Periodic maintenance of Buchunju Patrick Mukhwana Road in Mihuu Ward, Bungoma County (Tender 002/2026-2027)

What is being bought

Periodic maintenance (road repair works) of the Buchunju Patrick Mukhwana Road in Mihuu Ward, Bungoma County, about 1.2 km according to the tender schedule. The advert and TDS reserve this tender for Youth, but the portal lists no reserved group and the invitation says it is open to all; this must be clarified with the procuring entity.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tender closes on Tuesday 17 November 2026 at 11:00 AM local time via the IFMIS Supplier Portal; the portal record matches. D1 p.1

Bid / tender security

Amount not stated in the reviewed material. The advert requires bid security from a bank or insurance company approved by PPRA (special categories exempt), but the TDS allows a Tender-Securing Declaration instead; ITT 19.2 lists cash, bank guarantee, insurance guarantee or other financial institution guarantee. Security must remain valid 30 days beyond tender validity. Conflicting D1 p.7

Tender fee

Tender documents may be downloaded free of charge from tenders.go.ke or bungoma.go.ke using the IFMIS Negotiation Number. No tender submission fee is stated. D1 p.1

Site visit

Obbligatorio
Mandatory pre-tender site visit at the Department of Roads Board Room. Attendance is evidenced by a site visit certificate; the advert gives no time. D2 p.8

Pre-bid meeting

Obbligatorio
Pre-tender meeting at the Department of Roads Board Room, same date. The TDS sets the time at 10.00am; the mandatory status is in the invitation and evaluation criteria. D2 p.8

Reserved for

The advert schedule and TDS (ITT 33.4) reserve this tender to YOUTH enterprises; the portal lists no reserved group and the invitation says it is open to all. Bidders must ask the procuring entity which applies. Conflicting D2 p.28

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Tenders are opened immediately after the closing deadline in the presence of bidders or their representatives who attend, at the Ministry of Roads, Infrastructure and Public Works Conference Hall. D1 p.1

Tender validity

Prices and tenders remain valid for 120 days from the closing date. D2 p.7

Who can apply

• Tendering is open to all qualified and interested tenderers under an open national competitive method (invitation), but see the reservation conflict. Conflicting D2 p.7
• A Kenyan tenderer must provide evidence of tax obligations fulfilled by producing a valid tax compliance or tax exemption certificate issued by KRA. Standard rule D2 p.12
• Foreign tenderers must source at least 40% of contract inputs (supplies, local sub-contracts and labour) from citizen suppliers and contractors, or be automatically disqualified. Standard rule D2 p.12

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of certificate of registration or incorporation. D2 p.8
• Copy of valid tax compliance certificate or tax exemption certificate issued by KRA. D2 p.8
• Certified copy of CR 12 certificate, which must be recent (within 6 months). D2 p.8
• Valid NCA registration certificate for road works, NCA 8 and above, accompanied by a valid annual practicing licence. D2 p.8
• Copy of KRA PIN/VAT certificate issued by KRA. D2 p.8
• Duly filled, signed and stamped Tender Securing Declaration form. D2 p.8
• Duly filled, signed and stamped Tender Form in the prescribed format. D2 p.8
• Duly filled, stamped and signed Confidential Business Questionnaire Form. D2 p.8
• Duly filled, signed and stamped bills of quantities. D2 p.8
• Certified copy of a valid Single Business Permit from any County Government authority. D2 p.8
• Clear copies of the national ID or passport of the directors as shown in CR12. D2 p.8
• Site visit certificate, issued as evidence of attendance at the mandatory site visit, must be attached. D2 p.8

Required only in some situations

• Valid AGPO registration certificate for Youth, required for bidders in the Youth special category. D2 p.8
• Joint venture bids must include a copy of the JV Agreement signed by all members, or a letter of intent to form one with a copy of the proposed agreement. Standard rule D2 p.14

