Consultancy for survey and mapping (land titling) of Kamere Settlement, Nakuru County - CGN/LPPH&UD/RFP/005/2026-2027

What is being bought

Consultancy services to carry out survey and mapping for land titling of Kamere settlement (Olkaria Ward, Naivasha Sub County, Nakuru County), approximately 166 plots, including verification of ownership documents, beneficiary lists, survey plans and processing of leases and certificates of lease. The assignment is 7 months from contract commencement.

Key facts

Closing

Fri 6 Nov 2026, 10:00 am
Closing date and time for submission: Friday 6 November 2026 at 10:00 AM East Africa time; no later amendments are shown in the reviewed material. D2 p.25

Bid / tender security

Tender security of Kshs. 20,000 in the form of a bank guarantee, a guarantee by an insurance company registered and licensed by the Insurance Regulatory Authority, or a guarantee by a financial institution licensed by the Central Bank of Kenya; valid for 180 days from the tender opening date. D2 p.27

Tender fee

Tender documents may be obtained free of charge from www.nakuru.go.ke or the Public Procurement Information Portal. D2 p.5

Site visit

Not stated in the documents we reviewed Not stated D2 p.1

Pre-bid meeting

اختياري
No pre-bid meeting stated in the reviewed material. Clarifications may be requested not later than 3 days prior to the submission deadline, by email to supplychain@nakuru.go.ke. D2 p.24

Reserved for

No reservation to a specific group (SME, women, youth, persons with disability or AGPO) is stated for this tender; ITC 6.7 says reservations apply only where specified in the Data Sheet and the Data Sheet says reservations are not applicable. D2 p.24

Contract value

Not stated in the documents we reviewed Not stated D2 p.24

Tender opening

Technical proposals opened at Nakuru County Headquarters Boardroom, Friday 6 November 2026 at 10:00 AM East African Time; no online opening offered. Financial proposals opened publicly later for responsive firms only. D2 p.25

Tender validity

Proposals must remain valid for 210 days after the proposal submission deadline. D2 p.24

Who can apply

• Open to all bidders. Consultants, joint ventures and individual members from all countries and categories may offer consulting services unless the Data Sheet says otherwise; no reservation to a specific group is stated. D2 p.1

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of the company's Certificate of Incorporation/registration in Kenya from the Registrar of Companies. D2 p.27
• Valid copy of current Tax Compliance Certificate from KRA, valid at least on the closing date. D2 p.27
• Duly filled, signed and stamped technical proposal submission form. D2 p.27
• Certified copy of CR12 for the Directors, valid for the last 12 months, certified by a commissioner of oaths. D2 p.27
• Current valid business permit (year 2026) certified by a commissioner of oaths or advocate registered in Kenya. D2 p.27
• Duly signed statement of power of attorney signatory to the tender. D2 p.27
• All supporting documents must be certified by a Commissioner of Oaths. D2 p.27
• Sign and stamp both the SD1 and SD2 forms on the Self-Declaration. D2 p.27
• Tender security certificate (see bid_security) must be provided. D2 p.27
• Technical and financial proposals in separate, closed sealed envelopes labelled with the RFQ No. D2 p.27
• All pages of the tender documents must be paginated, initialled and stamped on every page, serialized sequentially 1,2,3... from first to last page. D2 p.27
• Technical Proposal: TECH-1 Submission Form, TECH-2 Organisation and Experience, TECH-3 Comments, TECH-4 Approach and Methodology, TECH-5 Work Schedule, TECH-6 Team Composition, TECH-7 Mandatory Documentary Evidence. Financial Proposal: FIN-1 to FIN-5. D2 p.24
• Certificate of Independent Proposal Determination must be completed and signed, annexed to the Proposal Form. D2 p.10
• Self-Declaration Form declaring no corrupt or fraudulent practices (Section 62 of the Act). D2 p.38
• Valid tax compliance certificate issued by KRA is also an evaluation requirement for Kenyan firms. Standard rule D2 p.16

Required only in some situations

• Joint venture: if bidding as a joint venture, the proposal must include a letter of intent to form a JV (or JV agreement if formed), signed by every member, with confirmation of joint and several liability; the JV must seek Competition Authority exemption as a condition of award, not of submission. D2 p.32

