Proposed opening/maintenance of Bande-Olasi-Apilo road, Migori County (CGM/RDS&T/64/2026-2027), reserved for PWD

What is being bought

Migori County Government invites tenders for the proposed opening and maintenance of the Bande-Olasi-Apilo road under tender CGM/RDS&T/64/2026-2027, an open national works tender reserved for persons with disability (PWD) businesses according to the portal and tender notice. The contract period is stated as 6 months. Quantities and exact road length are not stated in the material reviewed.

Key facts

Closing

Wed 11 Nov 2026, 10:00 am
Tenders must be received on or before 11 November 2026 at 10:00 (local time), through the IFMIS supplier portal. P

Bid / tender security

The TDS states a tender security of a specified amount shall not be required, but the Section IV checklist and the invitation require a Tender Securing Declaration for PWD tenders. Status conflict; ask the procuring entity. Conflicting D2 p.29

Tender fee

The tender document may be downloaded free of charge from the PPIP portal or the IFMIS supplier portal using the IFMIS negotiation number, or from the county website. D2 p.7

Site visit

Obrigatório
Pre-tender site visit at BANDE, 9.00 AM, is described as mandatory in the invitation. The tender notice lists a pre-site visit date of 29/10/2026 for this tender. The invitation says the date is as indicated, so confirm the date with the entity. Unverified D1 p.6

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.7

Reserved for

Not stated in the documents we reviewed Not stated

Contract value

Not stated in the documents we reviewed Not stated D2 p.7

Tender opening

Not stated in the documents we reviewed Not stated D2 p.29

Tender validity

Tender validity is 140 days from the opening date according to the TDS, but the invitation says 120 days from the tender opening. Status conflict. Conflicting D2 p.28

Who can apply

• Tender is reserved for PWD-owned businesses: the portal lists the reserved group as pwd and the notice lists this tender under PWD. Under the standard clause, only businesses in the specified group that are appropriately registered may tender. P
• Standard rule for reserved tenders: the invitation must say that only businesses or firms belonging to the specified group are eligible to tender. Standard rule D2 p.23
• Tendering is conducted under an open competitive method (National) using a standardized tender document, and is open to all qualified and interested tenderers. D2 p.7
• Eligibility rules: the tenderer must be eligible under ITT 3; a tenderer that is debarred from public procurement cannot tender; a tenderer may not submit more than one tender for the same contract, either alone or as a joint venture member. Unverified D2 p.11

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified Certificate of Incorporation from the Registrar of Companies. D2 p.35
• Current certified CR12 certificate dated from the date of the advertisement, with identification documents of directors and all individuals listed on the CR12. D2 p.35
• Valid certified AGPO registration certificate with National Treasury in the relevant group (for PWD, evidence of director registration with the National Council of Persons with Disability, which will be verified). D2 p.35
• Valid certified current single business permit. D2 p.35
• Valid tax compliance certificate or tax exemption certificate for the company and directors. D2 p.35
• Dully filled Tender Securing Declaration Form for Youth, Women and PWD tenders, in the format issued in this tender. Status conflict because the TDS says a tender security declaration is not required (see conflicts). Conflicting D2 p.35
• Written power of attorney authorising the signatory of the bid, executed before a Commissioner for Oaths. D2 p.35
• Declaration of conflicts of interest and a sworn affidavit specific to this tender executed before a Commissioner for Oaths. D2 p.35
• Filled, signed and stamped Form of Tender, Confidential Business Questionnaire, and priced Bills of Quantities (all rates and amounts filled, no alterations or unexplained corrections). D2 p.35

Experience, licences and financial capacity

Technical

• Valid NCA registration certificate and practising licence in the required category (Category 1 Roads/Bridges per the evaluation). Registration is not a condition for tendering but must be in place before contract award and signature. D2 p.28
• Site staff minimum levels (site agent with diploma in civil engineering, site surveyor with diploma, senior foreman) apply; the exact experience years are garbled in the material and must be checked in the full Section IV. Unverified D2 p.43
• Attach the pre-tender site visit certificate and sign the site visit acknowledgement form. D2 p.47
• Maximum subcontracting permitted is 40% of the total contract amount; tenderers planning to subcontract more than 10% of the volume must specify the activities and subcontractors. Unverified D2 p.30

Financial

• Similar contract experience: at least one contract of similar nature, of minimum value KSHs 5 million, executed within Kenya, EAC or abroad, satisfactorily and substantially completed as prime contractor, JV member or subcontractor. D2 p.34
• Financial capacity: liquid and unencumbered financial means of at least 40% of the Engineer's Estimate are required (wording partly garbled; confirm in full Section IV). Unverified D2 p.34
• Average minimum annual construction turnover is stated, but the figure is garbled in the material (appears to refer to 50 million); confirm the exact amount in full Section IV. Unverified D2 p.34
• Performance security in the form of an unconditional bank guarantee or insurance, 5% of the tender sum, for reserved tenders as instructed; required for contracts above KSh 5 million. D2 p.30

How and where to submit

• Submit electronically through the IFMIS Supplier Portal (www.supplier.treasury.go.ke) using the tender's IFMIS negotiation number. All tenders must be submitted through the IFMIS platform. D1 p.7
• The TDS says the number of copies is two, in addition to the original. This conflicts with the electronic-only submission instruction (see conflicts). Conflicting D2 p.29
• Serialize all pages and attachments numerically (1, 2, 3...) in the order submitted. Standard rule D2 p.7

Not covered in the documents we reviewed

• No addenda (A1, A2...) were provided, so any later changes to dates, requirements or submission rules are unknown.
• Tender opening date and time are not stated in the material reviewed.
• Contract value / engineer's estimate is not stated.
• Full Section IV evaluation criteria and the exact site staff experience years are garbled or not in the reviewed pages.
• Quantities, road length and detailed specifications (Section VI) are not in the reviewed pages.
• Section III TDS items beyond the pages reviewed (e.g. ITT 39, 48 details and the bid evaluation method).
• Bid tender forms, Bills of Quantities and Confidential Business Questionnaire forms were not reviewed.
• Confirmation of the pre-tender site visit date (the invitation says 'as indicated').

Terms explained

TDS

Tender Data Sheet: the section of the tender document that gives the specific values for this tender and overrides the standard Instructions to Tenderers where they conflict.

ITT

Instructions to Tenderers: the standard rules in the tender document for preparing and submitting bids.

IFMIS

Integrated Financial Management Information System, the government electronic system through which this tender must be submitted.

AGPO

Access to Government Procurement Opportunities: a scheme reserving some tenders for youth, women and persons with disability; registration with National Treasury is needed.

PWD

Persons living with disability; this tender is reserved for businesses in this group.

Tender Securing Declaration

A signed declaration, instead of a bank guarantee, that the bidder will keep its tender open and accept the contract; breach can lead to debarment.

Responsive

A tender that meets all the mandatory requirements in the documents; a non-responsive tender is rejected and not evaluated further.

CR12

Company return of shareholders and directors issued by the Registrar of Companies.

NCA

National Construction Authority: contractors must be registered in the relevant category for construction work in Kenya.

BOQ

Bills of Quantities: the priced list of works items that the bidder must complete with rates and amounts.

Performance security

A bank guarantee or insurance paid after award, usually a percentage of the contract sum, to secure contract performance.

Tender validity

The period during which the bidder must keep its bid open and cannot withdraw it.