Proposed opening/maintenance of Karamu-Ngisiru road, M…

What is being bought

Migori County Government invites tenders for the proposed opening and maintenance of Karamu-Ngisiru road under reference CGM/RDS&T/52/2026-2027. The tender is listed as an open tender reserved for persons living with disability (PWD). Quantities and length are not stated in the material reviewed.

What could disqualify you

Any tender not accompanied by a substantially responsive tender security or tender-securing declaration is rejected as non-responsive. Unverified D2 p.18
A tender received after the deadline is declared late, rejected and returned unopened. Unverified D2 p.20
A tenderer found to be involved in corrupt, coercive, obstructive or fraudulent practice is automatically disqualified. Unverified D2 p.11
A tenderer may not participate in more than one tender (alone or as a JV member); doing so results in disqualification of all tenders it is involved in. Unverified D2 p.11
Failing to submit information required for eligibility, or submitting incomplete or out-of-date information, leads to rejection. Unverified D2 p.17
Alteration of the Tender Securing Declaration Form format leads to disqualification (preliminary examination item 6). Unverified D2 p.35
Unsigned or unstamped tendering forms fail preliminary examination: all tendering forms and schedules must be dully filled, signed and stamped with the company seal or rubber stamp. Unverified D2 p.35
A tenderer that fails to disclose a history of non-performance of contracts is disqualified; a history of non-performance earns zero marks. Unverified D2 p.39

Key facts

Closing: Wed 11 Nov 2026, 10:00 am
Tenders must be received by 11 November 2026 at 10:00 (10am) via the IFMIS supplier portal. The portal closing date matches. D1 p.7
Bid / tender security: Conflicting sources: the TDS says no tender security amount is required and no tender-securing declaration form is required, but the invitation and the criteria require a Tender Securing Declaration form for reserved PWD tenders. Confirm with the procuring entity before submission. Conflicting D2 p.7
Tender fee: No tender fee stated. The tender document may be downloaded free of charge from the IFMIS or PPIP portal. Unverified D2 p.7
Site visit: Obligatoire
Mandatory pre-tender site visit at KARAMU at 8.00 AM on 30/10/2026 (date from notice). Each bidder must send one representative with a company letter authorising them, a diploma in civil engineering (or equivalent), and a registration certificate with EBK subscription proof. Originals and certified copies must be brought (see conflicts about non-attendance). Unverified D2 p.7
Pre-bid meeting: Not stated in the documents we reviewed Not stated D2 p.14
Reserved for: Reserved for PWD (persons living with disability) per the portal and the tender notice. P
Contract value: Not stated in the documents we reviewed Not stated D2 p.7
Tender opening: Not stated in the documents we reviewed Not stated D2 p.29
Tender validity: Conflicting validity period: the invitation says 120 days from tender opening; the TDS says 140 days from the specified opening date. Confirm which applies. Conflicting D2 p.7

Who can apply

Open competitive tender (national). The invitation says the tender is open to all qualified and interested tenderers, but the notice and portal list this tender as reserved for PWD, so only PWD-registered businesses may apply (see conflicts). Conflicting D2 p.7
Tender is listed under the reserved group PWD (persons living with disability). D1 p.5

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Required only in some situations

Duly filled Tender Securing Declaration Form, in the format issued in this tender and validly executed (applies to reserved bidders Y, W and PWD). Unverified D2 p.35

Experience, licences and financial capacity

Technical

Site agent: diploma in civil engineering (or equivalent) with at least 6 years' experience as a site agent (see conflicts for different experience figures). Unverified D2 p.34
Key staff: CVs must be in the provided format and signed; practising licences (for engineers) and academic certificates are mandatory. Site surveyor needs a diploma in survey with 5 years general and 3 years specific experience. Unverified D2 p.43
Key equipment: bidders must show proof of ownership by logbooks, or for hired equipment an active lease agreement that can be used for the project. Unverified D2 p.43
Evaluation: tenders passing technical evaluation are scored; minimum qualification score is 75 out of 100 (financial capacity max 20, experience max 23, current commitments max 5, litigation max 2). Unverified D2 p.47

