Migori County: Opening/maintenance of Wangirabose Primary Junction - Okehoro - Minyere - Sumwa - Omariba roads (CGM/RDS&T/21/2026-2027)

What is being bought

Works for the proposed opening and maintenance of Wangirabose Primary Junction - Okehoro - Minyere - Sumwa - Omariba - Nyabuti - Omatongo - Nyamotambe - Kurunyeregiririani roads, Migori County. The portal lists this tender as reserved for women. Quantities and scope are in the bill of quantities, which was not reviewed.

Key facts

Closing

Wed 11 Nov 2026, 10:00 am
Tenders must be submitted through the IFMIS Supplier Portal on or before 11 November 2026 at 10am. Portal record shows the same date and time. Unverified D1 p.7

Bid / tender security

TDS ITT 19.1 says a Tender Security of the amount KShs shall NOT be required, and a Tender-Securing Declaration Form shall NOT be required. The TDS also requires a Tender-Securing Declaration only for reserved groups in the qualification criteria, which conflicts. The TDS form of tender refers to a tender-securing declaration for reserved groups. Conflicting D2 p.29

Tender fee

Tender documents may be downloaded free of charge from the Public Procurement Information Portal (www.tenders.go.ke) and/or IFMIS Supplier Portal, or the County website (www.migori.go.ke) using the unique IFMIS negotiation number. Unverified D2 p.7

Site visit

Obrigatório
Mandatory pre-tender site visit at WANGIRABOSE, 10.00 AM. The date is 'As indicated' in the invitation, but the advertisement lists 29/10/2026 for this tender's pre-site visit date. Bidder must attend with the required representative (diploma in civil engineering, listed as key personnel, with original letter of authority and certified documents). Conflicting D2 p.7

Pre-bid meeting

Obrigatório
Pre-tender site visit is mandatory per Invitation to Tender point 5. Venue given as WANGIRABOSE, time 10.00 AM. The date is stated as 'As indicated', which is not clear from the reviewed pages. The notice lists a pre-site visit date of 29/10/2026 for item 18 in the advertisement. Attendance is treated as mandatory per the invitation wording. Conflicting D2 p.7

Reserved for

Portal record lists reserved group as women. Tender notice lists this tender (item 18) under WOMEN. The Invitation to Tender says the tender is reservable for Y, W and PWD groups and bidders in the reserved group must submit a Tender Securing Declaration Form. Whether the reservation applies needs confirmation from the procuring entity. Conflicting P

Contract value

Not stated in the documents we reviewed Not stated D2 p.7

Tender opening

Not stated in the documents we reviewed Not stated D2 p.29

Tender validity

Tender validity period is 140 days from the specified date of opening as indicated in the invitation to tender (TDS ITT 18.1). The invitation says prices remain valid for 120 days from date of tender opening. The two periods conflict. Conflicting D2 p.28

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Valid certified Certificate of Incorporation by Registrar of Companies. D2 p.35
• Current certified CR12 certificate from the Registrar of Companies with ID documents of directors and listed individuals. D2 p.35
• Valid tax compliance certificate or tax exemption certificate for company and directors. Unverified D2 p.38
• Valid single business permit. D2 p.35
• Completed and signed Form of Tender, Confidential Business Questionnaire, Certificate of Independent Tender Determination, and Self-Declaration of the Tenderer. Unverified D2 p.38
• Priced Bill of Quantities, fully filled, with no alterations or errors unless countersigned. D2 p.35
• Written power of attorney authorising the signatory, executed by a Commissioner for Oaths. D2 p.35
• Sworn affidavit declaring conflicts of interest specific to this tender, executed before a Commissioner for Oaths. Unverified D2 p.38

Required only in some situations

• Registration with AGPO in the relevant group (women) certificate from National Treasury. Unverified D2 p.38

Experience, licences and financial capacity

Technical

• Contractor's Representative and Key Personnel: site agent with minimum diploma in civil engineering and at least 6 years' experience. Site agent needs 10 years general and 8 years specific experience per key personnel table. Site surveyor and senior foreman also required. Unverified D2 p.34
• National Construction Authority (NCA) registration: valid NCA Registration Certificate and Practicing License in the required category (Category 1 Roads/Bridges). Registration is a condition of contract award and signature, not of tender. D2 p.12
• Specific experience: at least one similar contract of minimum KSh 5 million completed satisfactorily within the last years as prime contractor, JV member or sub-contractor. D2 p.34

Financial

• Minimum annual construction turnover of KSh 50 million (average over last years). Turnover requirement in the TDS evaluation criteria. D2 p.34
• Liquid assets/credit facilities of at least 40% of Engineer's Estimate for construction cash flow. Unverified D2 p.34
• Audited financial statements for the last three years, certified by an ICPAK-registered auditor with practicing license. Unverified D2 p.48

How and where to submit

• Tenders must be submitted electronically through the IFMIS Supplier Portal (www.supplier.treasury.go.ke). The tender notice says all tenders must go through the IFMIS platform. Physical submission is not indicated in the reviewed material. D1 p.7
• Tender documents must be submitted electronically following the electronic tender submission procedures in the TDS. The TDS requires the Form of Tender and BoQ, and where applicable tender securities and tender-securing declaration forms, to be included. D2 p.30
• TDS requires two copies in addition to the original of the tender. D2 p.29

Lots and categories

• Single contract for this tender; no lots identified in the reviewed material. Not stated D2 p.32

What the addenda changed

• No addenda were provided for review. Not stated

Not covered in the documents we reviewed

• Bill of quantities and scope details
• Full invitation date/time of pre-site visit confirmation
• Addenda (none provided)
• Engineer's estimate and contract value
• Opening date and time
• Contract period details (6 months stated in invitation template)
• Performance security details (TDS mentions 5% in unconditional bank guarantee/insurance; verify)
• Full evaluation criteria pages beyond those reviewed
• Clarification deadline and email details

Terms explained

TDS

Tender Data Sheet: the tender-specific section that changes the standard instructions to tenderers.

AGPO

Access to Government Procurement Opportunities: reserved set-aside for youth, women and persons with disability registered businesses.

Tender Securing Declaration

A signed declaration that replaces a bank guarantee; if the bidder withdraws or breaches, it can lead to debarment.

Responsive

Meets all mandatory requirements of the tender; non-responsive tenders are rejected.

NCA

National Construction Authority: registration required for contractors in Kenya for works in a category.

IFMIS

Integrated Financial Management Information System; the government e-procurement supplier portal used for submission.

Joint Venture (JV)

Two or more firms bidding together; all members are jointly liable.