Proposed opening/maintenance of Ngisiru-Nyanchabo road, Migori County (CGM/RDS&T/58/2026-2027, PWD reserved)

What is being bought

Migori County Government invites tenders for the proposed opening and maintenance of the Ngisiru-Nyanchabo road under tender CGM/RDS&T/58/2026-2027, a Works contract. The portal and tender notice list this tender as reserved for persons living with disability (PWD). The contract period appears as 6 months in the invitation, but the text is incomplete in the material.

Key facts

Closing

Wed 11 Nov 2026, 10:00 am
Complete tender documents must be submitted through the IFMIS Supplier Portal so as to be received on or before the closing date and time. This is the current closing time; no addenda were provided. D1 p.7

Bid / tender security

TDS states that a tender security amount is not required and that a Tender-Securing Declaration Form is not required; the evaluation criteria and ITT 8 require a Tender-Securing Declaration Form for PWD-reserved tenders. Ask the procuring entity. Conflicting D2 p.29

Tender fee

Not stated in the documents we reviewed Not stated D2 p.7

Site visit

Obligatoire
Mandatory pre-tender site visit at NGISIRU, 8.00 AM. Every bidder must be represented by one person with an authorisation letter, a diploma in civil engineering (verified on site) who is a listed key person, and original ID plus certified copies. The tender notice gives the pre-site visit date as 30/10/2026. Note conflict: ITT 7.4 says non-attendance is not a cause for disqualification. Conflicting D2 p.7

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.29

Reserved for

Reserved for PWD (persons living with disability) groups. P

Contract value

Not stated in the documents we reviewed Not stated

Tender opening

Not stated in the documents we reviewed Not stated D2 p.29

Tender validity

TDS states tender validity of 140 days from the specified date of opening, but the invitation states 120 days from the date of tender opening. Ask the procuring entity which applies. Conflicting D2 p.28

Who can apply

• This tender is reserved for the PWD group: only businesses or firms belonging to persons living with disability, registered as such under AGPO, are eligible to tender. P
• Bidder must be a Kenyan tenderer with valid National Construction Authority (NCA) registration and practicing licence in Category 1 Roads/Bridges, as confirmed at post-qualification. D2 p.49
• A joint venture (JV) is allowed with a maximum of two members. D2 p.28
• A tenderer that has been debarred from participating in public procurement is ineligible to tender or be awarded a contract. Standard rule D2 p.11

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified Certificate of Incorporation by the Registrar of Companies. D2 p.35
• Current certified CR12 certificate (obtained as from the date of the advertisement) with ID documents of directors and all individuals listed on the CR12; corporate directors need their own CR12 and ID documents. D2 p.35
• Valid certificate of registration with National Treasury for AGPO in the relevant group (for PWD, evidence of director registration with the National Council of Persons Living with Disability, which will be verified). D2 p.35
• Valid certified current single business permit. D2 p.35
• Valid tax compliance certificate or tax exemption certificate for the company and its directors. D2 p.35
• Written power of attorney authorising the signatory of the bid, executed by a Commissioner for Oaths. D2 p.35
• Sworn affidavit declaring conflicts of interest specific to this tender, executed before a Commissioner for Oaths. D2 p.35
• Dully filled, signed and stamped Form of Tender, Confidential Business Questionnaire, all tendering forms and schedules, and a dully priced Bill of Quantities. D2 p.35
• Attach the pre-tender site visit certificate and site visit acknowledgement form. D2 p.47
• Bidders must sequentially serialise all pages of the tender, numbered from 1, and initial all pages where entries have been made. Standard rule D2 p.38

Required only in some situations

• Dully filled Tender Securing Declaration Form for Y, W and PWD groups, in the prescribed format and validly executed. This conflicts with the TDS, which says the declaration form is not required. Conflicting D2 p.35

Experience, licences and financial capacity

Technical

• Site agent: Diploma in Civil Engineering or equivalent with valid licence, minimum 10 years general experience and 8 years specific experience. D2 p.43
• Site surveyor: Diploma in Civil Engineering or equivalent, minimum 5 years general experience and 3 years specific experience. D2 p.43
• Contractor's key equipment must be owned (logbooks as proof of ownership); bidders planning to hire must provide an active lease agreement in place. D2 p.43
• At least one contract of similar nature, of minimum value KSh 5 million, satisfactorily and substantially completed as prime contractor, JV member or sub-contractor in the last three years. D2 p.34
• Minimum qualification score of 75 out of a maximum total of 100 for tenders to pass the technical evaluation. D2 p.49

Financial

• Liquid financial means (unencumbered assets, lines of credit and other financial means, independent of advance payments) of at least 40% of the Engineer's Estimate. D2 p.34
• Appears to require average minimum annual construction turnover of KSh 50 million; the text is garbled in the material, so confirm the exact figure with the procuring entity. Unverified D2 p.34
• Audited financial statements for the last three years, stamped by a practicing auditor registered with ICPAK where required, with all pages initialled. D2 p.50
• Prices must be inclusive of all taxes and service delivery costs, expressed in Kenya shillings, and remain valid as stated in the invitation. D2 p.7
• After award the successful tenderer must provide an unconditional bank guarantee or insurance performance security of 5% of the tender sum. D2 p.30

Not covered in the documents we reviewed

• Contract value / engineer's estimate and the performance security amount in shillings
• Exact contract period (invitation text shows a blank before 6 months)
• Tender opening date and time
• Any addenda (A1, A2 etc.) and changes to the closing date or requirements
• Bills of Quantities, technical specifications, drawings and Part 2 Works requirements
• Section IV tendering forms and the full evaluation/qualification criteria (only parts were provided)
• Confirmation of which validity period applies (120 or 140 days)
• Confirmation of whether a Tender-Securing Declaration Form is required for this PWD tender
• Engineer's estimate for the 40% liquid assets and KSh 50 million turnover checks, which is garbled in the material
• Pre-tender site visit certificate form and sign-up details beyond the invitation

Terms explained

AGPO

Access to Government Procurement Opportunities, a programme reserving a share of public tenders for youth, women and persons with disability registered businesses.

PWD

Persons living with disability; this tender is reserved for businesses in that group.

TDS

Tender Data Sheet, the tender-specific section that overrides the general Instructions to Tenderers.

ITT

Instructions to Tenderers, the standard rules in the tender document.

IFMIS

Integrated Financial Management Information System, the government e-procurement supplier portal through which tenders must be submitted.

Tender security / Tender-Securing Declaration

Money or guarantee, or a signed declaration, submitted with the tender to show commitment; forfeiture applies if a bidder withdraws or refuses to sign.

Performance security

Guarantee provided by the winning contractor after award, here 5% of the tender sum.

NCA

National Construction Authority, which registers contractors by category.

JV

Joint venture, where two or more firms tender together with joint liability.

Responsive

A tender that meets all mandatory requirements; non-responsive tenders are rejected.

Engineer's Estimate

The procuring entity's internal cost estimate of the works, used as a yardstick for financial requirements.

CR12

Company return of directors and shareholders issued by the Registrar of Companies.