Proposed access to Nyangera, Tender CGM/RDS&T/71/2026… |...

What is being bought

Migori County Government invites tenders for the proposed access to Nyangera (Works, open tender, reference CGM/RDS&T/71/2026-2027). The contract period is stated as 6 months and the tender is reserved for youth according to the portal. Quantities and length are not stated in the material reviewed.

What could disqualify you

Tenderers found to have engaged in corrupt, coercive, obstructive or fraudulent practice are automatically disqualified. Standard rule D2 p.11
Any tender received after the submission deadline is declared late, rejected and returned unopened. Standard rule D2 p.20
A tender that fails to submit the information required for eligibility or qualification will be rejected; incomplete, inaccurate or out-of-date information also leads to rejection. Standard rule D2 p.17
Altering the format of the Tender Securing Declaration Form leads to disqualification. D2 p.34
Any bidder that fails to disclose a history of non-performing contracts shall be disqualified; a bidder with any history of non-performance earns zero marks. D2 p.39
Bidders who do not complete the mandatory pre-tender site visit requirements in the invitation may be disqualified; this conflicts with the standard clause stating non-attendance is not a cause for disqualification (see conflicts). Conflicting D2 p.7

Key facts

Closing: Wed 11 Nov 2026, 10:00 am
Tender closing: tenders must be received by the Procuring Entity through IFMIS on or before 11 November 2026 at 10:00 (10am), per portal and tender notice. D1 p.7
Bid / tender security: TDS states a tender security amount is not required and a Tender-Securing Declaration form is not required; however the invitation and evaluation criteria require a Tender-Securing Declaration for youth/women/PWD reserved tenders. Confirm with the procuring entity. Conflicting D2 p.29
Tender fee: Not stated in the documents we reviewed Not stated D2 p.7
Site visit: Obbligatorio
Mandatory pre-tender site visit at Nyangera, time 8:40 AM. Attendance requires a company authorisation letter and the individual must bring certified ID, diploma and EBK registration documents. Unverified D2 p.7
Pre-bid meeting: Not stated in the documents we reviewed Not stated D2 p.28
Reserved for: Tender is reserved for youth (AGPO youth group) according to the portal listing. Only businesses in the reserved group should apply, per ITT 33.4 which requires the invitation to say so. P
Contract value: Not stated in the documents we reviewed Not stated P
Tender opening: Not stated in the documents we reviewed Not stated D2 p.29
Tender validity: Tender validity is 140 days from the date of opening according to the TDS; the invitation states 120 days (see conflicts). Conflicting D2 p.28

Who can apply

Tender is open to qualified and interested tenderers under national open competitive method, but the portal and D1 list the tender as youth-reserved, so only youth-group businesses should apply. D2 p.7
Tenderers must be registered with the National Construction Authority in the relevant category (Roads/Bridges, Category 1) and hold a valid NCA Registration Certificate and Practicing License. Registration is a condition of contract award and signature, not of tendering. D2 p.28
Foreign tenderers must source at least 40% of contract inputs from Kenyan citizen suppliers and contractors and show evidence; foreign tenderers not meeting this are automatically disqualified. Kenyan tenderers must hold a valid tax compliance certificate. Unverified D2 p.11

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Experience, licences and financial capacity

Technical

Site agent / contractor's representative with Diploma in Civil Engineering (or equivalent) and at least 6 years experience; key personnel must be listed and their CVs and academic certificates provided. Unverified D2 p.34
Contractor's equipment must be owned (logbooks as proof) or, if hired, covered by an active lease agreement. D2 p.43
Subcontracting: maximum 40% of the total contract amount; tenderers planning to subcontract more than 10% of volume must specify the activities and subcontractors in the Form of Tender. Unverified D2 p.30
Qualification score: tenders must reach a minimum qualification score of 75 out of 100 (technical evaluation) to be evaluated further. D2 p.49

Financial

Financial capability: minimum liquid/available financial means of 40% of the Engineer's Estimate for construction cash flow, independent of advance payment. Unverified D2 p.35
Experience: at least one contract of similar nature completed as prime contractor, JV member or subcontractor within the last three years, each of minimum value KSHs 5 million. D2 p.35
Audited financial statements for the last three years, audited by an auditor registered with ICPAK; all pages initialled and stamped. D2 p.40
Performance security: unconditional bank guarantee or insurance for 5% of the tender sum (applies on award). D2 p.30

How and where to submit

Complete tender documents must be submitted through the IFMIS Supplier Portal (www.supplier.treasury.go.ke). All tenders must be submitted through the IFMIS platform. D1 p.7
Electronic submission is the method listed on the portal; the TDS states tenders shall be submitted electronically. P
TDS requires the original plus two copies of the tender, in addition to the electronic submission (see conflicts). Conflicting D2 p.29
Bidders who have problems uploading may contact the IFMIS helpdesk or the Supply Chain Management Office during working hours Monday-Friday 8:00am-5:00pm. D1 p.7

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Tender validity period: Invitation to tender says prices remain valid 120 days from the date of tender opening; the Tender Data Sheet ITT 18.1 says 140 days from the specified opening date. (D2 p.7 (Invitation clause 7); D2 p.28 (TDS ITT 18.1))
Tender Securing Declaration requirement: Invitation clause 8 and evaluation criteria require a Tender-Securing Declaration for youth/women/PWD reserved tenders, but the TDS ITT 19.1 says a tender security is not required and the declaration form shall not be required. (D2 p.7 (clause 8); D2 p.34 (criterion 6); D2 p.29 (TDS ITT 19.1))
Submission method: Portal and tender notice say tenders must be submitted through IFMIS only, but TDS ITT 20.1 requires the original plus two physical copies, and ITT 21 describes sealed physical envelopes. (D1 p.7; D2 p.29 (TDS ITT 20.1); D2 p.19-20 (ITT 21))
Mandatory site visit: Invitation says the pre-tender site visit is mandatory; the standard instructions say non-attendance at the pre-arranged site visit will not be a cause for disqualification. (D2 p.7 (invitation clause 5); D2 p.14 (ITT 7.5 standard text))

Not covered in the documents we reviewed

Tender opening date and time (invitation page not provided)
Engineer's estimate or contract value
Bill of quantities, length and specification of the road works
Any addenda [A1], [A2] or later changes
Pre-tender meeting details if any
Clarification request deadline (TDS ITT 7.1 period not stated in reviewed pages)
Confirmation of whether youth-reserved status applies to the whole tender or only specific lots
Full Form of Tender, Section IV evaluation details on pages not provided

Terms explained

TDS: Tender Data Sheet: the tender-specific section that changes the standard Instructions to Tenderers.
AGPO: Access to Government Procurement Opportunities: a set-aside for youth, women and persons with disability, requiring registration with National Treasury.
IFMIS: Integrated Financial Management Information System; the government supplier portal where tenders must be submitted.
Tender security / Tender-Securing Declaration: A guarantee or signed declaration that a bidder will keep its bid open and sign if awarded; failure can lead to forfeiture or debarment.
Responsive: A tender that meets all mandatory requirements; non-responsive tenders are rejected.
NCA: National Construction Authority; contractors must be registered in the relevant category to do road works.
CR12: Company return document from the Registrar of Companies listing directors and shareholders.
JV: Joint venture: a group of firms bidding together; all members are jointly liable.
Performance security: Guarantee the winning bidder provides on signing the contract, here 5% of the tender sum.
Addendum: A written change to the tender documents that overrides the original.

Proposed access to Nyangera, Tender CGM/RDS&T/71/2026-2027, Migori County (youth reserved)