Migori County: proposed opening/maintenance of Kogecha-Kudho-Kimamara-Kudho-Kaezeki-Nyandiga-Opapo fisheries roads and culvert repairs (CGM/RDS&T/08/2026-2027)

What is being bought

Migori County Government invites sealed tenders for the proposed opening and maintenance of the Kogecha-Kudho-Kimamara-Kudho-Kaezeki-Nyandiga-Opapo fisheries roads and repair of culverts, under open tender (national). The documents state a contract period of 6 months (the figure is shown as '6 months' in the invitation template) and the location is Migori County. Quantities are in the Bills of Quantities, which were not provided.

Key facts

Closing

Wed 11 Nov 2026, 10:00 am
Closing (current date and time for submission). The tender must be received on or before 11 November 2026 at 10:00 (10am). The portal record also shows this closing date and time. No addenda were supplied, so this is the closing time in the material reviewed. D1 p.7

Bid / tender security

Tender security of KShs 100,000 is required. The form is a bank guarantee issued by a financial institution approved and licensed by the Central Bank of Kenya, from a reputable source, or another form allowed by ITT 19.2 (cash, bank guarantee, insurance guarantee) per the TDS. The tender security must be valid 30 days beyond the original validity period of the tender, or beyond any extension. A tender without substantially responsive security is rejected. The tender-securing declaration form is NOT required. Unverified D2 p.29

Tender fee

Not stated in the documents we reviewed Not stated D2 p.7

Site visit

Mandatory
Pre-tender site visit is mandatory per the invitation. The advertised date is 30/10/2026 (notice table) and the time 10.00AM at Opapo Fisheries (invitation). The date is taken from the notice table, so confirm it with the procuring entity. Unverified D2 p.7

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.13

Reserved for

Not reserved. The tender is open to all qualified bidders. The notice lists category OPEN and the TDS does not reserve it for any group. D1 p.2

Contract value

Not stated in the documents we reviewed Not stated D2 p.7

Tender opening

Not stated in the documents we reviewed Not stated D2 p.29

Tender validity

Tender validity: the invitation says prices remain valid for 120 days from the date of tender opening; the TDS says 140 days from the specified date of opening. These conflict. Conflicting D2 p.28

Who can apply

• The tender is open to all qualified and interested tenderers. The notice lists this tender's category as OPEN, so it is not reserved for youth, women or persons with disability. Unverified D2 p.7
• Bidders must be eligible under the ITT: not debarred by PPRA, not in a conflict of interest, and where a joint venture is used each member must meet eligibility. Bidders must confirm they are not debarred and provide proof. Unverified D2 p.37
• Tenderers must be registered with the National Construction Authority (NCA) and hold a valid NCA practising licence in the required category. The category is stated differently in two places (see conflicts). Conflicting D2 p.37

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified Certificate of Incorporation from the Registrar of Companies. D2 p.35
• Current certified CR12 certificate from the Registrar of Companies, with identification documents (ID or passport) of directors and all individuals listed on the CR12. For corporate directors, CR12 and ID documents of their directors must also be provided. The CR12 must be dated from the date of this advertisement. D2 p.35
• Valid current single business permit. D2 p.35
• Valid tax compliance certificate or tax exemption certificate for the company and directors, under ITT 4.14. D2 p.35
• Tender security in the form of a bank guarantee in the prescribed format, valid for the period under ITT 19. See bid_security. D2 p.35
• Written power of attorney authorising the signatory of the bid, executed before a Commissioner for Oaths. Unverified D2 p.37
• Sworn affidavit before a Commissioner for Oaths declaring conflicts of interest under ITT 3.3, specific to this tender. D2 p.35
• All tender forms and schedules in Section V completed, signed and stamped with the company seal or rubber stamp. D2 p.35
• Confidential Business Questionnaire, filled, signed and stamped, and Form of Tender completed and signed. D2 p.35
• Bills of Quantities fully priced in the prescribed format, with all rates and amounts filled in and no unauthorised alterations. D2 p.35
• Every page of the tender must be chronologically serialised 1, 2, 3 and so on from the first page to the last, and all pages where entries are made must be initialled by the signatory. D2 p.35
• Certificate of Independent Tender Determination (annexed to the tender forms). D2 p.10
• Current NCA registration certificate in the required category together with a valid NCA practising licence. Conflicting D2 p.37
• Audited financial statements for the last three years, certified by a registered auditor, with the auditor's ICPAK membership number and a valid practising licence. D2 p.50
• Declaration of conflicts and independent tender determination; attendance proof for the pre-tender site visit (pre-tender certificate and site visit acknowledgement form) is part of the qualification checklist. D2 p.47

