Construction of two-storey dormitory block at Tengecha Girls Boarding Primary School, Bureti Sub-County, Kericho County

What is being bought

Proposed construction to completion of a two-storey dormitory block (stand-alone project) for Tengecha Girls Boarding Primary School at Bureti Sub-County, Kericho County. The tender is restricted to prequalified contractors and is a works contract under the building works category.

Key facts

Closing

Mon 9 Nov 2026, 10:00 am
Tenders must be delivered on or before the deadline; no addenda changed the closing. D1 p.9

Bid / tender security

Not stated in the documents we reviewed Not stated D1 p.35

Tender fee

Tender document may be obtained electronically free of charge from www.education.go.ke. D1 p.8

Site visit

Υποχρεωτικό
Site visit on 5 November 2026 from 11:00 a.m. to 1:00 p.m.; attendance certificate is mandatory. D1 p.43

Pre-bid meeting

Optional
No pre-tender meeting is scheduled (TDS marks it N/A). Questions must reach the Procuring Entity in writing by 16 November 2026 at 10.00 AM, which is after the closing date and needs to be checked. Conflicting D1 p.33

Reserved for

Portal lists AGPO as reserved group, but the Tender Data Sheet reservation field is blank. Whether the tender is reserved is not clearly stated. Conflicting P

Contract value

Not stated in the documents we reviewed Not stated D1 p.8

Tender opening

Tenders will be publicly opened immediately after the deadline at Tengecha Girls Boarding Primary School; two representatives of the Procuring Entity sign. Unverified D1 p.37

Tender validity

Tender validity is 180 days in the TDS; the invitation says 90 days from the opening date. Conflicting D1 p.35

Who can apply

• Tender is limited to prequalified contractors and registered contractors under the building works category, under Section 102 of the Public Procurement and Asset Disposal Act, 2015. D1 p.8
• Bidding is open to prequalified contractors from Bureti Sub-County, subject to the Public Procurement and Asset Disposal Act, 2015 and Regulations, 2020, to promote local participation. D1 p.42
• Reservation under ITT 35.2 is shown as a blank field in the Tender Data Sheet; the portal lists AGPO as reserved group. Confirm eligibility with the procuring entity before bidding. Conflicting D1 p.37

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Valid copy of certificate of incorporation/registration. D1 p.42
• Valid current Tax Compliance Certificate issued by Kenya Revenue Authority. D1 p.42
• Current National Construction Authority Registration Certificate (NCA 5 and above for Main Contractor, NCA 7 for Domestic Subcontractors). D1 p.42
• Current NCA Annual Contractors Practicing License for both Main Contractor and Domestic Subcontractors. D1 p.42
• Duly filled and signed Confidential business questionnaire. D1 p.42
• Valid copy of current Single Business Permit. D1 p.42
• Valid CR12 form showing directors/shareholding issued within the last 6 months, or National Identity Card(s) for sole proprietorship/partnership. D1 p.42
• Original tender document, including supporting documents, tape bound and paginated in correct sequence, all pages initialed/signed/stamped. D1 p.42
• Letter of authority to seek references from the tenderer's bankers. D1 p.42
• Proof of power of attorney for partnerships and copy of national ID card for sole proprietors. D1 p.42
• Duly completed, signed and stamped Form of Tender (Tender Submission Form). D1 p.42
• Certified copies of audited accounts (signed by auditors and directors) for the last two years, certified by an advocate. D1 p.42
• Evidence of work done previously for the last two years for the same magnitude. D1 p.42
• Registration in the Government of Kenya e-GP System and proof of active e-GP registration. D1 p.42
• Duly priced Bill of Quantities. D1 p.42

Required only in some situations

• Letter of intent or JV agreement applies only if tendering as a joint venture. Standard rule D1 p.16

Experience, licences and financial capacity

Technical

• Tenderer must submit a technical proposal including work methods, equipment, personnel and schedule in sufficient detail to meet the works requirements and completion time. Standard rule D1 p.17
• Alternative tenders are not considered. D1 p.35
• Alternative completion times shall not be permitted. D1 p.35
• Tenderers must complete a Form of Tender and provide the information requested in the forms in Section IV without alterations. Standard rule D1 p.17
• Subcontracting permitted up to 10% of total contract amount; tenderers planning more must specify activities and subcontractor details in the Form of Tender. D1 p.37

Financial

• Minimum average annual construction turnover of Kenya Shillings 5,000,000, calculated as total certified payments received for contracts in progress and/or completed within the last 2 years. D1 p.43
• Tenderer must demonstrate access to liquid assets, unencumbered real assets, lines of credit or other financial means sufficient for construction cash flow. Standard rule D1 p.46
• Audited balance sheets for the last years (number of years blank in the document) must be submitted. Unverified D1 p.47
• Contractor's Representative and Key Personnel requirement is specified as in the tender document (details not in extracted pages). Not stated D1 p.46

How and where to submit

• Submit one original marked ORIGINAL and one copy marked COPY, in a single sealed envelope bearing tender name and reference number, addressed to the Procuring Entity with inner envelopes for original and copies. D1 p.35
• Deliver by hand, courier or tender box to Tengecha Girls Boarding Primary School, Litein. Postal address P.O BOX 484-20210 Litein. D1 p.9
• Tenders must be signed by an authorized person; authorization is proof of power of attorney. All alterations must be initialed. D1 p.36

Lots and categories

• No lots. Single contract. D1 p.31

What the addenda changed

• No addenda were provided in the material reviewed. Not stated

Not covered in the documents we reviewed

• Tender security amount, form and validity (TDS ITT 21.1 amount not given)
• Estimated contract value
• Number of years for audited balance sheets and average turnover period (blank in TDS)
• Key personnel and contractor's representative requirements
• Experience requirement numbers (general and specific construction experience)
• Confirmation of AGPO reservation status
• Performance security amount
• Tender validity conflict resolution
• Addenda, if any, issued after 29 October 2026
• Pages D1 p.2-7, 10-11, 30-31, 34, 36, 44-45 and remaining schedules not provided

Terms explained

TDS

Tender Data Sheet: the tender-specific rules that override the general Instructions to Tenderers.

MR

Mandatory Requirement: an item that must be met at preliminary evaluation or the tender is rejected.

AGPO

Access to Government Procurement Opportunities: reservation for youth, women and persons with disability enterprises.

Tender Security

A bank guarantee, banker's cheque or similar financial guarantee submitted with the tender to show seriousness.

Responsive

A tender that meets all mandatory requirements of the tender documents without material deviation.

NCA

National Construction Authority, which registers contractors by category (e.g., NCA 5, NCA 7).

e-GP

Electronic Government Procurement system, where bidders must be registered.

CR12

Company Registry form listing directors and shareholders.