Experience, licences and financial capacity

Technical

• Every bidder must be represented at the site visit or pre-bid conference by one technical person with a minimum Diploma in Civil or Highway Engineering. D1 p.1
• Technical evaluation scores out of 100 include key personnel (max 20), plant and equipment (max 10), work methodology (max 25), work safety (max 10) and experience (max 15). Bidders scoring 70% and above are responsive. D2 p.34
• Key personnel are scored, including a site agent, surveyor and foreman with qualifications and experience. Plant and equipment (tipper, water bowser, vibrator, pick up, concrete mixer) is scored as leased or owned. D2 p.31
• Work methodology and work safety are scored, including a signed work programme chart, cash flow estimate and method statement. D2 p.33

Financial

• Prices must be inclusive of all taxes and quoted in Kenya shillings, valid for 120 days from the closing date. D2 p.7
• Financial statements (last two years) must be certified by a reputable audit firm or auditor. Scored under financial capability. D2 p.33
• Bank statements (last six months) from a reputable bank, with contact information. Scored. D2 p.33
• Average turnover figures for the last two years must be provided. Scored. D2 p.33
• Undertaking from the bank providing a current line of credit specific to this tender. Scored. D2 p.33
• General experience with a minimum value of KShs 2,000,000 per project, with letters of award and completion certificates (at least 2 per project for the last 4 years). Scored. D2 p.33
• A margin of preference shall apply in the evaluation. D2 p.28

How and where to submit

• Complete tender documents must be submitted through the IFMIS Supplier Portal, not by hand or other manual means. D1 p.8
• All complete tender documents should be uploaded in PDF format. D1 p.8
• Tender must be delivered in a single sealed envelope or package bearing the tender name and reference number, with the original marked ORIGINAL and copies marked COPY. The number of copies is set in the TDS, which does not state it. Standard rule D2 p.18
• Bidders having trouble uploading may contact the IFMIS Helpdesk or the Supply Chain Management Office during working hours. D1 p.8

Not covered in the documents we reviewed

• Tender security amount, currency and form as set by the TDS (not stated in the material reviewed).
• Contract value or estimate for this tender.
• Number of copies required (TDS for ITT 20.1 not provided).
• Whether the Youth reservation applies (conflict with invitation and portal).
• Any addenda (A1, A2...) or clarification responses; none were supplied.
• Tender validity period detail in TDS and ITT 22 submission deadline clause.
• Performance security requirements and contract signing details (ITT 47/48).
• Section V Bills of Quantities, Section VI Specifications, and Section VII Drawings.
• Full Form of Tender and Section IV forms beyond the pages reviewed.
• Cover page date reads Tuesday 3rd November 2026, which does not match the closing date; confirm issue date.
• Clarification request address and written clarification process confirmation (TDS ITT 7.1).
• Scoring threshold details for key personnel and financial ratios beyond the summary provided.

Terms explained

NCA

National Construction Authority. Registration with NCA 8 and above is required for road works, plus a valid annual practising licence.

AGPO

Access to Government Procurement Opportunities, a registration for reserved categories (Youth, Women, Persons with Disability).

TDS

Tender Data Sheet. Section II of the tender document, which sets tender-specific values and overrides the general Instructions to Tenderers.

Tender Securing Declaration

A signed, stamped form in which the bidder commits to tender security obligations instead of posting a bank or insurance guarantee, where the TDS allows it.

Tender Security

A demand guarantee in cash, bank guarantee, insurance guarantee or similar, that protects the entity if a bidder withdraws or fails to sign the contract.

Responsive

A tender that meets all mandatory requirements and the minimum score (70%) so that it proceeds to evaluation.

IFMIS

Integrated Financial Management Information System, the government platform (Supplier Portal) through which the tender must be submitted.

CR12

Company return form listing directors and shareholders, which must be recent (within 6 months).

JV

Joint Venture, where several firms bid together under a joint venture agreement.

PPRA

Public Procurement Regulatory Authority, which approves bid security providers and handles complaints.

Negotiation Number

The unique IFMIS reference (2657031-2026/2027) used to download documents and submit.

Preliminary examination

Pass/fail check of mandatory documents; failure makes a tender non-responsive.