Proposed opening/maintenance of Senkenya-Kohero-Gwisara-Kwibancha-Kwibancha-Matare-Sagati-Itongo roads and other ward roads (CGM/RDS&T/38/2026-2027)

What is being bought

Migori County Government invites open tenders for works: opening and maintenance of Senkenya-Kohero, Gwisara-Kwibancha, Kwibancha-Matare, Sagati-Itongo roads and other ward roads, Migori County. The contract period is stated as 6 months in the invitation to tender. No contract value is stated in the reviewed material.

Key facts

Closing

Wed 11 Nov 2026, 10:00 am
Tenders must be received on or before 11 November 2026 at 10:00 am (portal closing 2026-11-11 10:00:00). No addenda changing the deadline were supplied. D1 p.7

Bid / tender security

Tender security of KShs 100,000 is required (the TDS states where applicable). Form: bank guarantee in the prescribed format, cash or other allowed form per ITT 19.2; valid for 30 days beyond the tender validity period. D2 p.29

Tender fee

Not stated in the documents we reviewed Not stated D2 p.7

Site visit

Obligatoire
Pre-tender site visit described as mandatory in the invitation; invitation says date as indicated, time 10.00 AM, venue Matare. The notice listing gives 30/10/2026 for this tender. Conflicting D2 p.7

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.14

Reserved for

Tender is open to all tenderers: category OPEN in the notice; no reserved group is stated for this tender. D1 p.4

Contract value

Not stated in the documents we reviewed Not stated D2 p.7

Tender opening

Not stated in the documents we reviewed Not stated D2 p.29

Tender validity

Tender validity period conflicts: invitation states prices valid 120 days from tender opening, while the TDS states the tender validity period is 140 days from the specified opening date. Conflicting D2 p.29

Who can apply

• The tender is open to all qualified and interested tenderers (open competitive method, national). Portal lists no reserved group for this tender. D2 p.7
• Tenderers may be a Kenyan company, individual, or joint venture (JV). A JV can have a maximum number of members stated in the TDS (two JV members are stated in the TDS). Standard rule D2 p.11

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Current certified Certificate of Incorporation issued by the Registrar of Companies. D2 p.35
• Current certified CR12 certificate (dated from the advertisement) plus ID or passports of directors and all persons listed on the CR12; for corporate directors, their CR12 and IDs must also be provided. D2 p.35
• Valid certified current single business permit. D2 p.35
• Valid tax compliance certificate or tax exemption certificate for the company and directors (ITT 4.14). D2 p.35
• Tender security in the prescribed bank guarantee form, valid for the period under ITT 19. D2 p.35
• Written power of attorney authorising the signatory, executed before a Commissioner for Oaths. D2 p.35
• Declaration of conflicts of interest, with a sworn affidavit before a Commissioner for Oaths specific to this tender. D2 p.35
• All tendering forms and schedules fully filled, signed and stamped with company seal or rubber stamp. D2 p.35
• Confidential Business Questionnaire filled, signed and stamped; Form of Tender filled and signed; fully priced Bills of Quantities. D2 p.35
• All pages of the tender must be chronologically serialised 1, 2, 3 ... from first to last page; pages where entries are made must be initialled. D2 p.35
• Current certificate of registration with the National Construction Authority (NCA) in categories NCA 8, 7, 6 with a valid NCA practising licence. Conflicting D2 p.36
• Proof of credit from the bank (credit facility). D2 p.36

Experience, licences and financial capacity

Technical

• Site agent (Contractor's representative) with diploma in civil engineering, at least 10 years general experience and 8 years specific experience; site surveyor with diploma and 5 years general, 3 years specific experience. D2 p.43
• Contractor's equipment must be proven by logbooks showing ownership, or for hired equipment an active lease agreement in place. Unverified D2 p.43
• Experience in at least one similar contract of minimum value KSh 8 million, satisfactorily and substantially completed as prime or sub-contractor in the last three years. Conflicting D2 p.36
• No consistent history of court or arbitral award decisions against the tenderer in the last five years. D2 p.35
• Non-performance of a contract due to tenderer default in the last three years disqualifies the tenderer; a bidder who fails to disclose a history of non-performance shall be disqualified. D2 p.35
• Subcontracting permitted up to 40% of the total contract amount; tenderers planning to subcontract more than 10% of volume must specify the activities and subcontractors in the Form of Tender. Unverified D2 p.30

Financial

• Financial capacity: liquid or available financial means (independent of advance payment) of at least 40% of the Engineer's Estimate, and audited statements for the last three years. D2 p.35
• Average minimum annual construction turnover figure is stated in the criteria; the wording is unclear in the reviewed text and the amount must be verified against the full criteria. Unverified D2 p.34
• Prices quoted must be inclusive of all taxes and service delivery costs, expressed in Kenya shillings, and valid for 120 days from the date of tender opening (invitation to tender clause 7). Conflicting D2 p.7
• Performance security in the form of unconditional bank guarantee or insurance of 5% of the tender sum. D2 p.31

How and where to submit

• Tenders must be submitted electronically through the IFMIS Supplier Portal (www.supplier.treasury.go.ke). All tenders must be submitted through the IFMIS platform. D1 p.7
• Physical address for submission and correspondence: Procuring Entity P.O. Box 195-40400 Suna-Migori, Supply Chain Management Office, County Government of Migori. Unverified D2 p.7
• Tenders are to be submitted electronically following the electronic submission procedures in the TDS. D2 p.29
• In addition to the original tender, two copies are required by the TDS; the TDS also requires an original and copies to be marked ORIGINAL and COPY. Conflicting D2 p.29

Not covered in the documents we reviewed

• Addenda [A1], [A2] etc. were not supplied; any changes to dates, validity or requirements are unknown.
• Tender pages other than the 28 reviewed (for example full Section IV forms, Section V BOQ, Section VI specifications, Form of Tender details) were not provided.
• Confirmed tender opening date and time, and whether the tender opening is public.
• Contract value or engineer's estimate for the works.
• Exact pre-tender site visit date confirmation.
• Full evaluation scoring details and minimum qualification score detail beyond the summary table.
• Performance security and bid security exact forms and expiry in the Form of Tender and tender securing declaration form.

Terms explained

TDS

Tender Data Sheet: the tender-specific rules that override the standard Instructions to Tenderers.

Tender security

Guarantee or declaration submitted with the bid to show it is serious; a bank guarantee in the prescribed format in this tender.

Responsive

Bid that meets all compulsory requirements; a non-responsive bid is rejected before evaluation.

IFMIS

Integrated Financial Management Information System; the government supplier portal used to submit tenders electronically.

NCA

National Construction Authority, which registers contractors by category for construction work.

CR12

Company return of shareholders and directors issued by the Registrar of Companies.

JV

Joint venture: two or more firms bidding together, jointly and severally liable.

Preliminary examination

Initial check that a tender has all mandatory documents and is responsive before detailed scoring.

Bills of Quantities (BOQ)

Priced list of work items and quantities that the tenderer must fill in and sign.