Proposed access to Ong'ombe, Migori County, tender CGM/RDS&T/75/2026-2027 (Works, open tender)

What is being bought

Migori County Government requests sealed tenders for the proposed access road to Ong'ombe under tender CGM/RDS&T/75/2026-2027 (Works, open tender). The tender document reviewed shows a 6-month contract period and that the works are described only as 'AS OUTLINED' in the copy provided; quantities and detailed scope are not in the pages reviewed.

Key facts

Closing

Wed 11 Nov 2026, 10:00 am
Complete tender documents must be submitted through the IFMIS Supplier Portal (www.supplier.treasury.go.ke) so as to be received on or before 11 November 2026 at 10am. Portal record shows closing 2026-11-11 10:00:00. D1 p.7

Bid / tender security

Tender security of KShs 100,00? (amount as written in TDS is garbled: 'KShs100,00.') required; Tender-Securing Declaration form not required. Form: bank guarantee or other forms per TDS and ITT 19.2. Must be valid 30 days beyond the original tender validity period. Unverified D2 p.29

Tender fee

The tender document may be downloaded free of charge from the Public Procurement Information Portal (www.tenders.go.ke) and/or IFMIS Supplier Portal using the unique IFMIS negotiation number, or the county website. Unverified D2 p.7

Site visit

Mandatory
Mandatory pre-tender site visit at Ongombe, 8.00 AM. Each bidder must be represented by one person with a company authorization letter (original, signed, stamped); the representative should hold a Diploma in Civil Engineering or equivalent (verified on site) and be one of the key people in the schedule of key personnel. The individual must bring original ID/passport and certified copy, certified diploma copy, certified registration certificate and EBK subscription proof, and the original introductory letter. Certification by commissioner of oaths or notary public; proof of being with the company for over three months. Unverified D2 p.7

Pre-bid meeting

Mandatory
Pre-tender site visit: the notice says mandatory pre-tender site visit at Ongombe, time 8.00 AM; the date is given as 'As indicated' in the notice table and the TDS says 'As instructed'. Conflicting D2 p.7

Reserved for

Tender notice lists this tender as OPEN in the category column; the portal lists no reserved groups. The TDS states that the procuring entity does not reserve it for specific groups, unless stated in the invitation. D1 p.6

Contract value

Not stated in the documents we reviewed Not stated D2 p.7

Tender opening

Not stated in the documents we reviewed Not stated D2 p.28

Tender validity

Tender validity period is 140 days from the specified date of opening as indicated in the invitation to tender. Unverified D2 p.28

Who can apply

• Tender is open to all qualified and interested tenderers (open national competitive method using standardized tender document). Unverified D2 p.7

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Valid Tax Compliance Certificate or Tax Exemption Certificate for company and directors. D2 p.35
• Certified Certificate of Incorporation and current certified CR12 (dated from the advertisement date) with ID of directors. D2 p.35
• Valid Single Business Permit; NCA registration certificate in category NCA 8, 7, 6 (or as stated in the qualification form) with valid NCA practising licence. D2 p.35
• Tender security in the form of bank guarantee in the prescribed format; alteration of the format leads to disqualification. Unverified D2 p.38
• Signed and stamped (company seal) all tendering forms and schedules; signed and stamped Confidential Business Questionnaire; signed Form of Tender; priced Bills of Quantities; written power of attorney executed before a Commissioner for Oaths; affidavit on conflicts of interest. Unverified D2 p.38
• Proof of a similar contract of minimum KShs 8 million completed in the last three years as prime or sub-contractor; proof of credit from the bank; pre-tender site visit certificate issued by the Engineer. Unverified D2 p.38

Experience, licences and financial capacity

Technical

• Site agent / key personnel: site agent with Diploma in Civil Engineering or equivalent, licensed, at least 10 years' general experience and 8 years' specific experience; site foreman and site surveyor with minimum qualifications per the schedule of key personnel. D2 p.43
• Proof of ownership of key equipment (logbooks) or an active lease agreement for hired equipment. Unverified D2 p.43

Financial

• Minimum average annual construction turnover of KShs 50 million over the last years (as stated in criteria); liquid assets/credit of at least 40% of the Engineer's estimate. Unverified D2 p.34
• Audited financial statements for last three years, certified by a registered auditor, with ICPAK membership number; bank statements for last six months; minimum qualification score 75 out of 100. Unverified D2 p.47

How and where to submit

• All tenders must be submitted through the IFMIS platform (electronic submission). Portal record lists electronic submission only. D1 p.7
• Tender is submitted electronically; one original and two copies (number of copies: Two) per TDS ITT 20.1 for the original hard copy requirement; submission follows electronic tender procedures specified in TDS. Conflicting D2 p.29

What the addenda changed

• No addenda reviewed. Not stated P

Not covered in the documents we reviewed

• Exact tender security amount (TDS figure garbled) and form details
• Exact pre-tender site visit date
• Full scope, quantities and Bills of Quantities for the Ong'ombe access works
• Engineer's estimate and contract value
• Tender opening time
• Whether physical copies (two copies) must be delivered in addition to electronic submission
• Pages 8-211 of the tender document were not provided, including full Section II, Section III evaluation, and forms

Terms explained

TDS

Tender Data Sheet: the tender-specific section that changes or adds to the standard Instructions to Tenderers.

Tender security

Money or guarantee lodged with the bid to show good faith; forfeited if the bidder withdraws during validity.

AGPO / reserved

Reservation of a tender to youth, women, persons with disabilities or other groups; this tender appears open.

Responsive

A bid that meets all mandatory requirements; non-responsive bids are rejected.

IFMIS

Integrated Financial Management Information System, the government e-procurement supplier portal used for submission.

NCA

National Construction Authority, which registers contractors by category.

CR12

Company return showing directors and shareholders issued by the Registrar of Companies.