Samburu County Lpus solarization, equipping and distribution works tender (SCG/T/033/2026-2027)

What is being bought

Samburu County Government invites tenders for works under the Lpus solarization, equipping and distribution contract, advertised by the Department of Health Services Public Health and Sanitation, Samburu, Maralal. The reviewed pages do not state quantities, scope details, or the exact location of the Lpus sites; the Bills of Quantities and Specifications were not provided.

Key facts

Closing

Thu 5 Nov 2026, 10:00 am
Tender submission deadline is 5 November 2026 at 10:00 AM. No addenda were provided, so this is the current deadline. Late tenders are rejected and returned unopened. D1 p.24

Bid / tender security

Not stated in the documents we reviewed Not stated D1 p.23

Tender fee

Tender documents may be downloaded free of charge from the listed websites. Purchase or viewing is also available at the Procuring Entity's Procurement Office at Treasury Building, Maralal. D1 p.3

Site visit

Optional
Site visit is encouraged at the bidder's own risk and expense; it is not compulsory. The TDS pre-arranged site visit line is blank and reads shall not take place, so no visit date is set. Standard rule D1 p.7

Pre-bid meeting

Not stated in the documents we reviewed Not stated D1 p.23

Reserved for

Not stated in the documents we reviewed Not stated D1 p.24

Contract value

Not stated in the documents we reviewed Not stated D1 p.27

Tender opening

Public opening of tenders takes place at the Supply Chain Management Office, Samburu County Treasury Headquarters, Basement Floor Room 01, Maralal, in the presence of tenderers' designated representatives who choose to attend. D1 p.24

Tender validity

Not stated in the documents we reviewed Not stated D1 p.23

Who can apply

• Eligible tenderers may be a private firm, a state-owned enterprise, an individual, or a joint venture (JV) under an existing agreement or letter of intent. Standard rule D1 p.5
• A joint venture may have at most two members. A JV member cannot also bid individually, be a subcontractor in another tender, or join another JV for the same tender. A JV must nominate a representative and sign a JV agreement or letter of intent. D1 p.22
• Kenyan tenderers must provide a valid tax compliance certificate or tax exemption certificate from KRA. Standard rule D1 p.7
• Contractors must be registered with the National Construction Authority before contract award and signature (not required at tender stage). Standard rule D1 p.7
• JVs must obtain Competition Authority exemption before contract award and signature, but this is not needed to tender. Standard rule D1 p.7

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Written power of attorney executed before a commissioner of oaths, authorising the signatory to commit the bidder. D1 p.29
• Current trading licence and principal place of business. D1 p.29
• Copy of certificate of registration or incorporation. D1 p.29
• Valid tax compliance certificate from KRA and PIN registration certificate. D1 p.29
• Confidential Business Questionnaire completed in the format provided. D1 p.29
• Form CR12 showing the directors of the firm. D1 p.29
• Form of Tender completed in the format provided. D1 p.29
• Valid business permit issued by Samburu County Government or any other County Government. D1 p.29
• Certificate of Independent Tender Determination completed and signed in the format provided. D1 p.29
• Audited accounts for the last three years (2024, 2023 and 2025). D1 p.29
• Bank statements for the last three months from the date of the advert (listed as November 2025, December 2025 and January 2026). D1 p.29
• Declaration and commitment to code of ethics form, completed and signed. D1 p.29
• Completed schedule of unit rates (Bills of Quantities), consistent rates, no frontloading. D1 p.29
• Self-declaration forms SD1 and SD2, completed and signed. D1 p.29
• Declare pending litigation and its value, and whether it could affect going concern or the project. D1 p.29
• Documents certified as original and executed by a commissioner of oaths; pages well serialised by the bidder. D1 p.29

Required only in some situations

• Valid NCA 7 certificate, stated only for water works. Unclear whether it applies to this solar and equipping tender; ask the procuring entity. Conflicting D1 p.29

Experience, licences and financial capacity

Technical

• General experience: firm must have existed for at least four years; scored up to 20 marks, pro-rated. D1 p.30
• Specific experience: participation as a contractor in the electrical field with at least five contracts each worth KSh 4 million or more in the last three years, successfully completed, or combined value of 20 million and above. Scored up to 50 marks. D1 p.30
• Construction schedule and works programme (monthly outputs, site organisation, mobilisation, method statement, construction schedule): 10 marks. D1 p.30
• Key personnel: three technical personnel with relevant qualification certificates: 20 marks. D1 p.30

