Proposed construction of Kiegoi Antubochiu Deputy Coun…

What is being bought

Construction works for the proposed Kiegoi Antubochiu Deputy County Commissioner's Office Block (Phase I) at Kanthiari Location, Meru County, under a single contract (no lots). Issued by the Deputy County Commissioner, Igembe South Sub County, under open national tendering. Tender No. 01/KIEGOI ANTUBOCHIU/C012/2026-2027.

What could disqualify you

Debarred firms and individuals (on the PPRA list) are ineligible to tender or be awarded a contract. Standard rule D1 p.14
Foreign tenderers must source at least 40% of contract inputs (supplies, local sub-contracts and labour) from Kenyan suppliers and contractors, with documentary evidence; those not meeting this are automatically disqualified. Standard rule D1 p.14
Tenders that do not pass the preliminary examination (mandatory requirements, YES/NO) are non-responsive and are not considered further. D1 p.36
Any forgery or misrepresentation in documents (documents may be verified with authorities) leads to automatic disqualification and non-responsive status. D1 p.36
Tender not accompanied by a substantially responsive tender security (or tender-securing declaration, where specified) is rejected as non-responsive. Standard rule D1 p.21
Tenders received after the deadline are declared late, rejected and returned unopened. Late tenders will be rejected. D1 p.2
A tender valid for a shorter period than required is rejected as non-responsive. Standard rule D1 p.20
Tenders with an arithmetic error of more than 5% are automatically disqualified, unless the tenderer confirms in writing it can satisfactorily deliver. Frontloaded tenders and tenders with significant pricing errors are also disqualified. D1 p.46
Only bidders scoring at least 70 marks (70%) at technical evaluation proceed to financial evaluation; those below 70 are eliminated. D1 p.46
Tender documents not paginated/serial numbered, or submitted as loose documents, are not accepted; the bid must be submitted in the format advertised with all sections. D1 p.37
Failure to deliver the performance bond within 21 days of the letter of award automatically disqualifies the bidder; the tender goes to the next most responsive bidder. D1 p.210

Key facts

Closing: Fri 6 Nov 2026, 9:00 am
Tenders must be delivered to the Igembe South DCC address on or before this date and time. Portal closing date matches the tender document. D1 p.34
Bid / tender security: Tender security of 2% of the tendered price, in the form of a demand guarantee (cash, bank guarantee, insurance company guarantee, or CBK-licensed financial institution guarantee). Tender-securing declaration is also referenced; see conflicts. Tender security is valid 30 days beyond tender validity. Conflicting D1 p.33
Tender fee: No tender fee stated. The complete tender document may be obtained electronically free of charge from www.interior.go.ke or www.tenders.go.ke. D1 p.1
Site visit: Optional
Site visit is optional. Tenderers are encouraged to visit and examine the site at their own cost and risk. Standard rule D1 p.15
Pre-bid meeting: Υποχρεωτικό
Proof of attendance at the pre-tender site meeting is listed as a mandatory preliminary requirement. Date 2 November 2026, 9:00AM to 10:00AM. Venue not stated in the material reviewed. Conflicting D1 p.38
Reserved for: Not reserved. The invitation states the tender is open to all qualified and interested tenderers. Portal lists no reserved group. D1 p.1
Contract value: Not stated in the documents we reviewed Not stated D1
Tender opening: Public opening of tenders at the DCC Boardroom, Igembe South Sub County, P.O. Box 149-60600, Maua. The invitation says 9:30AM; the TDS says 9.00am. Opening is on the same day as the closing date. Conflicting D1 p.34
Tender validity: Tenders remain valid for 120 days from the date of opening of tenders. D1 p.1

Who can apply

Open national tender. Tendering is open to all qualified and interested tenderers. Eligible tenderers may be a private entity, a state-owned enterprise or institution meeting ITT 3.7, an individual, or a joint venture (JV). The maximum number of JV members is stated in the TDS as not specified in the material reviewed. D1 p.1
A Kenyan tenderer must provide evidence of tax obligations fulfilled, by producing a valid tax compliance certificate or tax exemption certificate issued by KRA. Standard rule D1 p.15
Joint ventures: all members are jointly and severally liable; the JV must nominate a Representative; JV members may not also tender individually, be a subcontractor in a separate tender, or join another JV for the same tender. Standard rule D1 p.12

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Required only in some situations

After contract award: contractor's all risk insurance policy and a Gantt chart showing project timelines, required in addition to the performance security. D1 p.35

