Periodic maintenance of Levamax-Miyanga, Mwiyenga-Nakalila roads (3.4 km), Kimaeti Ward, Bungoma County - Youth reserved

What is being bought

Bungoma County Government invites tenders for periodic maintenance of Levamax-Miyanga, Mwiyenga-Nakalila roads in Kimaeti Ward, about 3.4 km (Tender BGM/CNTY/RPW/CEF/OT/040/2026-2027, Negotiation No. 2656992-2026/2027). The advert schedule lists this tender as reserved for Youth and requires NCA 8 and above.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tenders must be received on or before 17 November 2026 at 11:00 AM local time through the IFMIS Supplier Portal. Current after all addenda reviewed: none supplied. D1 p.1

Bid / tender security

Tender-Securing Declaration required (TDS). No cash or bank guarantee amount is stated in the reviewed material. Advert wording refers to bank/insurance bid security - conflict. Conflicting D2 p.27

Tender fee

Not stated in the documents we reviewed Not stated D1 p.1

Site visit

Υποχρεωτικό
Mandatory pre-tender site visit / pre-bid conference at the Department of Roads, Infrastructure and Public Works boardroom; a site visit certificate is issued as evidence of attendance and must be attached. TDS says optional attendance is not a disqualification - conflict. Conflicting D2 p.26

Pre-bid meeting

Optional
Pre-tender meeting at the same date, time and place as the site visit: 10 November 2026, 10:00am, Boardroom. D2 p.26

Reserved for

Schedule and TDS reserve this tender to YOUTH (AGPO Youth category). Portal record says no reserved group listed - conflict. Conflicting D1 p.2

Contract value

Not stated in the documents we reviewed Not stated D2 p.26

Tender opening

Tenders are opened immediately after the closing deadline in the presence of bidders or their representatives. Venue conflicts between advert (Ministry conference hall) and TDS (Roads boardroom, Kanduyi). Conflicting D2 p.27

Tender validity

Tenders remain valid for 120 days from the closing date. Extension may be requested; bid security (if any) extended 30 days beyond. D2 p.27

Who can apply

• Eligibility is NCA 8 and above for this road works tender, as shown in the detailed tender schedule. D1 p.2
• Tender is reserved to Youth special category businesses per the schedule and Tender Data Sheet. Confirm before bidding (see conflicts). Conflicting D2 p.28

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of certificate of registration/incorporation. D2 p.30
• Valid copy of tax compliance certificate or exemption certificate issued by KRA. D2 p.30
• Certified CR 12 certificate for limited companies, recent (within 6 months). D2 p.30
• Valid National Construction Authority registration for road works, NCA 8 and above, accompanied by a valid annual practicing licence. D2 p.30
• Copy of KRA PIN/VAT certificate. D2 p.30
• Duly filled, signed and stamped Tender Securing Declaration form. D2 p.30
• Duly filled, signed and stamped Form of Tender in the prescribed format. D2 p.31
• Duly filled, stamped and signed Business Questionnaire Form. D2 p.31
• Duly filled, signed and stamped bills of quantities. D2 p.31
• Certified copy of valid Single Business Permit from any County Government authority. D2 p.31
• Clear copies of national ID or passport for the directors as per CR12. D2 p.31

Required only in some situations

• Valid AGPO registration certificate for the Youth category (as this tender is reserved to Youth per the schedule and TDS). D2 p.30
• Bid security from a reputable bank or insurance company approved by PPRA for open tenders (advert wording; TDS specifies a Tender-Securing Declaration instead - see conflicts). Conflicting D1 p.7

Experience, licences and financial capacity

Technical

• Every bidder must be represented at the mandatory site visit/pre-bid conference by one technical person with a minimum qualification of a Diploma in Civil/Highway Engineering. D1 p.1
• Site visit representative must bring original ID/passport with certified copy, certified diploma/degree, certified EBK/KETRB/IET registration and proof of current subscription, and an original introductory letter on company letterhead, signed and stamped. Certified copies must be certified by a Commissioner of Oaths or Notary Public, and documents are retained by the entity. D1 p.7
• Technical evaluation includes key personnel (site agent, surveyor, foreman), plant and equipment (tipper, water bowser, vibrator, pick-up, concrete mixer), work methodology (max 25 marks), work safety (max 10), and experience (max 15). Total 100 marks; 70% needed. D2 p.31

Financial

• Financial capability (max 15 marks): certified financial statements for last two years, bank statements from a reputable bank (last six months), financial ratios from latest audited accounts, average turnover for last two years, and a bank undertaking for a line of credit specific to the tender. D2 p.33
• General experience with minimum value of KShs. 2,000,000 (attach letters of award and completion certificates, at least 2 per project, for the last 4 years); and participation in a similar contract of minimum value KShs. 2,000,000 in the last 4 years. D2 p.33

How and where to submit

• Complete tender documents must be submitted only through the IFMIS Supplier Portal (www.supplier.treasury.go.ke). Manual submission is not accepted. D1 p.8
• All complete tender documents must be uploaded in PDF format. D1 p.8
• No additional physical copies are required beyond the original tender (TDS: number of copies is None). D2 p.27
• Written confirmation of authority to sign for the tenderer: duly executed and sealed Power of Attorney, witnessed by a Commissioner of Oaths, specific to the current bid and not general. D2 p.27
• Tenderers may download tender documents free of charge from www.bungoma.go.ke or www.tenders.go.ke using the IFMIS Negotiation Number. D1 p.1

Lots and categories

• No lots: a single road tender with one tender number (BGM/CNTY/RPW/CEF/OT/040/2026-2027). D1 p.2

Not covered in the documents we reviewed

• Tender security or declaration amount and currency (not stated)
• Tender fee if any (not stated)
• Contract value or estimate (not stated)
• Full Bills of Quantities, specifications and drawings (Sections V-VII not reviewed)
• Performance security and contract conditions (Part 3 not reviewed)
• Any addenda or clarifications issued after the tender documents
• Whether the tender is reserved to Youth (conflicting sources)
• Tender-specific evaluation criteria detail beyond Section III summary

Terms explained

NCA 8 and above

National Construction Authority registration category permitting road works of that size or value.

AGPO

Access to Government Procurement Opportunities programme for youth, women and persons with disability businesses.

TDS

Tender Data Sheet, which sets tender-specific rules and values that override the general instructions.

Tender-Securing Declaration

A signed form promising to honour the tender if withdrawn or awarded, used instead of a bank guarantee.

IFMIS

Integrated Financial Management Information System; the government e-procurement supplier portal used for submission.

CR12

Company registry return listing directors and shareholders, which must be recent (within 6 months).

Responsive / Non-responsive

A tender that meets all mandatory requirements is responsive; one that does not is rejected without evaluation.

Negotiation Number

Unique IFMIS reference used to download the tender and identify it on the portal.

Power of Attorney

Written authority for a named person to sign and commit the company to this tender.