Experience, licences and financial capacity

Technical

• Pre-tender site visit: each bidder must be represented by one person with a letter from the company authorising them, and that person must be technically qualified with a diploma in civil engineering or equivalent (verified on site) and be one of the key people in the key personnel schedule. The person must bring original ID or passport and a certified copy, a certified copy of the diploma, a certified copy of the registration certificate and proof of current EBK subscription or equivalent, and an original introductory letter on letterhead with official stamp, dully signed. Photocopies are not accepted. Certification must be by a Commissioner for Oaths or Notary Public, and the person must have been with the company for over three months. Unverified D2 p.7
• Site agent (contractor's representative and key personnel): minimum diploma in civil engineering or equivalent with a valid licence, 10 years general experience and 8 years specific experience. Site surveyor: diploma in civil engineering, 5 years general and 3 years specific experience. Senior foreman: specific qualifications as stated in the schedule. Experience requirements differ between sections (see conflicts). D2 p.43
• Equipment: bidders must show ownership of key equipment listed in the equipment schedule by providing logbooks, or if hiring, an active lease agreement in place. Unverified D2 p.43
• Experience: at least one similar contract of a minimum value of 8 million Kenyan shillings, satisfactorily and substantially completed as prime contractor or sub-contractor, in the last years listed in the criteria. Conflicting D2 p.37
• Post-qualification experience: at least one similar contract of minimum KSHs 5 million executed within Kenya, East Africa or abroad, satisfactorily and substantially completed as prime contractor, joint venture member or sub-contractor. Conflicting D2 p.34
• Subcontracting: maximum 40% of the total contract amount may be subcontracted. Tenderers planning to subcontract more than 10% of the total volume of work must specify in the Form of Tender the activities and subcontractor details. D2 p.30

Financial

• Financial capacity: liquid assets, unencumbered real assets, lines of credit and other financial means (independent of any advance payment) sufficient for the construction cash flow, with a minimum of 40% of the Engineer's Estimate. D2 p.34
• Average minimum annual construction turnover of 50 million Kenyan shillings is stated in the criteria; the text is partly garbled in the copy reviewed, so confirm the figure. Unverified D2 p.34
• Performance security: 5% of the tender sum, in the form of an unconditional bank guarantee or insurance. The performance security is required for contracts above KShs 5 million. Unverified D2 p.30
• Financial statements for the last three years must be audited or certified, complete with notes, and correspond to completed and audited accounting periods. D2 p.69

How and where to submit

• Tenders must be submitted through the IFMIS Supplier Portal (www.supplier.treasury.go.ke). All tenders must be submitted through IFMIS. Tender documents must be received on or before the closing date and time shown under closing. D1 p.7
• The tender must be submitted in original form plus two copies (the TDS says the number of copies is two). This conflicts with the electronic submission rule (see conflicts). Conflicting D2 p.29
• The TDS states tenders shall be submitted electronically and must follow the electronic submission procedures in the TDS. The portal record says electronic submission. Conflicting D2 p.29
• Tender security and tender-securing declaration forms must be included in the electronic submission, along with the form of tender, Bills of Quantities and the last page of the bid. Standard rule D2 p.29
• Submission address: for tender submission purposes the procuring entity is the Supply Chain Management Office of the County Government of Migori (P.O. Box 195-40400 Suna-Migori) as set out in the invitation, which says the bidder may obtain further information from the Director Supply Chain Office between 8.00am and 5.00pm, Monday to Friday, except lunchtime 1.00pm to 2.00pm. D2 p.7
• Tender documents must be sealed, with a single sealed envelope or package bearing the tender name and reference number, addressed to the procuring entity and marked not to open before the time and date. Original and copies go in separate sealed envelopes inside, each marked accordingly. Standard rule D2 p.19
• The tender must be signed by a person duly authorised to sign for the tenderer, and any inter-lineation, erasures or overwriting must be signed or initialled. Standard rule D2 p.19
• Clarification requests must be in writing to the procuring entity, no later than seven days before the tender deadline. D2 p.28

Not covered in the documents we reviewed

• Addenda (A1, A2 etc.) were not provided, so no changes to dates or requirements could be checked.
• Contract value / engineer's estimate and the contract period (the invitation template shows 6 months but the figure is not clearly confirmed).
• Tender opening date and time (only 'as indicated in the invitation' was found).
• Bills of Quantities, specifications and drawings (Section V, VI, VII).
• Full Section III and IV qualification forms, Form of Tender details, and the Confidential Business Questionnaire forms.
• Pre-tender site visit date, confirmed in the tender-specific pages.
• Full portal document package; only 28 of 210 pages of D2 were reviewed.

Terms explained

IFMIS

Integrated Financial Management Information System, the national government e-procurement platform through which this tender must be submitted.

TDS

Tender Data Sheet: the tender-specific values that change the general Instructions to Tenderers.

Tender security

A guarantee (bank guarantee, insurance or similar) submitted with the bid to show the tenderer will honour the offer; it is forfeited if a tenderer withdraws or fails to sign.

Tender-securing declaration

A signed declaration that can replace tender security where the TDS allows; here the TDS says it is not required.

Performance security

Security provided by the successful contractor after award (here 5% of tender sum) to guarantee performance.

AGPO

Affirmative Action preference for youth, women and persons with disability registered businesses; this tender is open to all, so AGPO reservation does not apply.

Responsive

A tender that meets all mandatory requirements; non-responsive tenders are rejected.

JV

Joint Venture: two or more firms bidding together, all jointly and severally liable; the maximum number of members is two.

NCA

National Construction Authority, which requires contractors to be registered and licensed for the works category.

CR12

Certificate from the Registrar of Companies listing a company's directors and shareholders.

Pre-tender site visit

Visit to the site arranged before tender closing; the TDS and invitation describe it as mandatory.