includes site clearance, earthworks, culverts and drainage, base and sub-base, kerbs, road markings, and 80mm paving blocks.

Key facts

Closing

Tue 10 Nov 2026, 10:00 am
Tenders must be delivered to the address on or before 10:00 on Tuesday 10 November 2026. Portal closing time matches. No addenda were provided, so this is the current deadline. D1 p.2

Bid / tender security

A Tender-Securing Declaration (form in the tender document) is required. The TDS also says acceptable tender security must be a bank guarantee in the PPRA format. No amount is stated. Conflicting D1 p.27

Tender fee

Tender documents are free of charge when obtained electronically. No fee is stated for the hard copy. D1 p.2

Site visit

Optional
No pre-arranged site visit is scheduled. Tenderers may visit the site at their own cost and risk. D1 p.27

Pre-bid meeting

Not stated in the documents we reviewed Not stated D1 p.9

Reserved for

Tendering is open only to qualified and interested women-owned firms. The portal record also lists the reserved group as women. D1 p.2

Contract value

Not stated in the documents we reviewed Not stated D1 p.2

Tender opening

Tenders are opened publicly immediately after the deadline, in the presence of tenderers' representatives who attend, at the Procurement Office at the Kwale County Treasury. The time is not stated in the TDS. D1 p.2

Tender validity

Tenders remain valid for 126 days. The invitation counts from opening, while ITT 18.1 counts from the submission deadline. Conflicting D1 p.27

Who can apply

• Tenders are open to women-owned firms. A joint venture is not applicable to this tender. D1 p.27
• A Kenyan tenderer must provide evidence of fulfilled tax obligations, by producing a valid tax compliance certificate issued by the Kenya Revenue Authority. D1 p.27
• National Construction Authority registration is not a condition for tender, but a selected tenderer must be registered with the NCA before contract award and signature. Application is at www.nca.go.ke. Standard rule D1 p.8

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• A valid copy of the Certificate of Incorporation or Business Registration, with CR12 dated not earlier than one (1) month from the date of tender submission, plus clear copies of both sides of the national ID cards or passports of the Directors. D1 p.39
• A valid Tax Compliance Certificate from the Kenya Revenue Authority. D1 p.39
• Certificate of registration with the National Construction Authority for Civil Works - Roads 8. Note the registration class conflicts with Section III (NCA-6). Conflicting D1 p.39
• The Tender Securing Declaration form in the format provided in the tender document, duly filled and commissioned. D1 p.39
• A copy of a valid Single Business Permit issued by the County Government of Kwale, attached as a clear PDF copy. D1 p.39
• A colour bank reference letter showing the bidder's credibility, on the bank letterhead, signed and dated within the tender period. D1 p.39
• Sworn affidavits confirming no engagement in corrupt and fraudulent practices and disclosing litigation history. D1 p.39
• A valid AGPO certificate in the women category. D1 p.39
• The Form of Tender and all qualification forms must be fully filled in, with no alterations to the text. D1 p.39

Required only in some situations

• Written authorisation for the signatory, in the form of a valid power of attorney drawn by a Commissioner of Oaths. Needed when the signatory acts under authority to sign for the tenderer. D1 p.28

Experience, licences and financial capacity

Technical

• Scored: two previous civil works road contracts of similar nature, magnitude and complexity, each of KShs 2M and above, with notification of award, LSO/LPO/contract agreement, completion certificate and proof of payment. Similar works score is out of 20. D1 p.40
• Scored key personnel: Site Agent (BSc Civil Engineering, registered Professional Engineer with EBK, valid practising licence), Assistant Site Agent, Site Foreman, Site Surveyor and Environmentalist. Key personnel score is out of 17. D1 p.41
• A construction schedule is scored, showing key milestones, logical sequence, critical path, completion within 12 months, and software-generated. D1 p.41

Financial

• Minimum average annual construction turnover of KShs 100,000,000.00 over the last two years. Conflicts with the 300M figure in the post-qualification conditions. Conflicting D1 p.35
• Capacity to have a cash flow amount of minimum KShs 50,000,000.00 equivalent working capital, shown in the audited financial statements of the last two years. D1 p.35
• Post-qualification conditions state access to finance for construction cash flow of KShs 100M and minimum average annual construction turnover of KShs 300M. These conflict with the Section III figures. Conflicting D1 p.31
• Audited financial reports for the last two years (2023/2024 and 2024/2025), certified by a registered and practising auditor and signed by a company director; scored. D1 p.40
• Certified bank statements for the period of the audited accounts, with a scored bank certificate for January to December 2025. D1 p.41

How and where to submit

• Tenders must be a hard copy in a plain sealed envelope, clearly marked with the tender name and tender number, addressed to the Accounting Officer, Executive Services Finance and Economic Planning, and dropped in the tender box at the front of the Procurement office. D1 p.28
• Address for submission: County Department of Finance and Economic Planning, Kwale County Treasury Building, P.O Box 4-80403, Kwale, Chief Officer, opposite Kwale Police post. D1 p.3
• Submit all tender pages as a PDF, sequentially serialised. Form content must not be altered. D1 p.2
• Clarification requests must be made in writing to reach the procuring entity not later than 2026-11-05 (Thursday 5 November 2026). D1 p.27

Not covered in the documents we reviewed

• No addenda were provided, so any later changes to dates or requirements are unknown.
• Opening time is not stated; only the date and that opening is immediately after the deadline.
• Contract value or engineer's estimate is not stated.
• Bid security amount and whether a bank guarantee or declaration applies is unclear.
• Section IV tendering forms, Section VI specifications and Section VII drawings were not provided.
• Only 31 of 246 pages of the tender document and 3 of 92 pages of the bill of quantities were reviewed.
• Full bill of quantities, including the grand summary and tender sum, was not reviewed.
• Section VIII and IX conditions of contract (including performance security) were not reviewed.
• Resolution of the NCA class and turnover/cash-flow conflicts.
• Resolution of the tender validity start date and the reference number mismatch.

Terms explained

TDS

Tender Data Sheet, the tender-specific rules that override the standard Instructions to Tenderers.

Tender-Securing Declaration

A signed, commissioned form in which the bidder declares it will accept sanctions if it withdraws or fails to sign, used instead of a bank guarantee.

Tender Security

A demand guarantee (cash, bank, insurance or approved financial institution) lodged with the bid, if the tender requires one.

AGPO

Access to Government Procurement Opportunities, a set-aside for youth, women and persons with disability, requiring a valid certificate.

Responsive

A tender that meets all mandatory requirements; non-responsive tenders are rejected before evaluation.

CR12

Company Registry return of directors and shareholders, which must be recent (under one month old here).

Commissioner for Oaths

A person authorised to witness sworn declarations and affidavits.

NCA

National Construction Authority, which registers contractors by class and category for construction works.

Frontloading

Inflating early bill of quantities rates to get paid faster, which can cause a bid to be rejected.

Levy

Statutory levy of 0.03% of the signed contract value, excluding taxes, payable by the supplier.

Preliminary examination

Initial check of whether a tender meets all mandatory requirements before technical and financial scoring.