Construction of Kapkeke Maternity Wing at Kapkeke Dispensary, Bungoma County (Tender 2654114-2026/2027)

What is being bought

Construction works for a maternity wing at Kapkeke Dispensary in Kapkateny Ward, Bungoma County, procured by the Bungoma County Ministry of Health and Sanitation under open tender 2654114-2026/2027. Quantities and drawings are in Sections V to VII, which were not in the material reviewed.

Key facts

Closing

Thu 5 Nov 2026, 11:00 am
Closing deadline for electronic submission is 5 November 2026 at 11:00 am local time. No addenda were provided, so this is the current deadline. The portal record gives the same date and time. D2 p.30

Bid / tender security

Tender security of Kshs 52,000.00 (fifty-two thousand shillings only). Form: bank or insurance guarantee from a commercial bank recognized by the Central Bank of Kenya, or an insurance company approved by PPRA. Validity: 30 days beyond the tender validity period (standard clause). D2 p.30

Tender fee

No fee is stated. Tender documents obtained electronically are free of charge. D2 p.6

Site visit

Not stated in the documents we reviewed Not stated D2 p.29

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.29

Reserved for

Conflict: the Notice (D1) lists this tender as reserved to CITIZEN with bid security Kshs 52,000. The TDS (ITT 33.4) says OPEN and the portal lists no reserved group. Ask the procuring entity which applies before bidding. Conflicting D2 p.31

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Public opening of tenders immediately after the deadline at the Boardroom, Masinde Muliro Stadium, 1st Floor, Kanduyi, Bungoma. Bidders' representatives may attend. D2 p.30

Tender validity

Tender validity period is 120 days from the tender deadline. D2 p.29

Who can apply

• Open to all eligible bidders. The tender is not reserved to any group in the invitation. Eligible tenderers may be a private firm, a state-owned enterprise, an individual, or a joint venture (JV). D2 p.6
• Public officers of the procuring entity, their spouses, children, parents, brothers or sisters, their business associates, and firms in which they have a substantial or controlling interest cannot tender or be awarded the contract. Standard rule D2 p.10

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of the company certificate of incorporation or registration. D2 p.33
• Valid tax compliance certificate issued by the Kenya Revenue Authority (KRA). D2 p.33
• Valid single business permit from any county government. D2 p.33
• National Construction Authority (NCA) registration in the relevant trade at category NCA 8 or above, as listed in the preliminary examination. Conflicting D2 p.33
• Certified renewed copy of the annual NCA practising licence. D2 p.33
• Form of Tender, duly filled, signed and stamped in the prescribed format. D2 p.33
• Self-Declaration Form SD1 (non-debarment under the Public Procurement and Asset Disposal Act), duly filled, signed and stamped. D2 p.33
• Self-Declaration Form SD2 (anti-corruption pledge), duly filled, signed and stamped. D2 p.33
• Bid security of Kshs 52,000 from a reputable bank or insurance company approved by PPRA (see bid_security item). D2 p.33
• Written power of attorney authorizing the person who signs the tender to act for the tenderer. D2 p.30
• Certificate of Independent Tender Determination, completed and signed, annexed to the Form of Tender (anti-collusion). Standard rule D2 p.9
• Form of Tender and Schedules, including the priced bill of quantities, must be completed without any alterations to the text. All pages must be serialized. Standard rule D2 p.14

Required only in some situations

• Certified copy of CR12 for limited companies, dated within 12 months. Applies only to limited companies. D2 p.33
• Certified copies of IDs or passports for the directors shown on the CR12. Applies to companies with directors. D2 p.33
• Joint venture agreement, or a signed letter of intent with a copy of the proposed JV agreement. Applies only if bidding as a joint venture. Standard rule D2 p.14

Experience, licences and financial capacity

Technical

• Technical schedule and manufacturer brochures are needed where proposed equipment differs from the models specified. Applies only if proposing alternative equipment. D2 p.37
• Key personnel: at least two degree or diploma holders in the relevant engineering field, scored by years of relevant experience (up to 8 points). Certificate holders in the same field are also scored (up to 8 points). D2 p.34
• Completed similar projects in the last five years (up to five projects) and on-going similar projects (up to two projects), with evidence attached. Scored by similarity and value. D2 p.35
• Schedule of contractor equipment and transport with proof of ownership. Scores 8 points for a vehicle; 0 if none. D2 p.35
• Confidential Business Questionnaire form: completely filled scores 5, partly filled 3, not filled 0. D2 p.34
• Sworn affidavit on litigation history for the last six months. Scores 4 if filled, 0 if not. D2 p.36
• Works programme superimposed with a cash flow forecast. Scores 7 if provided, 0 if not. D2 p.36

