Bungoma County: periodic maintenance of Mwibalayi Road, Mihuu Ward (Tender 006/2026-2027)

What is being bought

Periodic maintenance of the 1.0 km Masafu Festo Wekesa Mwibalayi Road in Mihuu Ward, Bungoma County, under an open national tender for works. Bidders must hold National Construction Authority registration at NCA 8 and above, and the tender is listed under Negotiation Number 2657027.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tender closing for IFMIS submission. Portal closing date and time match. Date and time are unchanged across the reviewed documents; no addendum was provided. D1 p.1

Bid / tender security

Bid security of Ksh 53,000 from a reputable bank, financial institution or insurance company approved by PPRA. Accepted forms include cash, bank guarantee, or insurance company guarantee (ITT 19.2). Validity is 30 days beyond the tender validity period (ITT 19.3). D2 p.8

Tender fee

Tender documents are downloadable free of charge from www.bungoma.go.ke or www.tenders.go.ke using the IFMIS Negotiation Number. No tender fee is stated. D1 p.1

Site visit

Obrigatório
Mandatory pre-tender site visit at the Department of Roads, Infrastructure and Public Works boardroom, Bungoma. Each bidder must be represented by one technical person with at least a Diploma in Civil/Highway Engineering, with original ID, certified academic and EBK/KETRB/IET registration copies, and an original signed company introductory letter on letterhead. D2 p.8

Pre-bid meeting

Optional
Pre-tender meeting at the same boardroom, 10 November 2026 at 10:00am, as set out in TDS ITT 7.2(B). Questions in writing must reach the Procuring Entity not later than three days before the meeting (ITT 7.3). Non-attendance is not a ground for disqualification (ITT 7.5). This conflicts with the mandatory site visit. Conflicting D2 p.26

Reserved for

Open tender: not reserved to youth, women, persons with disabilities or AGPO. TDS ITT 33.4 reservation field is NA. D1 p.2

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Tenders are opened immediately after the closing deadline in the Ministry of Roads, Infrastructure and Public Works conference hall, in the presence of bidders who choose to attend. D1 p.8

Tender validity

Prices quoted must include all taxes, be in Kenya shillings, and remain valid for 120 days from the closing date. D2 p.7

Who can apply

• Open tender: open to all qualified and interested tenderers. The tender is not reserved to any group. D2 p.7
• Bidders must hold a valid Certificate of registration with the National Construction Authority for Road works at NCA 8 and above, accompanied by a valid annual practicing licence. NCA registration is a condition of contract award and signature, not a condition for tendering, under ITT 3.12. D2 p.8
• Foreign tenderers must source at least 40 percent of contract inputs from Kenyan citizen suppliers and contractors, or be automatically disqualified. Kenyan tenderers must provide evidence of tax compliance under ITT 4.14. Standard rule D2 p.12

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of the Certificate of registration or incorporation. D2 p.8
• Copy of valid tax compliance certificate or tax exemption certificate issued by KRA. D2 p.8
• Certified copy of CR12 certificate for limited companies, issued within the last 6 months (D1 says within six months before the tender opening date). D2 p.8
• Valid NCA registration certificate for Road works at NCA 8 and above, accompanied by a valid annual practicing licence. D2 p.8
• Copy of KRA PIN or VAT certificate issued by KRA. D2 p.8
• Form of Tender, duly filled, signed and stamped in the prescribed format. D2 p.8
• Confidential Business Questionnaire form, duly filled, stamped and signed. D2 p.8
• Bills of quantities, duly filled, signed and stamped. D2 p.8
• Certified copy of a valid Single Business Permit from any County Government authority. D2 p.8
• Clear copies of the national ID or passport of the directors as shown in CR12. D2 p.8
• Site visit certificate issued at the mandatory site visit must be attached to the bid as evidence of attendance. D2 p.31