Financial

• Bidders must score at least 70 percent in technical evaluation (total 100) before financial evaluation; the technical score is weighted 80 and the financial score 20 (FS = 20 x Fm/F). D1 p.30
• Minimum average annual construction turnover and minimum number of similar contracts are blank in the Section III criteria; not stated. Not stated D1 p.27
• Lowest evaluated tender is determined by combined technical and financial score; the highest combined score is selected. D1 p.31

How and where to submit

• Submission method conflicts: the invitation says manual (hard copy) submission only, the TDS says tenders shall be submitted electronically, and the portal lists written physical submission. Ask the procuring entity which method applies before submitting. Conflicting D1 p.3
• TDS says tenders shall be submitted electronically when the TDS permits it; the electronic submission procedure is not described in the TDS (blank). Conflicting D1 p.24
• Tenders must be delivered to Samburu County Government, Supply Chain Management Office, Samburu County Treasury Headquarters, Basement Floor Room No.01, P.O. Box 3 Maralal (ITT 22.1 TDS). D1 p.23
• Tender must be in a single sealed envelope, package or container bearing the name and Reference number of the Tender, addressed to the Procuring Entity with a warning not to open before the opening time. Inside it, separate sealed envelopes marked ORIGINAL and COPIES, and each inner envelope must show the Procuring Entity name and address, the Tenderer name and address, and the Tender reference number. Standard rule D1 p.14
• Prepare one original of all tender documents marked ORIGINAL, plus the number of copies marked COPY specified in the TDS. The TDS copy number is blank, so the number of copies is not stated. Documents must be typed or written in indelible ink and signed by the authorised person. Standard rule D1 p.13

Lots and categories

• Lot Lot 1: Only one lot appears; Lot 1 name is blank and Lot 2 is marked N/A. Confirm with the procuring entity whether this is a single contract. Unverified D1 p.22

What the addenda changed

• No addenda were provided for review, so no changes from addenda are recorded. Not stated D1

Not covered in the documents we reviewed

• Tender validity period in days (TDS ITT 18.1 blank)
• Tender security or Tender-Securing Declaration choice, form, amount and currency (TDS ITT 19.1 blank)
• Number of copies required (TDS ITT 20.1 blank)
• Electronic submission procedure, if electronic submission is permitted (TDS ITT 25.1 blank)
• Whether a margin of preference applies, and any reserved group (TDS ITT 33.2 and 33.4 blank)
• Maximum subcontracting percentage (TDS ITT 34.2 blank)
• Performance security requirements and other documents required with it (TDS ITT 48.1 blank)
• Minimum turnover, minimum similar contracts and key equipment requirements in Section III (blank)
• Bills of Quantities totals and contract estimate; Section V, VI (Specifications) and VII (Drawings) not provided
• Scope, quantities, sites and locations of the solarisation, equipping and distribution works
• Advert date (used for the bank statement window) and clarification contact officer's name and phone (TDS ITT 9.1 blank)
• Any addenda (none were provided)
• Section IV tender forms beyond the forms shown, including the Form of Tender and Tender-Securing Declaration text
• Lot names and whether there is one lot or several

Terms explained

TDS

Tender Data Sheet: the tender-specific section that fills in blanks and overrides the general Instructions to Tenderers.

ITT

Instructions to Tenderers: the standard rules for preparing, submitting and evaluating a tender.

Tender-Securing Declaration

A signed form, in place of cash or a bank guarantee, promising to keep the bid valid and accept an award; failure can lead to debarment.

Tender Security

A demand guarantee (cash, bank, insurance or approved financial institution guarantee) submitted with the tender to protect the procuring entity if the bidder withdraws or fails to sign.

Joint Venture (JV)

Two or more firms bidding together, all jointly and severally liable for the whole contract.

Responsive

A tender that meets all mandatory requirements and conditions in the tender documents; a non-responsive tender is rejected.

Preliminary examination

The first check of all tenders for eligibility and mandatory items; failing any item means disqualification before scoring.

Commissioner of oaths

A person authorised to certify signed documents as true copies or sworn statements.

NCA

National Construction Authority, which requires contractors to be registered before contract award.

CR12

Company return form listing a company's directors and shareholders, issued by the Business Registration Service.