Proposed Construction of Canaan Wall and Drainage - Embu County Government, Ref 2668729-2026/2027

What is being bought

Embu County Government invites tenders for the construction of a wall and drainage (spelled Canaan or Cnaan in the documents). The works location is not stated in the reviewed pages. Tender is under open national tender method and funded from County Revenue Fund for FY 2025-2026.

Key facts

Closing

Fri 6 Nov 2026, 11:00 am
Tenders close on 6 November 2026 at 11:00 AM for both manual delivery to the tender box and electronic submission through IFMIS; the system locks out at that time. D2 p.5

Bid / tender security

Not stated in the documents we reviewed Not stated D2 p.18

Tender fee

Tender documents may be viewed and downloaded free of charge; no tender fee is stated in the reviewed material. D2 p.5

Site visit

Optional
Site visit is encouraged at the tenderer's own cost and risk; not stated as mandatory. Standard rule D2 p.12

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.13

Reserved for

Reservation to specific groups is not applicable; the tender is open to all interested tenderers. D2 p.31

Contract value

Not stated in the documents we reviewed Not stated D1 p.1

Tender opening

Tenders are opened immediately after the closing deadline in the Procurement Block Boardroom, in the presence of tenderers' representatives who choose to attend. Opening location is the Embu County Procurement Block. D1 p.2

Tender validity

Prices remain valid for 120 days from tender opening per the notice, but the invitation says 150 days. Conflicting D1 p.1

Who can apply

• Tendering is open to all eligible, qualified and interested tenderers under the open national method. Foreign tenderers must source at least 40% of contract inputs from citizen suppliers and contractors. D2 p.5
• Kenyan tenderers must provide evidence of fulfilled tax obligations via a valid tax compliance certificate or tax exemption certificate from KRA. Standard rule D2 p.10
• Registration with the National Construction Authority is not a condition for tender but must be obtained before contract award and signature. Standard rule D2 p.10

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Form of Tender on bidder letterhead, stamped, dated and signed by an individual holding power of attorney. D2 p.29
• Written power of attorney duly filled, signed and stamped if signatory is not a director; if a director, board resolution, endorsed by an advocate or commissioner of oaths registered in Kenya. D2 p.28
• Copy of valid Tax Compliance Certificate certified by a Commissioner of Oaths. D2 p.28
• Bills of Quantities completed, signed and stamped by the tenderer in the format provided. D2 p.28
• Completion certificates of building works of the same magnitude or above from three different clients. D2 p.28
• Certified copy of certificate of incorporation (by commissioner for oaths). D2 p.28
• Certified copy of recent CR12 form generated through the system, not older than three months before opening date, plus certified IDs or passports (both sides) of all directors. D2 p.28
• Tender document paginated numerically (1,2,3...) and tape-bound; all pages serialized. D2 p.28
• Company profile including organization structure, staff tax compliance, PIN numbers, valid single business permit, personnel list, each page endorsed by commissioner of oaths. D2 p.28
• Valid certified current Trading License / Single Business Permit relevant to the work (certified by commissioner for oaths). D2 p.29
• Certified copy of valid NCA registration in building and construction category NCA-7 and above. D2 p.29
• Certified copy of valid current NCA practicing licenses for building works. D2 p.29
• Certified copy of work methodology. D2 p.29
• Sworn affidavit on independent tender determination (certificate), endorsed by an advocate. D2 p.29
• Audited accounts and bank statements for each of the last three years, most recent first. D2 p.29

Required only in some situations

• Joint venture agreement, or letter of intent to form a JV signed by all members with proposed JV agreement, if bidding as a JV. D2 p.14

Experience, licences and financial capacity

Technical

• Technical proposal covering statement of work methods, equipment, personnel, schedule and information sufficient to show adequacy to meet works requirements and completion time. Standard rule D2 p.16
• Form of Equipment must be filled for each key equipment item listed in Section III. Standard rule D2 p.48
• Alternative tenders are not considered. D2 p.29
• Subcontracting of any part of the Works is not allowed in this tender. D2 p.31

Financial

• Average annual construction turnover and current contract commitments (Forms FIN 3.2 and 3.4) must be provided; specific thresholds are in Section III, which was not reviewed. Not stated D2 p.60

How and where to submit

• Submit electronically via e-procurement portal www.supplier.treasury.go.ke and also deliver a hard copy of the original (same as online) in a sealed envelope to the tender box at the Procurement block, County Headquarters, Embu-Meru Highway. D1 p.1
• Envelopes must be plain, sealed, marked with tender name and negotiation number, and addressed to The County Secretary, Embu County Government, P.O Box 36-60100, Embu. D1 p.1
• Tenders must be sealed in one envelope with ORIGINAL and COPIES inner envelopes, each bearing the Procuring Entity name and address, tenderer name and address, and tender reference number. Standard rule D2 p.19
• Number of copies is specified in the TDS; not stated in reviewed pages. Not stated D2 p.18

Lots and categories

• No lots; the contract is a single contract. D2 p.27

What the addenda changed

• No addenda were provided in the material reviewed. Tenderers must check www.embu.go.ke for addenda before submission. Not stated D1 p.2

Not covered in the documents we reviewed

• Tender Data Sheet amount and currency of tender security and its form requirements (only generic text reviewed)
• Number of copies required (TDS)
• Tender Validity period settled between 120 and 150 days
• Section III financial thresholds (turnover, liquid assets, credit line) and experience thresholds
• Works location and site details from Bills of Quantities and Specifications (Sections V-VII)
• Performance security amount and timing from Special Conditions of Contract
• Any addenda issued after 30 October 2026
• Pre-tender meeting date and time, if any
• Contract period and completion time
• Pages of Section III preliminary and detailed evaluation criteria beyond the reviewed pages

Terms explained

TDS

Tender Data Sheet: tender-specific values that override the general Instructions to Tenderers.

Tender Security

A bank guarantee, insurance guarantee, cash or similar demand guarantee, or a Tender-Securing Declaration, submitted with the bid to show seriousness; failure to provide it leads to rejection.

Commissioner for Oaths

An officer authorised to certify copies of documents; certification by one is required for many listed documents.

NCA

National Construction Authority, which registers contractors for construction work by category.

CR12

Company Registrar's return showing shareholders and directors, issued by the Registrar of Companies.

JV

Joint Venture: two or more firms bidding together under a joint agreement.

Responsive

A tender that meets all mandatory requirements without material deviation; non-responsive tenders are rejected.

AGPO

Access to Government Procurement Opportunities for youth, women and persons with disabilities; not applicable in this tender.

IFMIS

Integrated Financial Management Information System used for electronic tender submission.