Proposed construction of 4no. doors pit latrine at Che…

What is being bought

Bungoma County Ministry of Health and Sanitation invites tenders for the proposed construction of 4 doors pit latrine at Chepyuk Market in Chepyuk Ward, Bungoma County, under reference 2655758-2026/2027. The contract is for works; no quantities or contract value are stated in the material reviewed.

What could disqualify you

Public officers of the procuring entity and their close relatives, and firms in which they have a substantial or controlling interest, are not eligible to tender. Standard rule D2 p.9
A tender not accompanied by a substantially responsive tender security is rejected as non-responsive. Tender security amount conflicts between sources; see bid_security. Standard rule D2 p.18
Manual (paper) submissions will not be accepted; all tenders must be submitted electronically through IFMIS. D2 p.6
Late tenders are rejected and returned unopened. D2 p.6
Tenderers who do not satisfy any preliminary examination requirement are non-responsive and their tenders are not evaluated further. Unverified
All certification must be of original stamp and signature; any editable stamp is not acceptable. D2 p.33
Only bidders scoring 70 points and above in the scoring plan are considered for further evaluation. D2 p.36
Building and civil works bidders must score at least 15 points out of 30 in detailed technical examination to be technically responsive. D2 p.37
Arithmetic errors in the bill of quantities are checked; non-compliance with the arithmetic checks leads to automatic disqualification. D2 p.38

Key facts

Closing: Thu 5 Nov 2026, 11:00 am
Not stated in the documents we reviewed Not stated
Bid / tender security: Not stated in the documents we reviewed Not stated
Tender fee: Not stated in the documents we reviewed Not stated
Site visit: Not stated in the documents we reviewed Not stated
Pre-bid meeting: Not stated in the documents we reviewed Not stated
Reserved for: Not stated in the documents we reviewed Not stated
Contract value: Not stated in the documents we reviewed Not stated
Tender opening: Not stated in the documents we reviewed Not stated
Tender validity: Not stated in the documents we reviewed Not stated

Who can apply

Tendering is open to all eligible bidders under open national tender. The notice and TDS list reservation as OPEN, but the D1 notice and portal list YOUTH; see conflicts. Conflicting D2 p.6
A Tenderer may be a private firm, state-owned enterprise, individual, or joint venture (JV). Each JV member may not also tender individually for the same tender. Maximum number of JV members is N/A in the TDS. Standard rule D2 p.9
A Kenyan tenderer must provide a valid tax compliance certificate or tax exemption certificate issued by the Kenya Revenue Authority to be eligible. Standard rule D2 p.11

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Certified copy of company certificate of incorporation or registration. D2 p.33
Valid tax compliance certificate issued by Kenya Revenue Authority. D2 p.33
Valid single business permit from any county government. D2 p.33
Duly filled, signed and stamped Form of Tender in the prescribed format. D2 p.33
Duly filled, signed and stamped Self-Declaration Form SD1 (non-debarment). D2 p.33
Duly filled, signed and stamped Self-Declaration Form SD2 (anti-corruption pledge). D2 p.33
Certificate of Independent Tender Determination, completed and signed, annexed to the Form of Tender. Standard rule D2 p.9
Written power of attorney authorising the person signing the tender. D2 p.30
All pages of the tender must be stamped and serialized/paged. D2 p.33

Required only in some situations

Certified copy of CR12 for limited companies, dated within 12 months. D2 p.33
Certified copies of IDs or passports of directors as shown on the CR12. D2 p.33
Valid AGPO certificate for the youth category, required where bidding in the youth category. D2 p.33

Experience, licences and financial capacity

Technical

Contractor must be registered with the National Construction Authority (NCA) in the relevant trade, category NCA 8 and above, for building works. D2 p.33
Certified renewed copy of annual NCA practising licence. D2 p.33
Under ITT 3.12, NCA registration is not required to tender but is a condition of contract award and signature. Standard rule D2 p.11
Scored items include at least 2 degree or diploma key personnel in relevant engineering, contracts completed in last 5 years, on-going projects, equipment and transport, and a works programme with cash flow (scored, not pass/fail). D2 p.35

Financial

Audited financial reports for last three years, bank details, and evidence of financial resources are scored; turnover is scored relative to the project cost, which is not stated in the material. D2 p.36

How and where to submit

Tenders must be submitted electronically through IFMIS. Sealed sealed-envelope rules apply to the electronic upload per ITT 21. D2 p.30
Original tender plus copies: number of copies is blank in the TDS, so confirm with the procuring entity. Not stated D2 p.30
Portal shows electronic submission only. P

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Reservation (who may bid): Portal and D1 notice list reservation as YOUTH for this tender, while the TDS ITT 33.4 lists OPEN and the invitation says tendering is open to all eligible bidders. Ask the procuring entity whether youth-only bidding applies. (P; D1 p.2; D2 p.31; D2 p.6)
Bid security amount: D1 notice shows N/A for this tender's bid security, while TDS ITT 19.1 states Kshs 9,700.00 bank or insurance guarantee. Confirm the amount with the procuring entity before bidding. (D1 p.2; D2 p.30)
Submission method: Invitation says tenders are delivered to a physical tender box at the Governor's office; TDS and portal say electronic through IFMIS only. (D2 p.6; D2 p.7; D2 p.30; P)

Not covered in the documents we reviewed

Contract value / estimated cost of the works
Number of copies required (TDS ITT 20.1 blank)
Any addenda (A1, A2 etc.) and their changes
Bill of quantities, specifications and drawings (Sections V-VII)
Tender security form details and validity period
Pages of the tender document beyond the 31 reviewed
Site visit and pre-tender meeting status (TDS shows N/A but full schedule not reviewed)
Confirmation of current closing date after any addenda

Terms explained

Tender security: Guarantee or declaration submitted with a bid to show seriousness; if missing, the bid is rejected.
TDS: Tender Data Sheet: the section listing tender-specific values, overriding general instructions.
AGPO: Access to Government Procurement Opportunities; reserved groups of youth, women and persons with disability.
NCA: National Construction Authority, which registers contractors for building works and assigns categories.
Responsive / non-responsive: A tender that meets all mandatory requirements is responsive; one that fails is rejected without full evaluation.
IFMIS: Integrated Financial Management Information System, the electronic platform used for submitting tenders here.
Addendum: A written amendment to the tender documents that overrides earlier terms.

Proposed construction of 4no. doors pit latrine at Chepyuk Market, Chepyuk Ward, Bungoma County (2655758-2026/2027)