Periodic maintenance of Timona-Fasiti Roads, Tuuti Marakaru Ward (Tender BGM/CNTY/RPW/CEF/OT/037/2026-2027)

What is being bought

Periodic maintenance of Timona-Fasiti Roads in Tuuti Marakaru Ward, Bungoma County, about 0.8 km according to the detailed schedule. Open national tender for works, restricted to contractors registered with NCA 8 and above.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tender submission deadline on IFMIS Supplier Portal. D2 p.28

Bid / tender security

Ksh 71,000 bid security from a reputable bank or insurance company approved by PPRA, in original form, as a demand guarantee (cash, bank guarantee, or insurance guarantee) or a Tender-Securing Declaration. Must be valid 30 days beyond the 120-day tender validity period. D2 p.28

Tender fee

Not stated in the documents we reviewed Not stated D1 p.1

Site visit

Mandatory
Pre-arranged site visit and pre-bid meeting is mandatory; a site visit certificate is issued as evidence of attendance and must be attached. Tender data sheet gives 10/11/2026 10:00am at the Boardroom; the advert lists the same date with a different venue description. D2 p.26

Pre-bid meeting

Optional
Pre-tender meeting at the same date, time and place as the site visit (Boardroom). D2 p.26

Reserved for

Not reserved: the tender data sheet states the group reservation is not applicable, so the tender is open to all. D2 p.28

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders opened immediately after the deadline at the Department of Roads boardroom (Kanduyi), Bungoma; bidders may attend in person or through representatives. D2 p.28

Tender validity

Tenders remain valid for 120 days from the submission deadline; shorter validity is non-responsive. D2 p.28

Who can apply

• Open national competitive tender open to all qualified and interested tenderers. Contractors must hold a valid NCA registration for road works, NCA 8 and above, with a valid annual practising licence. D1 p.2

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of certificate of registration/incorporation. D2 p.8
• Copy of valid tax compliance certificate or tax exemption certificate issued by KRA. D2 p.8
• Certified copy of CR 12 certificate for limited companies, issued within the last 6 months. D2 p.8
• Valid copy of NCA certificate of registration for road works, NCA 8 and above, accompanied by a valid annual practising licence. D2 p.8
• Copy of KRA PIN/VAT certificate. D2 p.8
• Bid security of Ksh 71,000 from a reputable bank or insurance company approved by PPRA. D2 p.8
• Duly filled, signed and stamped tender form. D2 p.8
• Duly filled, stamped and signed Business Questionnaire Form. D2 p.8
• Duly filled, signed and stamped bills of quantities. D2 p.8
• Certified copy of valid Single Business Permit from any County Government authority. D2 p.8
• Clear copies of national ID or passport for the directors as per CR12. D2 p.8
• Attend the mandatory site visit/pre-bid meeting and attach the site visit certificate. Representative must be a technical person with at least a Diploma in Civil/Highway Engineering and bring original ID, certified academic and EBK/KETRB/IET registration copies, and an original signed introductory letter on company letterhead. D1 p.7

How and where to submit

• Submit electronically through the IFMIS Supplier Portal (www.supplier.treasury.go.ke). Manual submissions are not accepted. Documents should be uploaded in PDF format. D1 p.8
• Clarification requests must be in writing to the Procuring Entity by 13/11/2026. D2 p.27

Lots and categories

• Single contract for Timona-Fasiti Roads; not a multi-lot tender. Not stated P

What the addenda changed

• No addenda were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Contract value and estimated cost
• Addenda or clarifications, if any were issued
• Technical evaluation thresholds in full detail for bills of quantities and drawings (Sections V-VII)
• Full Instructions to Tenderers pages 9-11 and 14-16 and Section VIII-X conditions
• Whether a performance security is required and its amount
• Scope and specifications for the Timona-Fasiti road works (Section VI)
• Exact tender form and Power of Attorney details beyond the TDS line

Terms explained

IFMIS

Integrated Financial Management Information System, the government e-procurement platform through which tenders must be submitted.

NCA 8 and above

National Construction Authority contractor registration category; the tender requires a contractor registered at NCA 8 or higher for road works.

Bid security

Money or guarantee submitted with a tender to show seriousness; if not included in the correct amount and form the tender is rejected.

TDS (Tender Data Sheet)

Section II of the tender document setting tender-specific values that override the general Instructions to Tenderers.

Tender validity

The period during which the tender must remain open and cannot be withdrawn, counted from the submission deadline.

Responsive

A tender that meets all mandatory requirements and is not rejected at preliminary examination.

CR 12

Company Registry return listing company directors and shareholders, used to verify ownership and directors.

Preliminary examination

Initial check of mandatory documents; tenders failing it are not evaluated further.

Site visit certificate

Certificate issued at the mandatory site visit to prove attendance, which must be attached to the bid.