Financial

• Audited financial reports for the last three years are scored. Annual turnover of at least five times the project cost scores highest (10); below project cost scores 2. D2 p.35
• Evidence of financial resources (cash, credit lines, overdraft) is scored: resources at or above project cost score 4; below cost score 3; none indicated scores 0. D2 p.35
• Names, addresses and telephone numbers of banks are scored at 3 points if provided. D2 p.35
• Financial evaluation: the financial score carries 30% and the technical score 70%. Financial score equals 30 times the lowest responsive price divided by the bid price. D2 p.39
• The bidder shall include a 0.03% Public Procurement Capacity building levy in the tender sum. Discounts are treated as an arithmetic error under the financial preliminary examination. D2 p.29

How and where to submit

• Tenders must be submitted electronically through IFMIS (the IFMIS supplier portal, reached via tenders.go.ke or treasury supplier portal). Manual submission is not accepted. D2 p.30
• Notice says all tenders must be submitted through the IFMIS platform and manual submission will not be accepted. Bidders with IFMIS access problems should contact the IFMIS help desk at the treasury or Supply Chain Management office in Bungoma. Unverified D1 p.5
• The tender submission address given in the TDS is Chief Officer, Ministry of Health and Sanitation, Masinde Muliro Stadium, 1st Floor, Kanduyi, Bungoma, P.O. Box 437 Bungoma. The invitation also names a physical tender box at the Governor's office premises, which conflicts with electronic-only submission. Conflicting D2 p.30
• Number of copies: the TDS leaves the number of copies blank. The tender must have one original marked ORIGINAL; copies must be marked COPY in the number specified in the TDS. Confirm the number with the procuring entity. Unverified D2 p.19
• Electronic submission procedures are marked N/A in the TDS. Confirm upload steps with the IFMIS help desk. Not stated D2 p.30

Lots and categories

• Lot 1: The tender is a single contract. The TDS lot list is blank and the invitation says multiple lots are not applicable. D2 p.6

Not covered in the documents we reviewed

• No addenda were provided, so no changes to dates or requirements can be confirmed.
• Contract value is not stated in the material reviewed.
• Number of copies required (TDS ITT 20.1 is blank).
• Performance security amount and terms (only a levy is mentioned in the TDS).
• Sections V to VII (bills of quantities, specifications, drawings) and the General and Special Conditions of Contract were not provided.
• Electronic submission procedures are marked N/A in the TDS.
• Contact officer for clarifications (ITT 9.1) is marked N/A.
• Only 34 of 195 pages of D2 were reviewed; standard forms and most of Section IV were skipped.
• How the 0.03% levy is to be added to the tender sum is not explained.
• Whether the reservation to citizens in the Notice applies.

Terms explained

TDS

Tender Data Sheet: the tender-specific values (amounts, dates, forms) that override the general Instructions to Tenderers.

ITT

Instructions to Tenderers: the standard rules in the tender document.

Tender security (bid security)

Money or guarantee submitted with the tender to guarantee it. It is forfeited if a bidder withdraws or fails to sign the contract.

Responsive / non-responsive

A responsive tender meets all mandatory conditions. A non-responsive tender is rejected without further evaluation.

IFMIS

Integrated Financial Management Information System: the government platform on which electronic tenders are submitted.

PPRA

Public Procurement Regulatory Authority, which approves insurers and regulates procurement complaints.

NCA

National Construction Authority: registers contractors for construction works by category.

CR12

Kenyan company return showing a company's directors and shareholders.

SD1 / SD2

Self-declaration forms: SD1 confirms the bidder is not debarred from public procurement; SD2 is an anti-corruption pledge.

JV

Joint venture: several firms bidding together, all jointly and severally liable.

Power of attorney

Written authority allowing the named person to sign and bind the tenderer.

Tender validity

The period during which the tender must remain open for acceptance, set at 120 days here.

Stage 1 / Stage 2 / Stage 3

Preliminary responsiveness check, technical scoring, and financial scoring used to rank tenders.

Serialized pages

Every page of the tender must be numbered in sequence.