Experience, licences and financial capacity

Technical

Similar works: experience as main contractor in works of a similar nature completed in the last five years, each valued at least Kshs 10 million, successfully and substantially completed, presented in table form with completion/handing-over certificates. Scoring 15 points max (5+ projects = 15). D1 p.41
Current commitments: schedules of similar on-going projects each valued at least KShs 5 million, with award letters, interim certificates or contracts (scored, max 10 points). D1 p.41
Technical passmark is 70%. Technical evaluation totals 100 points across the listed criteria. D1 p.39
Key personnel: Project Engineer with at least a degree in Engineering/Architecture, membership of a relevant professional body and at least six years' relevant experience (scored). Site Manager needs a relevant professional qualification and five years' experience; Supervisor needs three years. Current signed CVs and certificates required. D1 p.43
Equipment: schedule of major construction equipment with evidence of ownership or lease (mandatory evidence, e.g. log books, purchase receipts or lease agreements); scored up to 10 points. D1 p.43
Work plan and methodology of execution of works (scored, 15 points) and a preliminary description of work method and schedule. D1 p.15
Physical facilities: evidence of physical address (title deed, lease agreement or utility bills) scored 2 points. D1 p.39

Financial

Tenderer should have at least 20% of the total tender value in cash assets in the balance sheet within the audited financial statements. D1 p.46
Financial situation scoring (3 points max): turnover at least 3 times the project cost scores highest; turnover at least equal to project cost scores 2; below cost scores 0. Audited statements for 2023, 2024 and 2025 required. D1 p.44
Performance bond equal to 5% of the contract sum, supplied within 21 days of the letter of award; no contract signed and no payment made before compliance. Must be valid to the date of completion certified by the Project Manager. D1 p.210

How and where to submit

Physical (hard copy) submission only. Electronic tenders will not be permitted; the tender box is at the entrance of Igembe South DCC Office block opposite Maua Stadium, before Maua Law Courts entrance. D1 p.34
Address for submission: Deputy County Commissioner, Igembe South Sub County, P.O. Box 149-60600, Maua. D1 p.34
Submit one original and one copy of the tender. Tender pages must be chronologically serialised. D1 p.33
Electronic tenders will not be permitted. D1 p.1

Lots and categories

Lot N/A: Single contract. No lots are used for this tender. D1 p.31

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Opening time: Invitation says tender opening at the DCC Boardroom at 9:30AM on the closing day; the Tender Data Sheet says opening at 9.00am. Ask the procuring entity which time applies. (D1 p.1; D1 p.34)
Pre-tender meeting attendance: Evaluation preliminary checklist makes proof of attendance at the pre-tender site meeting mandatory, but ITT 7.5 says non-attendance at the site visit or pre-tender meeting will not be a cause for disqualification. Ask the procuring entity. (D1 p.38; D1 p.16)
NCA registration timing: Evaluation checklist requires a valid NCA registration certificate (NCA 5 and above) at submission, but ITT 3.11 says NCA registration is not a condition for tender and only a condition of contract award and signature. (D1 p.38; D1 p.14)
Bid security form: TDS requires a 2% tender security, while ITT 19.1 allows a tender-securing declaration as specified in the TDS and the evaluation checklist requires a Tender-Securing Declaration Form. Ask which instrument must be submitted. (D1 p.33; D1 p.37; D1 p.20)

Not covered in the documents we reviewed

Any addenda (A1, A2 etc.) and their changes; none were provided, so the closing time and other dates may still change.
Venue of the pre-tender site meeting on 2 November 2026 and whether attendance is a pass/fail item.
Contract value, contract duration and the estimated cost used for the turnover test.
Performance security details in evaluation item 4, which was blank in the material.
Minimum average annual construction turnover, years of experience and number of similar contracts (Section III form blanks left unfilled).
Meaning of the 6 MONTHS entry in ITT 18.3 (tender validity extension field), which may refer to defects liability.
Tender-specific Bills of Quantities, specifications and drawings (Parts 2 and 3) and the Form of Tender and forms in Section IV.
Full text of the Form of Tender-Securing Declaration and the bid security form format.
Details of the reserved group line in ITT 33.4 (blank in TDS).
Pages 13 and other unreviewed pages of the tender document; 36 of 284 pages were reviewed.

Terms explained

TDS: Tender Data Sheet: the section that sets specific values for this tender (amounts, dates, places) and overrides the general instructions.
Tender security: Money or guarantee submitted with the bid, here 2% of tender price, to protect the entity if the bidder withdraws or fails to sign.
Tender-Securing Declaration: A signed declaration on a prescribed form used instead of a financial guarantee where the TDS allows it.
Performance bond/security: Guarantee (here 5% of the contract sum) provided after award before the contract is signed or paid.
Responsive / non-responsive: A bid that meets all mandatory requirements is responsive; one that fails is rejected without further review.
NCA: National Construction Authority, which registers contractors for construction works in Kenya (NCA 5 and above specified here).
CR12: Company Registry return showing company directors and shareholders, to be issued within the last six months.
JV: Joint Venture: two or more firms bidding together, with joint and several liability.
Passmark: Minimum technical score (70%) a bidder must reach to proceed to financial evaluation.
PPRA: Public Procurement Regulatory Authority, which maintains the debarment list and handles complaints.
Addendum: A written amendment to the tender documents that overrides earlier wording.
AGPO: Affirmative action group reservations (youth, women, persons with disability). This tender is not reserved to any group.

Proposed construction of Kiegoi Antubochiu Deputy County Commissioner's Office Block (Phase I), Kanthiari Location, Meru County