Experience, licences and financial capacity

Technical

• Stage 1 mandatory requirements are evaluated Yes/No (see mandatory_documents). D2 p.27
• Past projects: general experience as contractor, subcontractor or management contractor in the last 6 years, each with a value of at least Kshs 4,000,000 (max 4 projects), scored up to 16 points; specific experience of similar projects in last 3 years up to 14 points; total 30. D2 p.28
• Technical capacity (50 points): Director of bidding firm a licensed land surveyor/planner/advocate; Team Leader licensed surveyor (8 points); 2 Land Surveyors; Cartographer; Registered Physical Planner; Advocate of High Court; Legal Assistant. Each key person scored on degree, registration, total and similar experience. D2 p.29
• Terms of reference require the lead person to be a licensed surveyor and member of ISK, and team members to hold at least a bachelor's degree and be registered, practising, licensed and members of professional bodies; 10 years' experience with master's degree in a relevant field. D2 p.58
• Financial strength: audited accounts for the last 3 years and bank guarantee for at least one year (also scored as audited financial report 20 points and bank statements for six months 10 points). D2 p.58
• Minimum technical score to proceed to financial evaluation is 80%. D2 p.30

Financial

• Audited accounts for the last three consecutive years (2023, 2024 and 2025) and bank statements for the last six months are to be attached; scored in financial report section (20 points audited report, 10 points bank statements, 10 points). D2 p.30
• Lowest evaluated financial proposal receives maximum financial score of 100; prices must be stated in Kenya Shillings for local costs. D2 p.25

How and where to submit

• Hard copies in plain sealed envelopes indicating tender number and description, deposited in the tender box at Nakuru County Headquarters, Moi Road, Ground Floor Entrance, or sent by post to The County Secretary, County Government of Nakuru, P.O. Box 2870-20100, Nakuru. Soft copies through supplier portal (IFMIS). D2 p.6
• Number of copies: Technical Proposal one (1) original and one (1) copy; Financial Proposal one (1) original and one (1) copy. Reporting outputs require 4 hard copies and 4 soft copies on SSD. D2 p.25
• Proposals must be submitted in a single sealed envelope bearing the name and reference number, with a warning 'DO NOT OPEN BEFORE' the opening date and time, containing the Technical Proposal (original and copies) and the Financial Proposal in separate sealed inner envelopes, each marked with the procuring entity and firm name and reference number. D2 p.15
• Portal record also lists electronic submission. The Data Sheet asks for softcopies through the supplier portal (IFMIS) and hard copies; a bidder cannot resolve from documents whether a physical deposit alone suffices. Conflicting P

Lots and categories

• No lots stated; single assignment for Kamere settlement (tender 005 of several RFPs issued by the same entity). Not stated D1 p.1

What the addenda changed

• No addenda were provided for review. Not stated P

Not covered in the documents we reviewed

• Full contract value or budget amount for this assignment.
• Addenda or clarifications, if any, after 27 October 2026.
• Data Sheet clauses on maximum JV members and mandatory site visit, if any.
• Technical scoring for Cartographer and Physical Planner sections is partly unreadable; confirm points.
• Page 2 to 8 of the bidding document, including the Data Sheet of Instructions to Consultants in full, were not provided.
• Financial evaluation formula details and pages 13 to 23 and 35 to 37 of the bidding document.
• Whether the portal electronic-submission option is accepted in place of the hard copy deposit.
• Full Terms of Reference appendices, Appendix A reporting schedule details, and the Financial Proposal forms.

Terms explained

RFP

Request for Proposals: a method for hiring consultants where technical and financial proposals are scored.

TDS / Data Sheet

Tender Data Sheet: the tender-specific values that change the standard instructions.

Tender security

A guarantee of Kshs. 20,000 submitted with the bid to show seriousness; from a bank, insurer or licensed financial institution.

AGPO

Access to Government Procurement Opportunities for youth, women and persons with disabilities; not reserved here.

MR

Mandatory Requirement: yes/no pass-fail check at stage one.

Responsive

A proposal that meets all mandatory requirements and the RFP terms.

CR12

Kenyan company return listing directors and shareholders from the Registrar of Companies.

Commissioner of Oaths

A person authorised to certify copies of documents.

IFMIS

Integrated Financial Management Information System supplier portal used for electronic submission.

Joint Venture

Several firms bidding together; requires Competition Authority exemption before contract signature.

Key Experts

Named professionals whose CVs are scored and who must be available for the assignment.