Bungoma County Government: Supply and Delivery of Law Books, Negotiation No. 2408736-3-2026/2027 (Open Tender)

What is being bought

Bungoma County Government, through the Office of the County Attorney, invites sealed tenders for the supply and delivery of law books. Quantities and delivery locations are not stated in the reviewed pages. Submission is electronic through the IFMIS supplier portal.

Key facts

Closing

Fri 6 Nov 2026, 11:00 am
Tenders close on Friday 6 November 2026 at 11:00 local time via IFMIS. No addenda were provided, so this is the current deadline. D1 p.2

Bid / tender security

Tender security amount is N/A in the TDS, but a Tender Securing Declaration form (MR 11) is required; bidder must confirm which applies before submitting. Conflicting D2 p.36

Tender fee

Tender documents obtained electronically are free of charge. D2 p.11

Site visit

Not stated in the documents we reviewed Not stated P

Pre-bid meeting

Not stated in the documents we reviewed Not stated P

Reserved for

No reservation to a specific group. The TDS lists the reserved group as N/A and the invitation is open to all. D2 p.38

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders open immediately after the closing deadline, electronically through IFMIS, in the Board room at County Government of Bungoma, P.O. Box 437-50200, Bungoma; the Masinde Muliro Stadium board room is also named in the advert; 3 representatives initial the forms. D2 p.37

Tender validity

Not stated in the documents we reviewed Not stated D2 p.24

Who can apply

• Tendering is open to all qualified and interested tenderers; the tender is an open national tender with no reservation to a specific group stated. D2 p.11
• A tenderer may be a private entity, a state-owned enterprise or institution, or a joint venture (JV). Members of a JV may not also tender individually, be a subcontractor in a separate tender, or be part of another JV for the same tender. The TDS states the maximum number of JV members as N/A. Standard rule D2 p.16

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified certificate of registration/incorporation. D2 p.41
• Valid tax compliance certificate issued by KRA, or exemption certificate (verified through TCC checker). D2 p.41
• Most recent CR12 for a limited company, or certificate of registration for a sole proprietor, plus copies of directors' IDs/passports. D2 p.41
• Valid Single Business Permit from any County Government. D2 p.41
• Signed and stamped self-declaration that the tenderer is not debarred under the PPADA 2015, in the format provided (Form SD1). D2 p.41
• Signed and stamped self-declaration that the tenderer will not engage in corrupt or fraudulent practice, in the format provided (Form SD2). D2 p.41
• Signed and stamped Tender Form in the format provided. D2 p.41
• Signed and stamped price schedule of requirements table in the format provided. D2 p.41
• Signed and stamped Confidential Business Questionnaire in the format provided. D2 p.41
• Tender documents must be sequentially paginated/serialized on each page including all attachments. D2 p.41
• Signed and stamped Tender Securing Declaration form in the format provided. D2 p.41
• Signed and stamped form for disclosure of interest in the format provided. D2 p.41
• Signed and stamped Declaration and commitment to the code of ethics form in the format provided. D2 p.41

Required only in some situations

• If bidding as a joint venture, a copy of the JV agreement or a signed form of intent to enter one, with the proposed agreement. Standard rule D2 p.20
• Tender Security or Tender-Securing Declaration, as specified in the TDS (the TDS states the security is N/A but the tender form list requires MR 11 Tender Securing Declaration). Conflicting D2 p.41

Experience, licences and financial capacity

Technical

• Tender is for law books; the schedule of requirements (titles, quantities, specifications) is in Section V which was not provided. Technical evaluation of quality criteria is referenced but not listed in the reviewed pages. Not stated D2 p.41
• Bidder must provide documentary evidence that the goods conform to the technical specifications in the Schedule of Requirements, as a detailed item-by-item description. Standard rule D2 p.22

Financial

• Prices must be quoted in Kenya Shillings for evaluation; prices are fixed and not subject to variation unless the TDS says otherwise; an adjustable-price tender is rejected. D2 p.37
• Quoted prices must cover 100% of the items and quantities; discounts must be stated in the Form of Tender; the tender price is the total excluding discounts. Standard rule D2 p.21

How and where to submit

• Submit electronically through IFMIS (supplier.treasury.go.ke). Manual submissions are not accepted. Tender must include original plus copies only if stated; TDS says copies are N/A as tender is submitted through IFMIS. D2 p.36
• Electronic submission method: IFMIS platform at https://supplier.treasury.go.ke. Physical address for the entity: County Government of Bungoma, P.O. Box 437-50200, Bungoma. D2 p.36
• Tenders must be serialized (each page numbered in sequence). Tenders must be signed by an authorised person; the authorisation is a power of attorney with a specimen signature. D2 p.36
• Tenderers must complete a Certificate of Independent Tender Determination annexed to the Form of Tender. Standard rule D2 p.16

Lots and categories

• Single tender for the supply of law books; no lots are stated. Not stated D2 p.34

What the addenda changed

• No addenda were provided for review. Not stated P

Not covered in the documents we reviewed

• Section V Schedule of Requirements: quantities, titles, specifications and delivery location for the law books
• Section III technical evaluation of quality criteria and scoring
• Tender validity period (days) from the TDS
• Exact tender security amount or confirmation that no security/declaration is required
• Contract value or budget estimate
• Full preliminary-examination details and any evaluation weighting beyond MR 1 to MR 13
• Price schedule form and Form of Tender content
• Any addenda (none were provided)
• Section VIII/IX contract conditions including delivery period and payment terms
• Pages 1 to 8 and 14 to 15 of the tender document and any other pages beyond the 28 of 116 reviewed

Terms explained

IFMIS

Integrated Financial Management Information System, the government e-procurement platform used here for submitting tenders.

TDS

Tender Data Sheet: the section of the tender document that gives tender-specific details such as deadlines, security and JV limits.

Tender security / Tender-Securing Declaration

A guarantee or signed declaration submitted with the bid to show commitment; forfeited if a bidder withdraws or fails to sign the contract.

MR (Mandatory Requirement)

A pass/fail check at preliminary examination; failure means the bid is not evaluated further.

Responsive / substantially responsive

A bid that meets all essential requirements of the tender without material deviation, reservation or omission.

JV (Joint Venture)

Two or more firms bidding together under one agreement, jointly and severally liable for the contract.

AGPO

Access to Government Procurement Opportunities: reservations for youth, women and persons with disabilities. Not reserved in this tender.

CR12

Kenyan company return showing shareholders and directors, issued by the Registrar of Companies.

Single Business Permit

A county licence to operate a business within a county government's area.

Serialized pages

Each page of the tender numbered in sequence from the first page.