Periodic maintenance of Masibo Road in Sitikho Ward, Bungoma County (Tender BGM/CNTY/RPW/CEF/OT/015/2026-2027)

What is being bought

Periodic maintenance works on Masibo Road in Sitikho Ward, Bungoma County, about 1.2 km per the advert's detailed schedule. The advert and TDS reserve this tender for PWDs, but the portal record lists no reserved group, which is recorded as a conflict. Bidders must submit electronically through the IFMIS Supplier Portal.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tenders must be received through the IFMIS Supplier Portal on Tuesday 17 November 2026 at 11:00 AM local time. No addenda were supplied, so this is the current closing time. D2 p.27

Bid / tender security

The TDS requires a Tender-Securing Declaration (a signed declaration on the Section IV form), not a bank guarantee. No cash or bank security amount is stated in the material reviewed. The advert's mandatory list separately asks for bank or insurance bid security (see conflicts). Conflicting D2 p.27

Tender fee

Not stated in the documents we reviewed Not stated D1 p.1

Site visit

Obrigatório
Mandatory pre-tender site visit on Tuesday 10 November 2026 at 10:00 am at the Department of Roads boardroom. A site visit certificate is issued as evidence of attendance, and missing it leads to non-responsiveness. D2 p.26

Pre-bid meeting

Obrigatório
Pre-tender meeting on 10 November 2026 at 10:00am in the boardroom, held alongside the mandatory site visit. Questions must reach the procuring entity in writing no later than three days before the meeting, per ITT 7.3. D2 p.26

Reserved for

Reserved for PWDs (persons living with disability) under ITT 33.4 and the advert schedule. Bidders must hold a valid AGPO registration for PWDs. The portal record lists no reserved group, which is a conflict. Conflicting D2 p.28

Contract value

Not stated in the documents we reviewed Not stated D2 p.26

Tender opening

Tenders are opened immediately after the closing time, in the presence of bidders' representatives who choose to attend. The TDS gives the venue as the Kanduyi boardroom, while the advert names the Ministry conference hall (see conflicts). D1 p.8

Tender validity

Tenders remain valid for 120 days from the closing date. Any tender valid for a shorter period is rejected as non-responsive. If the entity asks for an extension, the tender security (if any) must also be extended 30 days beyond the extended validity. D2 p.7

Who can apply

• Bidders must be registered with the National Construction Authority for road works at NCA 8 and above, with a valid annual practicing licence. D2 p.8
• Because this tender is reserved for PWDs, the bidder must be a PWD-owned business holding a valid AGPO registration certificate for PWDs (see mandatory documents). D2 p.28

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of the certificate of registration or incorporation. D2 p.8
• Valid KRA tax compliance certificate or tax exemption certificate. D2 p.8
• Certified copy of a recent CR 12 form, issued within the last six months before the tender opening date. D2 p.8
• Valid National Construction Authority registration certificate for road works, NCA 8 and above, together with a valid annual practicing licence. D2 p.8
• Copy of KRA PIN/VAT certificate. D2 p.8
• Duly filled, signed and stamped Tender-Securing Declaration form. D2 p.8
• Duly filled, signed and stamped Tender Form. D2 p.8
• Duly filled, stamped and signed Confidential Business Questionnaire form. D2 p.8
• Duly filled, signed and stamped bills of quantities (BOQ). The advert does not list this, but the document's preliminary examination does. D2 p.8
• Certified copy of a valid Single Business Permit from any County Government. D2 p.8
• Clear copies of the national ID or passport of each director shown on the CR 12. D2 p.8
• Duly executed and sealed Power of Attorney authorising the signatory, witnessed by a Commissioner of Oaths, specific to this bid and not general. D2 p.27
• Site visit certificate issued at the mandatory site visit, attached to the tender. D2 p.31

Required only in some situations

• Valid AGPO registration certificate for PWDs, required because the tender is reserved for this group. D2 p.8

Experience, licences and financial capacity

Technical

• Every bidder must send one technical representative to the site visit with a minimum qualification of a Diploma in Civil or Highway Engineering. D1 p.1
• The representative must bring original ID or passport plus certified copies, certified diploma or degree, and certified EBK/KETRB/IET registration with proof of current subscription. Certified copies must be certified by a Commissioner of Oaths or Notary Public, and are retained by the entity. D1 p.7
• The representative needs an original introductory letter on company letterhead, with an official stamp and signature, authorising them to attend. Photocopies are not accepted. One person may represent only one company per tender. D1 p.7
• Technical evaluation (max 100 points): key personnel (site agent, surveyor, foreman), plant and equipment, work methodology including a signed work programme chart and cash flow estimate, work safety management, and experience. D2 p.33

Financial

• Prices must be inclusive of all taxes and in Kenya shillings. They remain valid for 120 days from the closing date. D2 p.7
• Financial capability (max 15 points): certified audited financial statements for the last two years, bank statements from a reputable bank for the last six months, and computed financial ratios from the latest audited accounts. D2 p.33
• Provide average turnover figures for the last two years, and an undertaking from the bank providing a current line of credit specific to this tender (5 points). D2 p.33
• Experience: general experience with a minimum value of KShs 2,000,000, with at least two award and completion certificates for each project in the last four years, plus similar-contract experience of at least KShs 2,000,000 in the last four years. D2 p.33

How and where to submit

• Complete tenders must be submitted electronically through the IFMIS Supplier Portal, as PDF files. The portal URL in the document (www.supplier.rteasury.go.ke) contains a typo; the advert gives www.supplier.treasury.go.ke. D1 p.8
• Tenders are submitted electronically only. No extra paper copies are required, per ITT 20.1 (None). The submission address for the entity is Department of Roads, Infrastructure and Public Works, P.O. Box 437 Bungoma, Attn: Chief Officer. D2 p.27
• Clarification requests must be sent in writing to the procuring entity at P.O. Box 437-50200 Bungoma or roadsbgmcounty@gmail.com, no later than the period in the TDS (13/11/2026). The entity publishes responses at www.bungoma.go.ke/tender. D2 p.26

Not covered in the documents we reviewed

• Bid security amount, if any beyond the Tender-Securing Declaration
• Estimated contract value
• Any addenda (A1, A2...) and their changes; none were supplied
• Sections V to VII (bills of quantities, specifications, drawings) and Section IX special conditions
• Full technical scoring details and forms beyond the pages reviewed
• Performance security amount and conditions (only ITT 48.1 'NA' was seen)
• Notice of intention to award and complaint address detail beyond the TDS entry
• Confirmation of the reserved PWD status from the procuring entity

Terms explained

TDS

Tender Data Sheet, the tender-specific rules that supplement the Instructions to Tenderers.

IFMIS

Integrated Financial Management Information System, the government e-procurement platform used for submission here.

Tender-Securing Declaration

A signed promise, not cash or a bank guarantee, to honour the tender if awarded, used as bid security here.

Responsive

A tender that meets all mandatory requirements and conditions. A non-responsive tender is rejected without evaluation.

AGPO

Access to Government Procurement Opportunities, a registration for youth, women and PWD businesses that gives preference in certain tenders.

NCA 8 and above

National Construction Authority registration grade allowing road works contracts of that size.

CR 12

Company Registry return listing directors and shareholders, which must be recent (within six months).

Power of Attorney

Written authority letting the named person sign and bind the company to the tender.

JV

Joint Venture, where two or more firms bid together. The TDS states the maximum number of JV members is NA.