Financial

Audited financial statements for the last three years, with auditor registered with ICPAK and a valid practising licence, initialled and stamped by the auditor and one director. Unverified D2 p.48
Minimum average annual construction turnover is stated in the criteria, but the figure in the material is unclear (appears to read 50 million); confirm the exact amount with the procuring entity. Unverified D2 p.34
Liquid assets, unencumbered real assets, lines of credit and other financial means must be at least 40% of the Engineer's Estimate, sufficient to meet cash flow for the construction. Unverified D2 p.34
Experience: at least one similar contract of minimum value KSh 5 million, executed in Kenya, the East African Community or abroad in the last three years, satisfactorily and substantially completed as prime contractor, JV member or subcontractor. Unverified D2 p.34
Performance security: unconditional bank guarantee or insurance of 5% of the tender sum; for contracts above KSh 5 million the performance security applies as stated in the TDS. Unverified D2 p.30

How and where to submit

Tenders must be submitted electronically through the IFMIS Supplier Portal (www.supplier.treasury.go.ke). All tenders must be submitted through the IFMIS platform. D1 p.7
TDS: tenders shall be submitted electronically following the electronic submission procedures in the TDS. Tenderers must also be ready to submit the number of copies stated in the TDS (two copies plus original); how this applies to electronic submission is not stated. Unverified D2 p.29

Lots and categories

No lots stated for this tender reference; the tender is a single contract. Not stated D1 p.5

What the addenda changed

No addenda were included in the material reviewed. Not stated P

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Tender security for reserved PWD tender: TDS ITT19.1 says a tender security amount is not required and a Tender-Securing Declaration form is not required. The invitation (item 8) and evaluation item 6 require a Tender Securing Declaration form for reserved Y, W and PWD tenders. (D2 p.29 (TDS ITT19.1); D2 p.7 (invitation item 8); D2 p.35 (criteria item 6))
Tender validity period: Invitation says tender is valid for 120 days from opening; TDS ITT18.1 says 140 days from the specified date of opening. (D2 p.7 (invitation item 7); D2 p.28 (TDS ITT18.1))
Site visit attendance: Invitation calls the pre-tender site visit mandatory; ITT 7.4 says non-attendance at the pre-arranged site visit will not be a cause for disqualification. (D2 p.7 (invitation item 5); D2 p.14 (ITT 7.4))
Who may apply (reservation): Invitation item 2 says the tender is open to all qualified tenderers, but the notice and portal list it as reserved for PWD. (D2 p.7 (invitation items 2 and 8); D1 p.5 (PWD); P (reserved groups: pwd))
Site agent experience requirement: Evaluation text requires a diploma in civil engineering and at least 6 years' experience as site agent; the key personnel form requires 10 years general and 8 years specific experience. (D2 p.34 (site agent 6 years); D2 p.43 (site agent 10 yrs general, 8 yrs specific))

Not covered in the documents we reviewed

Contract value (estimated cost) for this tender
Exact opening date and time
Full tender-specific pre-bid meeting details, if any
Any addenda issued after the invitation
Exact minimum average annual turnover figure
Whether two paper copies are required given electronic submission
Full Form of Tender, Bills of Quantities and other tendering forms (D2 pages 1-6, 8-9 and most of sections not provided)
IFMIS negotiation number
Contract period confirmation (6 months stated in blanks)
Performance security percentage details in the Data Sheet beyond the 5% line

Terms explained

AGPO: Access to Government Procurement Opportunities: a national scheme reserving some tenders for youth, women and persons living with disability, requiring registration with National Treasury.
PWD: Persons living with disability; this tender is reserved for PWD-registered businesses.
TDS: Tender Data Sheet: the tender-specific section that changes the standard Instructions to Tenderers.
Tender security / Tender-Securing Declaration: A bid guarantee (bank guarantee or insurance) or a signed declaration that promises not to withdraw the tender; a missing or non-compliant one leads to rejection.
Performance security: A guarantee, here 5% of the tender sum, the winning contractor provides before signing the contract.
Responsive: A tender that meets all mandatory requirements of the tender documents; non-responsive tenders are rejected.
IFMIS: Integrated Financial Management Information System; the government e-procurement platform used for submission.
NCA: National Construction Authority, which registers contractors by category; Category 1 covers roads and bridges here.
CR12: Company return form from the Registrar of Companies listing directors and shareholders.
JV: Joint venture: a group of firms bidding together, jointly and severally liable.
Bills of Quantities (BOQ): Priced schedule of work items that must be filled, signed and stamped.
Preliminary examination: Initial pass/fail checks on mandatory documents before technical and financial evaluation.

Proposed opening/maintenance of Karamu-Ngisiru road, Migori County (CGM/RDS&T/52/2026-2027, reserved for PWD)