Periodic maintenance of Kitabisi-Mukhekhe Road in Kimaeti Ward, Bungoma County (Tender 039/2026/2027)

What is being bought

Periodic maintenance of the Kitabisi-Mukhekhe Road in Kimaeti Ward, Bungoma County, about 2.9 km long, under open national tender BGM/CNTY/RPW/CEF/OT/039/2026-2027 (IFMIS negotiation no. 2656994-2026/2027). Works contract open to contractors meeting the stated requirements, including NCA 8 and above registration.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tender closes on 17 November 2026 at 11:00 AM local time, submitted through the IFMIS Supplier Portal. The portal record gives the same date and time. No addenda were reviewed. D2 p.27

Bid / tender security

Bid security of Ksh46,000 from a reputable bank or insurance company approved by PPRA. Permitted forms (ITT 19.2): cash, bank guarantee, insurance guarantee, or a guarantee from a CBK-licensed financial institution. Valid 30 days beyond the tender validity period (TDS 18.3). D2 p.27

Tender fee

No tender application fee is stated in the material. Tender documents may be downloaded free of charge. D1 p.1

Site visit

Obrigatório
Mandatory pre-tender site visit at the Department of Roads, Infrastructure and Public Works boardroom. A site visit certificate is issued as evidence of attendance. The representative must bring original ID, certified academic and EBK/KETRB/IET registration documents, and an original company letter. D2 p.8

Pre-bid meeting

Obrigatório
Pre-tender meeting on the same date, time and place as the site visit, Boardroom. The preliminary criteria make attendance at the pre-bid meeting or site visit mandatory. D2 p.26

Reserved for

Not reserved. The tender is open to all eligible tenderers; the TDS states the reservation group is not applicable. D2 p.28

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Tenders open immediately after the closing deadline, in the presence of tenderers' representatives who choose to attend. Venue conflict: the advert says Ministry of Roads Conference Hall, while the TDS says Roads Kanduyi boardroom. Conflicting D2 p.27

Tender validity

Tenders remain valid for 120 days from the closing date. Any tender valid for a shorter period is rejected as non-responsive. D2 p.27

Who can apply

• Open tender: the tender is open to all qualified and interested tenderers and is not reserved to any special group. D1 p.3
• Tendering is conducted under the Open National competitive method using a standardized tender document. D2 p.7
• Contractors must be registered with the National Construction Authority (NCA) at category NCA 8 and above for road works. D2 p.8

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of certificate of registration or incorporation. D2 p.8
• Copy of valid tax compliance certificate or tax exemption certificate issued by KRA. D2 p.8
• Certified copy of CR 12 certificate, which must be recent (within 6 months). The D1 advert says within the last six months before the tender opening date. D2 p.8
• Valid NCA registration certificate for road works at NCA 8 and above, which must be accompanied by a valid annual practicing licence. D2 p.8
• Copy of KRA PIN/VAT certificate issued by KRA. D2 p.8
• Bid security of Ksh46,000 from a reputable bank or insurance company approved by PPRA (see bid_security). D2 p.8
• Duly filled, signed and stamped form of tender in the prescribed format. D2 p.8
• Duly filled, stamped and signed Business Questionnaire Form (the evaluation criteria call it the Confidential Business Questionnaire). D2 p.8
• Duly filled, signed and stamped bills of quantities. D2 p.8
• Certified copy of a valid Single Business Permit from any County Government authority. D2 p.8
• Clear copies of the national ID or passport of the directors as shown in CR12. D2 p.8
• Written authority to sign for the tenderer: a duly executed and sealed Power of Attorney, witnessed by a Commissioner of Oaths, specific to the current bid and not general. D2 p.27
• Site visit certificate issued at the mandatory site visit, attached to the tender. D2 p.31

Required only in some situations

• Conditional: if bidding as a joint venture (JV), include a copy of the JV Agreement signed by all members, or a signed letter of intent to form a JV plus a copy of the proposed JV agreement. Standard rule D2 p.14
• Conditional: if the tenderer is a foreign tenderer, it must source at least 40 percent of contract inputs from citizen suppliers and contractors and provide evidence; foreign tenderers not meeting this are disqualified. Standard rule D2 p.12

