Periodic maintenance of Mohamed–Jay–Chemululuchi roads, West Sang'alo Ward, Bungoma County (Tender BGM/CNTY/RPW/CEF/OT/034/2026-2027)

What is being bought

Periodic maintenance of Mohamed–Jay–Chemululuchi roads in West Sang'alo Ward, about 3.3 km, under Bungoma County Government Ministry of Roads, Infrastructure and Public Works, open national tender reserved for women (AGPO) per the Tender Data Sheet. Works contractors with NCA 8 and above registration are sought.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Closing and opening at 11:00 AM local time on Tuesday 17 November 2026; no addenda reviewed. D2 p.27

Bid / tender security

Tender-Securing Declaration in the prescribed form, not a cash or bank bid security. Amount: not stated. D2 p.27

Tender fee

Not stated in the documents we reviewed Not stated D1 p.1

Site visit

Pflichtfeld
Mandatory pre-tender site visit / pre-bid conference at the Department of Roads boardroom, Bungoma. D2 p.27

Pre-bid meeting

Optional
Pre-tender meeting at the same boardroom, 10 November 2026 at 10:00 am (run alongside the mandatory site visit). D2 p.27

Reserved for

Reserved for women (AGPO special category). Tender Data Sheet says the invitation is extended to the group that qualifies for reservations: WOMEN. Note the portal lists no reserved group and the advert lists the Negotiation Number with WOMEN eligibility. D2 p.28

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders opened immediately after the closing deadline in the Ministry of Roads conference hall, Kanduyi boardroom, Bungoma; bidders may attend. D2 p.27

Tender validity

Tender validity period is 120 days from the closing date. D2 p.27

Who can apply

• Tender is open to contractors with NCA 8 and above registration for road works, and the women-reserved category requires a valid AGPO registration certificate for women. D1 p.2

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of Certificate of registration/incorporation. D2 p.8
• Copy of valid tax compliance certificate or tax exemption certificate issued by KRA. D2 p.8
• Certified copy of CR 12 certificate for limited companies, issued within the last 6 months. D2 p.8
• Valid copy of NCA registration for road works, NCA 8 and above, accompanied by a valid annual practicing licence. D2 p.8
• Copy of KRA PIN/VAT certificate. D2 p.8
• Duly filled, signed and stamped Tender Securing Declaration form. D2 p.8
• Duly filled, signed and stamped Tender form in the prescribed format. D2 p.8
• Duly filled, stamped and signed Confidential Business Questionnaire form. D2 p.8
• Duly filled, signed and stamped bills of quantities. D2 p.8
• Certified copy of valid Single Business Permit from any County Government. D2 p.8
• Clear copies of national ID/passport for the directors as per CR12. D2 p.8

Required only in some situations

• Valid AGPO registration certificate for women (required because the tender is reserved for women). D2 p.8

Experience, licences and financial capacity

Technical

• Site visit representative: one technical person with minimum Diploma in Civil/Highway Engineering, bringing original ID and certified academic and EBK/KETRB/IET registration copies and an original introductory letter on letterhead. D1 p.7
• Technical evaluation: key personnel (site agent, surveyor, foreman), plant and equipment, financial capability, work methodology, safety and experience are scored; 70% or above is responsive. D2 p.33

Financial

• Tender Securing Declaration required (no bank tender security amount specified). D2 p.27
• Average turnover for last two years, bank statements (last six months), audited financial statements (last two years), and bank undertaking for line of credit specific to the tender are scored. D2 p.32
• Experience: general experience with minimum value KShs 2,000,000 and similar contract experience with minimum KShs 2,000,000 in the last 4 years. D2 p.33

How and where to submit

• Submit electronically only through the IFMIS Supplier Portal. Manual submissions will NOT be accepted. D1 p.8
• Submit through IFMIS Supplier Portal www.supplier.treasury.go.ke; upload PDF format. Tender Data Sheet says tenderers shall submit electronically; procedure: IFMIS portal. D2 p.28
• Original tender-securing declaration in original form; only one original copy of tender required (no extra copies). D2 p.27

Lots and categories

• Single contract; no lots indicated for this tender number. Not stated P

What the addenda changed

• No addenda reviewed. Not stated P

Not covered in the documents we reviewed

• Tender security amount for bidders not using a declaration (not required per TDS, but confirm)
• Bills of quantities, technical specifications and drawings (Part 2, Sections V-VII)
• Performance security and contract conditions (Part 3)
• Full Section III scoring details beyond summary pages
• Any addenda or clarifications
• Contract value / engineer's estimate

Terms explained

AGPO

Access to Government Procurement Opportunities, a registration for women, youth and persons with disability businesses to get reserved tenders.

NCA 8 and above

National Construction Authority registration category for road works contracts of this size.

Tender-Securing Declaration

A signed declaration that the bidder will accept penalties if it withdraws, used instead of a cash or bank bid security.

TDS

Tender Data Sheet, the tender-specific rules that override the general instructions to tenderers.

Responsive

A tender that meets all mandatory requirements and is eligible for evaluation.

IFMIS

Integrated Financial Management Information System, the government e-procurement supplier portal used to submit.

CR 12

Company return of directors and shareholders issued by the Registrar of Companies.