Experience, licences and financial capacity

Technical

• Technical evaluation is scored out of 100. A bidder scoring 70 percent and above is responsive and proceeds to financial evaluation. Scored items include key personnel (max 20), plant and equipment (max 10), financial capability (max 15), work methodology (max 25), work safety (max 10) and experience (max 15). D2 p.34
• Key personnel: site agent (Bsc Civil Engineering, HND or diploma in Civil Engineering, plus experience), surveyor and foreman (diploma or certificate in Civil Engineering, plus experience) are scored. Names and CVs are required on Forms PER-1 and PER-2. D2 p.32
• Plant and equipment must be leased or owned; scored items include tipper, water bowser, vibrator, pick-up and concrete mixer (2 marks each). D2 p.32
• Work methodology: signed work programme chart and cash flow estimate (0-15) and detailed method statement (0-10). Work safety: proposals on workers' safety and accident prevention (max 10). D2 p.33

Financial

• Provide audited financial statements for the last two years, certified by a reputable audit firm or auditor (max 3 marks). Provide bank statements for the last six months from a reputable bank (max 2 marks). D2 p.33
• Provide average turnover figures for the last two years, and an undertaking from the bank providing a current line of credit specific to the tender (max 3 and 5 marks). D2 p.33
• Experience: general experience with minimum value of KShs 2,000,000 with at least 2 completion certificates per project for the last 4 years; participation in at least one similar contract with minimum value of KShs 2,000,000 in the last 4 years (max 15 marks). D2 p.33

How and where to submit

• Complete tender documents must be submitted through the IFMIS Supplier Portal www.supplier.treasury.go.ke. The D2 cover shows the address with a typo; the advert gives treasury.go.ke. D1 p.8
• All complete tender documents must be uploaded in PDF format. D1 p.8
• One original of the tender marked ORIGINAL, and copies marked COPY in the number specified in the TDS. The TDS does not state the number of copies. Standard rule D2 p.18
• Tender and all correspondence must be in English. Supporting documents in another language need a notarised English translation. Standard rule D2 p.15

Not covered in the documents we reviewed

• Any addenda or clarifications issued after the advert (D1 says to check the County website before the deadline).
• Full Section V Bills of Quantities, Section VI Specifications and Section VII Drawings (Part 2 works requirements).
• The number of copies required in TDS ITT 20.1 and any packaging rule.
• The bid security form details and whether a Tender-Securing Declaration is accepted instead.
• Performance security amount (TDS ITT 48.1 says NA, but the Performance Security itself is not quantified in the pages reviewed).
• Any estimated contract value or budget.
• Section IV tender forms, Section VIII GCC and Section X contract forms.
• Clarification request address details and the procuring entity contact in TDS ITT 9.1 (partial).
• Confirmation of the correct IFMIS supplier portal address; the D2 cover has a typo (supplier.rteasury.go.ke).

Terms explained

TDS

Tender Data Sheet: the section of the tender document with tender-specific values that override the standard Instructions to Tenderers.

ITT

Instructions to Tenderers: the standard rules for preparing and submitting a bid.

Tender security

A guarantee (cash, bank guarantee or insurance guarantee) submitted with the bid. Here it is Ksh 53,000.

Tender-Securing Declaration

A signed declaration used instead of a tender security. The tender notice requires a special-category declaration only for AGPO/youth/women/PWD tenders.

Responsive / non-responsive

A responsive bid meets all mandatory requirements. A non-responsive bid is rejected without further evaluation.

AGPO

Access to Government Procurement Opportunities: a set-aside for youth, women and persons with disabilities. This tender is open, so AGPO does not apply.

NCA

National Construction Authority: contractor registration body. Road works require NCA 8 and above.

CR12

Company Search form listing a company's directors and shareholders, issued by the Registrar of Companies. Must be recent (within 6 months).

IFMIS

Integrated Financial Management Information System: the government portal through which tenders are submitted electronically.

PPRA

Public Procurement Regulatory Authority: the national procurement regulator. Bid security must be approved by PPRA.

Negotiation number

The unique IFMIS reference (2657027-2026/2027) used to download the tender and submit the bid.

Addendum

A written change to the tender documents issued before the deadline. Addenda override the original documents.

Pre-tender site visit / pre-bid conference

A meeting at the site and boardroom where bidders are shown the works and can ask questions, held 10 November 2026 at 10:00am.