Experience, licences and financial capacity

Technical

• The site representative must be one technical person with a minimum qualification of a Diploma in Civil or Highway Engineering. D1 p.1
• Technical evaluation is scored out of 100 with key personnel (max 20), plant and equipment (max 10), financial capability (max 15), work methodology (max 25), work safety (max 10) and experience (max 15). A bidder must score 70 percent or more to be responsive and proceed to financial evaluation. D2 p.34
• Key personnel scoring covers the Site Agent, Surveyor and Foreman, rated on qualifications and years of experience. Plant and equipment scoring covers tipper, water bowser, vibrator, pick-up and concrete mixer, leased or owned. D2 p.31

Financial

• Provide average turnover figures for the last two years. D2 p.33
• Provide an undertaking from the bank giving a current line of credit specific to this tender. D2 p.33
• Financial accounts, balance sheets and profit and loss statements certified by a reputable audit firm or auditor for the last two years, plus bank statements from a reputable bank for the last six months. D2 p.33
• General experience: evidence of general works experience with a minimum value of KShs 2,000,000, with at least two award and completion certificates per project for the last 4 years. D2 p.33
• Similar contract experience: participation in contracts of a similar nature with a minimum value of KShs 2,000,000 in the last 4 years before the submission deadline. D2 p.33

How and where to submit

• Submit electronically only through the IFMIS Supplier Portal. Manual submissions are not accepted. D1 p.1
• Portal address: IFMIS Supplier Portal, www.supplier.treasury.go.ke (the D2 document prints this address with a typo as rteasury). D1 p.8
• All complete tender documents should be uploaded in PDF format. D1 p.8
• Tenders are to be submitted electronically. Additional copies: none required beyond the original tender. D2 p.27
• Written clarification requests must reach the Procuring Entity at County Government of Bungoma, Department of Roads, Infrastructure and Public Works, P.O Box 437-50200 Bungoma, by 13/11/2026. Email: roadsbgmcounty@gmail.com. D2 p.26
• Bid documents and tender downloads are free of charge via the County website or PPIP portal using the IFMIS negotiation number. D1 p.1

What the addenda changed

• No addenda were included in the reviewed material. Not stated D2

Not covered in the documents we reviewed

• Addenda (A1, A2, ...) and any clarification responses; none were provided, so the closing date and other terms may have changed.
• Full Section III and Section IV forms, Section V Bills of Quantities, Section VI Specifications and Section VII Drawings (only 28 of 154 pages of D2 reviewed).
• Contract value or engineer's estimate.
• Performance security amount and form, and contract conditions (GCC/SCC).
• Price evaluation details and the lowest evaluated tender method.
• Venue confirmation for bid opening (conflicting sources).
• Confirmation of the clarification request deadline (13/11/2026 vs three days before the meeting).
• Whether late tenders are rejected and the exact opening procedure on the portal.

Terms explained

TDS

Tender Data Sheet: the tender-specific values that override the standard Instructions to Tenderers (ITT).

IFMIS

Integrated Financial Management Information System, the Kenyan government e-procurement platform through which this tender must be submitted.

Negotiation Number

Unique IFMIS reference (2656994-2026/2027) used to download documents and identify the tender.

NCA

National Construction Authority, which registers contractors by category; NCA 8 and above is required here.

PPRA

Public Procurement Regulatory Authority; bid security must come from a bank or insurer it approves.

Bid security

Money guarantee submitted with the tender to protect the buyer if the bidder withdraws or fails to sign; here Ksh46,000.

Tender-Securing Declaration

Signed declaration that can replace bid security in some cases; it applies to special category tenders only, not this open tender.

Responsive

A tender that meets all mandatory requirements and is assessed for evaluation; non-responsive tenders are rejected.

CR12

Company Registry return listing directors and shareholders; must be recent (within 6 months).

Joint Venture (JV)

Two or more firms bidding together; requires a JV agreement or letter of intent.

Power of Attorney

Document authorizing the person signing the tender to commit the company; must be specific to this bid.

AGPO

Access to Government Procurement Opportunities for youth, women and persons with disability. Not applicable here because the tender is open.

Preliminary evaluation

Pass/fail check of mandatory documents before technical and financial scoring.