Proposed Supply and Delivery of One (1) New 46-Seater Isuzu Bus for Luuya Girls Secondary School

What is being bought

Supply and delivery of one new FRR 90N 46-seater Isuzu bus for Luuya Girls Secondary School in Kwanza Constituency, Kenya. The General Conditions define the bus as semi luxury, and the price must include delivery to the entity's premises. The entity may increase or decrease the quantity at award without changing unit prices.

Key facts

Closing

Tue 10 Nov 2026, 10:00 am
Tenders must be received at the address by the deadline. Current closing date and time after all addenda: 10 November 2026 at 10:00. No addenda were supplied. D2 p.9

Bid / tender security

Not stated in the documents we reviewed Not stated D2

Tender fee

Tender documents cost a non-refundable KES 1,000 (cash or bankers cheque payable to Kwanza NG-CDF), obtained in working hours. Tenderers may review the document free before buying. D2 p.4

Site visit

Not stated in the documents we reviewed Not stated D2

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2

Reserved for

Not stated in the documents we reviewed Not stated P

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Tenders will be opened in the presence of bidders or their representatives who choose to attend, at the Kwanza Deputy County Commissioner offices executive boardroom. Unverified D2 p.10

Tender validity

Stated as 120 days, but the start date differs between sections (from the closing date vs from the opening date). See conflicts. Conflicting D2 p.7

Who can apply

• Bidders must meet the mandatory minimum requirements listed in the invitation (the documents below). The invitation is open to tenderers eligible as described in the Invitation to Tender. D2 p.4
• Tenderers must not be under a declaration of ineligibility for corrupt and fraudulent practices. Standard rule D2 p.5
• All equipment supplied must have its origin in eligible source countries. Origin means where the goods are produced, which is distinct from the nationality of the tenderer. Standard rule D2 p.5

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certificate of registration or incorporation (copy). D2 p.4
• A valid single business permit. D2 p.4
• A copy of the company CR12. D2 p.4
• A copy of a valid KRA PIN registration certificate. D2 p.4
• A copy of a valid Tax Compliance Certificate for the firm. D2 p.4
• Tender document duly filled, signed and stamped. The notice also requires the form of tender in the tender document to be filled in. D2 p.4
• Verifiable evidence of similar supply done in the last 3 years, including colour pictures and copies of contracts. D2 p.4
• Document must be properly serialized (numbered pages). D2 p.4
• Copy of receipts for payment of the tender documents (the KES 1,000 fee). D1 p.2
• Valid NCA certificate (category 8 and above) is listed in the notice but not in the tender document list. See conflicts. Conflicting D1 p.1
• Recent audited accounts and bank statements for two years are listed in the notice but not in the tender document list. See conflicts. Conflicting D1 p.2

Experience, licences and financial capacity

Technical

• Bus must be a new FRR 90N 46-seater Isuzu bus. D2 p.4
• Manufacturer's literature, authority and specifications, and detailed engineering drawings and dimensions of the bus body, must be supplied with the tender. D2 p.19
• The bus must have a speed governor limiting maximum speed to 80 km/h (mandatory). D2 p.25
• The speed governor must be tamper proof (mandatory). D2 p.27
• All seats must have safety belts conforming to KEBS standard KS 06-664 of 1985 (mandatory). D2 p.27
• Body construction and all fitments must conform to CAP 403 Kenya Traffic Act (mandatory). D2 p.33
• Each vehicle must carry a warranty statement, and the minimum warranty is 12 months or 40,000 km, whichever occurs first. A specimen warranty must be submitted with the tender. D2 p.32
• Vehicle must be registered by the Registrar of Motor Vehicles (mandatory). D2 p.33
• The bus will be inspected by the Chief Mechanical and Transport Engineer during construction and before delivery. The bus must bear the institution logo and signage. D2 p.33
• Seat capacity stated as 51 adult passengers in the specification, while the title and the description say 46 seats. See conflicts. Conflicting D2 p.19
• All literature and manuals must be in English. Repair manuals and parts catalogue of 1 per vehicle are required. D2 p.33

Financial

• Prices must be net inclusive of all taxes and quoted in Kenya Shillings. Prices stay valid per the validity clause. D2 p.4
• Prices must include all costs, including taxes, insurance and delivery to the entity's premises. Standard rule D2 p.7
• Prices are fixed for the contract period and cannot be varied. Standard rule D2 p.7

How and where to submit

• Physical written tender only: complete documents must be enclosed in a plain sealed envelope marked with the tender name and number, and deposited in the tender box at the entrance of the NG-CDF Kwanza offices. D2 p.4
• Address: THE FUND ACCOUNT MANAGER, KWANZA NATIONAL GOVERNMENT CONSTITUENCY DEVELOPMENT FUND, P.O BOX 2015-30200, KITALE. D2 p.4
• The portal records written physical or hard copy submission only. P
• Prepare two copies of the tender, marked ORIGINAL TENDER and COPY OF TENDER. The original governs if they differ. Standard rule D2 p.8
• Seal the original and each copy in separate envelopes marked ORIGINAL and COPY, then place them in an outer envelope. Inner envelopes must show the tenderer name and address. Outer envelope must be marked with the tender number and DO NOT OPEN BEFORE 10 NOVEMBER 2026. Standard rule D2 p.8
• Tender must be signed by the tenderer or an authorised person. A power of attorney must accompany the tender if the signatory is not the tenderer, and all pages must be initialled. Standard rule D2 p.8
• Tenderers must page number their tender documents. Standard rule D2 p.5

Not covered in the documents we reviewed

• Contract value or budget for the bus
• Bid security amount, form and validity
• Delivery period or intended completion date for the bus
• Special Conditions of Contract (payment terms, performance security)
• Whether a site visit or pre-bid meeting is held
• Reserved group status (none listed on portal)
• Any addenda or clarifications issued after the tender was published
• Requirement level for the Confidential Business Questionnaire and Tender Form/Price Schedule
• Pages of the tender document not reviewed (31 of 53 pages), including the Price Schedule and Tender Form
• Confirmation of the 46-seat versus 51-seat specification
• Whether NCA registration and audited accounts are required, given the notice and tender document differ

Terms explained

Tender security

Money or bond a bidder posts with the tender to show it will honour the bid. Not stated in the material reviewed here.

TDS / Tender Data Sheet

The part of tender documents giving specific values for the tender, which overrides general clauses.

Responsive / substantially responsive

A tender that meets all terms and conditions without material deviation. Non-responsive tenders are rejected.

Preliminary examination

First check of whether tenders are complete, signed, have required sureties and are in order before detailed evaluation.

CR12

Company return of allotment document issued by the Registrar of Companies showing directors and shareholders in Kenya.

NCA

National Construction Authority, the body that registers contractors by category.

KRA PIN / Tax Compliance Certificate

Kenya Revenue Authority tax registration number and a certificate showing the firm is tax compliant.

Liquidated damages

Fixed deduction from the price for late delivery, stated in the General Conditions.

Confidential Business Questionnaire

Form in the tender document where the business gives its details, directors and shareholders.

Power of attorney

Written authority letting another person sign and bind the tenderer.