Periodic maintenance of Kakichuma–Fwamba–Nabukhisa Road, Tuuti Marakaru Ward (Bungoma) – Women special category

What is being bought

Periodic maintenance of Kakichuma – Fwamba – Nabukhisa Road in Tuuti Marakaru Ward, Bungoma County, about 2.2 km (per the detailed tender schedule). Tender BGM/CNTY/RPW/CEF/OT/035/2026-2027, IFMIS Negotiation No. 2656998-2026/2027, under the Ministry of Roads, Infrastructure and Public Works.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tender closes on Tuesday 17 November 2026 at 11:00 AM local time via the IFMIS portal; bids opened immediately thereafter. D2 p.27

Bid / tender security

Tender-Securing Declaration is required instead of a cash/bank tender security amount (form in Section IV). D2 p.27

Tender fee

Not stated in the documents we reviewed Not stated D1 p.1

Site visit

Obligatoire
Mandatory pre-tender site visit / pre-bid conference at the Department of Roads, Infrastructure and Public Works Boardroom; a site visit certificate is issued as evidence of attendance and must be attached. D2 p.27

Pre-bid meeting

Optionnel
Pre-tender meeting at the same date, time and place as the site visit (Boardroom). D2 p.27

Reserved for

Reserved for women (AGPO WOMEN category). Unverified D2 p.22

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders opened immediately after the deadline at the Department of Roads boardroom (Kanduyi), P.O Box 437-50200 Bungoma; tenderers' representatives may attend. D2 p.27

Tender validity

Tenders remain valid for 120 days from the closing date. D2 p.27

Who can apply

• Tender is listed in the detailed schedule under AGPO eligibility WOMEN, so the tender is reserved for women-owned businesses holding a valid AGPO certificate for women; NCA 8 and above is required. D1 p.2
• Reservation to women: the data sheet states the invitation is extended to the group WOMEN that qualify for reservations. D2 p.28

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of Certificate of registration/incorporation. D2 p.8
• Copy of valid tax compliance certificate or tax exemption certificate issued by KRA. D2 p.8
• Certified copy of CR 12 certificate for limited companies, recent (within 6 months). D2 p.8
• Valid National Construction Authority certificate for road works, NCA 8 and above, accompanied by a valid annual practicing licence. D2 p.8
• Valid AGPO registration certificate for women. D2 p.8
• Copy of KRA PIN/VAT certificate. D2 p.8
• Duly filled, signed and stamped Tender Securing Declaration form. D2 p.8
• Duly filled, signed and stamped Form of Tender in the prescribed format. D2 p.8
• Duly filled, stamped and signed Business Questionnaire Form. D2 p.8
• Duly filled, signed and stamped bills of quantities. D2 p.8
• Certified copy of valid Single Business Permit from any County Government authority. D2 p.8
• Clear copies of national ID or passport for the directors as per CR12. D2 p.8

Required only in some situations

• Site visit representative (one technical person, minimum Diploma in Civil/Highway Engineering) must bring original ID and certified copies of qualifications and EBK/KETRB/IET registration; original company introductory letter. Certified copies must be certified by a Commissioner of Oaths or Notary Public. D1 p.7

Experience, licences and financial capacity

Technical

• Evaluation technical criteria include key personnel (site agent, surveyor, foreman), plant and equipment, financial capability, work methodology and safety, and experience; tenderers scoring 70% and above are responsive. D2 p.33

Financial

• Financial capability is scored: certified financial statements (last two years), bank statements from a reputable bank (last six months), financial ratios, average turnover for last two years, and a bank undertaking for a credit line specific to the tender. D2 p.33

How and where to submit

• Submit complete tender electronically through the IFMIS Supplier Portal, all documents uploaded in PDF format; manual submissions are not accepted. D1 p.8
• Tenders must be submitted electronically; the data sheet states the submission address is Department of Roads, Infrastructure and Public Works, P.O Box 437 Bungoma, attention Chief Officer. D2 p.27
• No hard copies: the data sheet states no additional copies are required beyond the original. D2 p.27

Lots and categories

• Single contract; no lots stated for this tender (the schedule lists it as one road). Not stated D1 p.2

What the addenda changed

• No addenda were provided for review. Not stated P

Not covered in the documents we reviewed

• Addenda (A1, A2...) and any clarifications after the advert
• Section IV tender forms and Section V bills of quantities (quantities and estimated value)
• Tender-specific evaluation scoring details beyond the summary
• Performance security amount and conditions
• Whether a bank/insurance bid security is required (see conflicts)
• Full Section I ITT 19 and ITT 22 tender validity details beyond data sheet
• Remaining D2 pages (about 126 pages not reviewed), including conditions of contract and the contract value

Terms explained

AGPO

Access to Government Procurement Opportunities: a programme reserving a share of public tenders for youth, women and persons with disabilities. This tender is reserved for women.

NCA 8 and above

National Construction Authority registration category for road works at the stated level, required to bid.

CR 12

Company return form from the Registrar of Companies listing directors and shareholders, which must be recent.

Tender-Securing Declaration

A signed declaration that the bidder will honour its tender if awarded, used in place of a bank guarantee where the tender specifies it.

IFMIS

Integrated Financial Management Information System; the government e-procurement supplier portal used to submit the bid.

TDS

Tender Data Sheet: the tender-specific section that overrides the general instructions to tenderers.

Responsive

A tender that meets all mandatory requirements and is substantially compliant with the tender documents.

Preliminary/mandatory evaluation

Pass/fail checks on documents before technical and financial scoring.

Canvassing

Lobbying or approaching officials to influence the award, which leads to disqualification.