Construction to completion of 2 sets of 6-door toilet with 2 for PWD at Sision Primary School, Naivasha (NG-CDF/NVS/AGPO/06/2026-2027)

What is being bought

Proposed construction to completion of 2 sets of 6-door toilet with 2 doors for persons with disabilities (PWD) at Sision Primary School, Naivasha, under Naivasha NG-CDF. The tender is reserved to AGPO-registered PWD enterprises per the notice; the procurement category is Works, open tender method.

Key facts

Closing

Wed 4 Nov 2026, 10:00 am
Tenders must be delivered to the NG-CDF Naivasha tender box on or before the closing deadline; no addenda changed it. D1 p.2

Bid / tender security

Not stated in the documents we reviewed Not stated D2 p.12

Tender fee

Tender documents may be downloaded free of charge from the PPIP portal; no tender fee is stated. D2 p.2

Site visit

Optional
Site visit is encouraged at tenderer's own cost and risk; no date given and not compulsory. Standard rule D2 p.8

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.8

Reserved for

Tender reserved to AGPO (PWD) registered businesses; the notice and portal both list the group. D1 p.1

Contract value

Not stated in the documents we reviewed Not stated D1 p.2

Tender opening

Tenders opened immediately after the deadline in the presence of tenderers or their representatives at NG-CDF Naivasha Offices. D2 p.3

Tender validity

Prices remain valid for 150 days from tender opening according to the notice; the Invitation to Tender says 210 days. Conflicting D1 p.2

Who can apply

• Tender is for qualified bidders; the notice states eligibility is AGPO and NCA category 8 and above for building works. D1 p.1
• Bidders must hold valid NCA registration category 8 and above for building works with a current annual practicing license. D1 p.1

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Proof of business incorporation or registration. D1 p.1
• Current tax clearance or tax exemption certificate issued by Kenya Revenue Authority (valid Tax Compliance Certificate). D1 p.1
• Company list of directors, beneficial owners, proprietor or partners, CR12 not more than one year old; all directors of limited companies and sole proprietor to attach ID copies (a sole proprietor may not attach a CR12). D1 p.1
• Valid AGPO certificate (PWD). D1 p.1
• Fully filled, signed and stamped Form of Tender showing the tenderer's complete name and business address; Confidential Business Questionnaire, Certificate of Independent Tender Determination and Self Declaration completed, signed and attached to the Form of Tender. D1 p.1
• Evidence of valid NCA registration category 8 and above with current annual practicing license. D1 p.1
• Valid copy of Trading License / Business Permit. D1 p.1
• Signed and stamped statement that the tenderer is not debarred from public procurement, commissioned by a Commissioner for Oaths. D1 p.1
• Declaration that the firm has not been convicted of corrupt or fraudulent practices and will not engage in them. D1 p.1
• Tender security or tender-securing declaration must accompany the tender; the form is in Section IV. Standard rule D2 p.12
• Valid PIN certificate, Form SD1 and SD2, Tenderer Information Form, Eligibility Confidential Business Questionnaire, Code of Ethics declaration, JV members information form (if applicable) and serialized pages are listed in the Section III preliminary checklist. D2 p.25

Required only in some situations

• Tenderers that are a joint venture must include a JV agreement or a letter of intent signed by all members with the tender; no JV is stated as applicable in the notice. Standard rule D2 p.8

Experience, licences and financial capacity

Technical

• Work scope: construction to completion of 2 sets of 6-door toilet with 2 doors for PWD. Scope and specifications are as described in the tender documents (Section VI and VII not provided). Not stated D1 p.2
• Technical examination scores key personnel, completed contracts (last three years, similar nature), on-going projects in Naivasha Constituency, contractor equipment (pick-up/lorry, concrete mixer and vibrator), and financial report and litigation history. D2 p.27

Financial

• Audited financial report for last three years (2024, 2023, 2022): average annual turnover at or above project cost scores full marks; lower turnover scores less. D2 p.28
• Evidence of financial resources (cash in hand, credit lines, overdraft) to finance projected monthly cash flow for three months scores full marks; none indicated scores 0. D2 p.28

How and where to submit

• Submit sealed tender at the NG-CDF Naivasha tender box, Inside Deputy County Commissioner Naivasha Office Ground, addressed to Fund Account Manager, Naivasha NG-CDF, P.O. Box 1918-20117 Naivasha. D1 p.2
• Physical submission only in sealed plain envelope; portal lists written (physical/hard copy) submission. Electronic submission is not confirmed in the TDS (it says electronic tenders will or will not be permitted). Conflicting D2 p.3
• Serialize all pages 1,2,3 from cover page to last page including attachments; tape bound in the order provided. D1 p.1
• Tender must be in a single sealed envelope bearing the tender name and reference number; inside, separate sealed envelopes marked ORIGINAL and COPIES, each bearing the entity name and address, tenderer name and address, and tender reference number. Standard rule D2 p.13
• Number of copies is specified in the TDS; the TDS text supplied does not state the number of copies. Not stated D2 p.12
• Tender shall be typed or written in indelible ink and signed by an authorized signatory; all corrections initialed. Standard rule D2 p.12

Lots and categories

• Single contract; no lots stated (multiple contracts not applicable). D2 p.29

What the addenda changed

• No addenda were provided for review. Not stated P
• No addenda reviewed. Not stated P

Not covered in the documents we reviewed

• Tender Data Sheet values: tender security amount, form and validity; number of copies; electronic submission rule
• Section VI Specifications and Section VII Drawings / Bills of Quantities (scope and cost)
• Contract value or budget estimate
• Pre-bid/site visit schedule (if any)
• Addenda (none provided)
• Full Section III figures for turnover, financial capability and experience thresholds (insert amounts left blank in the template)
• Declared validity period resolution (150 vs 210 days)

Terms explained

AGPO

Access to Government Procurement Opportunities: reservation scheme for youth, women and persons with disability registered businesses.

NCA

National Construction Authority registration; category determines the size of building works a contractor may bid for.

TDS

Tender Data Sheet: the section of the tender document giving tender-specific values such as security amount and validity.

Tender Security / Tender-Securing Declaration

A guarantee or signed declaration submitted with the bid to show seriousness; forfeited if the bidder withdraws or fails to sign a contract.

Responsive

A bid that meets all mandatory requirements without material deviation; non-responsive bids are rejected.

CR12

Company Registry return listing directors, shareholders and beneficial owners.

Serialization

Numbering every page in sequence from cover to last page including attachments.