Proposed opening/maintenance of Otati-Raguda Road, Migori County (CGM/RDS&T/44/2026-2027) - youth-reserved

What is being bought

Migori County Government invites tenders for the proposed opening and maintenance of Otati-Raguda Road (works, open tender through IFMIS). The tender is listed as reserved for youth enterprises. Length and location details beyond the road name are not stated in the reviewed pages.

Key facts

Closing

Wed 11 Nov 2026, 10:00 am
Tenders must be received through the IFMIS portal on or before 2026-11-11 at 10:00 (10am), confirmed by the notice and the portal record. D1 p.7

Bid / tender security

Conflicting statements: the invitation requires reserved (youth, women, PWD) bidders to submit a Tender-Securing Declaration, but the TDS states a tender security amount is not required and a Tender-Securing Declaration Form is not required. No amount is stated. Conflicting D2 p.29

Tender fee

The tender document may be downloaded free of charge from the PPIP portal or IFMIS supplier portal using the IFMIS negotiation number. No tender document fee is stated. D2 p.7

Site visit

Obbligatorio
Mandatory pre-tender site visit at RAGUDA. Each bidder must be represented by one person with a company authorisation letter, a diploma in civil engineering, and be one of the key personnel listed. Attendance is compulsory. Unverified D2 p.7

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.14

Reserved for

Reserved for youth enterprises (YOUTH) according to the tender notice list and the portal record. Only businesses or firms in the youth group are eligible to tender under ITT33.4 as indicated by the invitation. D1 p.5

Contract value

Not stated in the documents we reviewed Not stated D2 p.7

Tender opening

Not stated in the documents we reviewed Not stated D2 p.29

Tender validity

Conflicting validity periods: the invitation states prices remain valid for 120 days from tender opening, while the TDS states 140 days from the specified opening date. Conflicting D2 p.28

Who can apply

• Only youth-group businesses or firms are eligible to tender for this reserved tender, as required by the procuring entity's notice of reservation (ITT33.4). Standard rule D2 p.23
• Joint ventures are permitted with a maximum of two members according to the Tender Data Sheet. Members of a joint venture may not also tender individually or as subcontractors in the same tender. D2 p.28

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified Certificate of Incorporation issued by the Registrar of Companies. D2 p.35
• Current certified CR12 certificate obtained from the Registrar of Companies, with identification documents (ID or passport) of directors and all individuals listed on the CR12. D2 p.35
• Valid certified certificate of registration with National Treasury for AGPO in the relevant group (youth, or the group named in the tender), with evidence of director registration with the National Council of Persons Living with Disability where relevant. D2 p.35
• Valid certified current single business permit. D2 p.35
• Valid tax compliance certificate or tax exemption certificate for the company and directors (ITT4.14). D2 p.35
• Duly filled and executed Tender-Securing Declaration Form for youth, women and PWD groups, in the format issued in this tender (see conflict on tender security). Conflicting D2 p.35
• Written power of attorney authorising the signatory to commit the bidder, executed before a Commissioner for Oaths (ITT20.3). D2 p.35
• Declare conflicts of interest and provide a sworn affidavit executed before a Commissioner for Oaths specific to this tender (ITT3.3). D2 p.35
• Fully filled, signed and stamped (company seal or rubber stamp) all tendering forms and schedules in Section V; also the Confidential Business Questionnaire, Form of Tender and priced Bills of Quantities. All pages must be serialised and initialled. D2 p.35
• Attendance at the pre-tender site visit: a certificate of pre-tender site visit and a site visit acknowledgement form must be attached (evaluation criteria item 7). D2 p.47

Experience, licences and financial capacity

Technical

• Site staff: site agent with a diploma in civil engineering (or equivalent) and site surveyor with diploma in civil engineering, with minimum experience as listed in Section IV. Key personnel CVs, academic certificates and annual practising licences are mandatory. D2 p.43
• Contractor must have proof of ownership of key equipment (logbooks) or an active lease agreement for hired equipment. D2 p.43
• Valid NCA registration certificate and practising licence in the required category (Category 1 roads/bridges), per ITT3.12. D2 p.49

Financial

• Financial capacity: liquid or other financial means of at least 40% of the Engineer's Estimate, independent of advance payments, sufficient for construction cashflow. The exact figure is subject to confirmation of the estimate. D2 p.34
• Minimum average annual construction turnover: the text appears to refer to KShs 50 million, but the wording is garbled in the reviewed pages and should be confirmed with the procuring entity. Unverified D2 p.34
• At least one similar contract executed in Kenya, East Africa or abroad, satisfactorily and substantially completed as prime contractor, JV member or subcontractor, with minimum value KSh 5 million, within the last three years. D2 p.34

How and where to submit

• Tenders must be submitted electronically through the IFMIS Supplier Portal at www.supplier.treasury.go.ke. All tenders must be submitted through the IFMIS platform; bidders with upload difficulties should contact the IFMIS helpdesk or the County Supply Chain office during working hours. D1 p.7
• Tenders shall be submitted electronically following the electronic submission procedures in the TDS (ITT25.1). D2 p.29
• Physical copies: in addition to the original, the number of copies is two (ITT20.1). This conflicts with the electronic-only submission route (see conflicts). Conflicting D2 p.29
• Tender documents must be serially numbered in order 1, 2, 3 and so on (invitation item 9). D2 p.7

Lots and categories

• No lots: the tender is a single contract for Otati-Raguda Road. Not stated D1 p.5

What the addenda changed

• No addenda were included in the reviewed material. Not stated P

Not covered in the documents we reviewed

• Tender opening date and time
• Contract value or Engineer's Estimate
• Exact tender security amount or form, if any applies
• Performance security details (TDS mentions 5% of tender sum, unconditional bank guarantee or insurance, applicable above KShs 5 million)
• Length, location and bill of quantities for Otati-Raguda Road
• Full evaluation and qualification criteria in Section IV, including scoring and minimum qualification score
• Confirmation of the KShs 50 million turnover figure
• Any addenda issued after the notice

Terms explained

AGPO

Access to Government Procurement Opportunities: a government programme reserving a share of procurement for youth, women and persons with disability enterprises registered with National Treasury.

TDS

Tender Data Sheet: the section of the tender document giving tender-specific values that override the standard Instructions to Tenderers.

Tender-Securing Declaration

A signed declaration, in the prescribed form, that the bidder will accept sanctions such as debarment if it withdraws or breaches the tender, used instead of a bank guarantee.

Responsive

A tender that meets all the mandatory terms, conditions and documents in the tender; a non-responsive tender is rejected.

IFMIS

Integrated Financial Management Information System: the government e-procurement platform through which this tender must be submitted.

NCA

National Construction Authority: the body registering contractors for works in Kenya.

Joint venture (JV)

Two or more firms bidding together under one joint tender, with all members jointly and severally liable.

Pre-tender site visit

A visit to the works site that bidders are required to attend in this tender, with a representative and supporting documents.