CGM/RDS&T/43/2026-2027 Proposed opening/maintenance of Thimlich-Kabwana Road, Migori County (women-reserved open tender)

What is being bought

Migori County Government invites tenders for the proposed opening and maintenance of Thimlich-Kabwana Road under reference CGM/RDS&T/43/2026-2027, a works contract run as an open national tender via the IFMIS supplier portal. The notice lists this tender under the women reserved category and the portal record lists women as the reserved group; the tender document says it is open to all qualified tenderers, so this must be clarified with the entity. The contract period is stated as 6 months and the site is at Kabwana.

Key facts

Closing

Wed 11 Nov 2026, 10:00 am
Tenders must be received by the Procuring Entity on or before 11 November 2026 at 10:00 (10am), through the IFMIS portal. No addenda changed this date. D1 p.7

Bid / tender security

No tender security is required: the TDS states a tender security of the amount is not required and no tender-securing declaration form is required. D2 p.29

Tender fee

The tender document may be downloaded free of charge from the PPIP and IFMIS portals or the County website. No tender fee is stated. D2 p.7

Site visit

Pflichtfeld
Pre-tender site visit is mandatory per the invitation: each bidder must be represented by one person with an authorisation letter; the representative must hold a diploma in civil engineering and be on the key personnel list. Venue Kabwana. The notice lists the site visit date as 29/10/2026. D2 p.7

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.14

Reserved for

Notice and portal list the tender under women (W). Invitation says it is open to all; the TDS says reservation is as indicated in the invitation. Confirm with the entity. Conflicting D1 p.4

Contract value

Not stated in the documents we reviewed Not stated D2 p.7

Tender opening

Not stated in the documents we reviewed Not stated D2 p.29

Tender validity

Tender validity stated as 140 days from the opening date in the TDS, but the invitation says 120 days from the date of tender opening. See conflicts. Conflicting D2 p.28

Who can apply

• Tender is stated as open to all qualified and interested tenderers, but the notice and portal list it under the women reserved category. Clarify with the procuring entity before bidding. Conflicting D2 p.7
• Kenyan tenderers must be registered with the National Construction Authority (NCA) and hold a valid registration certificate in the relevant category (Category 1 Roads/Bridges). Registration is a condition of contract award and signature, not of tendering. D2 p.13

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified Certificate of Incorporation by Registrar of Companies. D2 p.35
• Current certified CR12 certificate (issued from the date of the advertisement) with ID or passport of directors and listed individuals; for corporate directors, their CR12 and ID documents. D2 p.35
• Valid certified single business permit. D2 p.35
• Valid tax compliance certificate or tax exemption certificate for the company and directors. D2 p.35
• Written power of attorney authorising the signatory, executed by a Commissioner for Oaths. D2 p.35
• Sworn affidavit executed by a Commissioner for Oaths declaring conflicts of interest specific to this tender. D2 p.35
• All tendering forms and schedules, completed, signed and stamped with company seal or rubber stamp; all pages initialled. D2 p.35
• Confidential Business Questionnaire, filled, signed and stamped; Form of Tender completed and signed; priced Bill of Quantities. D2 p.35
• Pre-tender site visit certificate and site visit acknowledgement form. D2 p.47

Required only in some situations

• Valid certified AGPO registration in the relevant group (Women, Youth or Persons Living with Disability) with National Treasury. D2 p.35
• Duly filled and signed Tender Securing Declaration Form for youth, women and PWD tenderers, executed under ITT 19. Required only if the tender is reserved for those groups. D2 p.35

Experience, licences and financial capacity

Technical

• Site agent: diploma in civil engineering or equivalent with valid licence, minimum 10 years general and 8 years specific experience. D2 p.43
• Senior foreman and site surveyor minimum qualifications and experience are listed in the key personnel schedule; CVs and certificates for all key staff are mandatory. D2 p.43
• Equipment: bidders must show ownership by logbooks; bidders planning to hire must provide an active lease agreement. D2 p.43
• Similar contract in Kenya or East Africa executed within the last period, completed satisfactorily as prime contractor, JV member or subcontractor, of minimum value KSHs 5 million. D2 p.34
• No consistent history of court or arbitral award decisions against the tenderer in the last five years; non-performance of contracts in the last three years must not be due to tenderer default. Bidders with non-performance history earn zero marks. D2 p.38

Financial

• Financial capacity: audited statements for the last three years (auditor registered with ICPAK), bank statements for last six months, and credit facility or liquid means of at least 40% of the Engineer's Estimate. D2 p.34
• Qualification score minimum of 75 out of 100 (financial capacity max 20, experience max 23, current commitments max 5, litigation max 2 and others) for tenderers who pass technical evaluation. D2 p.34

How and where to submit

• Tenders must be submitted electronically through the IFMIS Supplier Portal (www.supplier.treasury.go.ke); all tenders must go through IFMIS. D1 p.7
• Tenderers must submit the original plus two copies (number of copies stated as Two in the TDS), each marked ORIGINAL or COPY. D2 p.28
• All pages of the tender must be serially numbered 1, 2, 3 and so on. D2 p.7

What the addenda changed

• No addenda were provided in the reviewed material. Not stated P

Not covered in the documents we reviewed

• Contract value / engineer's estimate for this tender
• Tender opening date and time
• Performance security amount and form specifics (TDS states 5% of tender sum, but the reserved-tender clause is garbled)
• Full Section III and Section IV evaluation and preliminary examination text
• Lot information if any
• Confirmation of the reserved status and any AGPO group registration rules
• Pages of Bills of Quantities, contract conditions and forms not reviewed (only 28 of 210 D2 pages supplied)
• Whether an addendum has changed the closing date or tender validity

Terms explained

IFMIS

Integrated Financial Management Information System; the government e-procurement supplier portal through which this tender must be submitted.

TDS

Tender Data Sheet; tender-specific values that override the standard Instructions to Tenderers.

AGPO

Access to Government Procurement Opportunities; a reservation for youth, women and persons with disability registered businesses.

Responsive

A tender that meets all mandatory requirements and conditions of the tender documents; non-responsive tenders are rejected.

Tender Securing Declaration

A signed declaration in place of a bank guarantee, used for reserved-group tenders; if breached, the bidder may be recommended for debarment.

NCA

National Construction Authority; registration is required for contractors and is a condition of contract award.

CR12

Certificate from the Registrar of Companies listing a company's directors and shareholders.

JV

Joint venture, where two or more firms bid together and are jointly liable.

Engineer's Estimate

The procuring entity's own cost estimate for the works, used to set financial thresholds.