Supply and Commissioning of 2 Semi-Automated Block Mak…

What is being bought

Nakuru County Government invites open tenders for the supply, delivery, installation, testing and commissioning of 2 No. semi-automated block making machines with auxiliary equipment. The reviewed pages do not state a delivery location or a contract value. Prices must be in Kenya shillings and include all taxes.

What could disqualify you

Any tenderer that fails any mandatory requirement MR1 to MR13 is non-responsive and will not be evaluated further. D2 p.38
Bidders scoring below 75% in technical evaluation are eliminated and not financially evaluated. D2 p.41
Late tenders will be rejected and returned unopened. D2 p.6
Alternative tenders will not be considered. D2 p.33
A tenderer found to have a conflict of interest shall be disqualified. Standard rule D2 p.9
A tenderer proven to be involved in corrupt, coercive, obstructive, collusive or fraudulent practice is automatically disqualified. Standard rule D2 p.9
A firm submitting more than one tender, or taking part as subcontractor in another tender, causes all its tenders to be disqualified. Standard rule D2 p.10
Conditional discounts will be rejected. Standard rule D2 p.15
A tender valid for a shorter period than required is rejected as non-responsive. Standard rule D2 p.18

Key facts

Closing: Fri 6 Nov 2026, 10:00 am
Tenders must be received on or before this date and time, East Africa time, per the notice, TDS and portal. No addenda were supplied. D2 p.5
Bid / tender security: Tender security of KShs 40,000 in bank guarantee form (per TDS), or an insurance guarantee from an IRA-licensed insurer, or a guarantee from a CBK-licensed financial institution (per MR3). Valid for 180 days from tender opening. Validity conflicts with 210-day tender validity. Conflicting D2 p.33
Tender fee: No tender purchase fee is stated; tender documents may be viewed and downloaded free of charge. D2 p.5
Site visit: Optionnel
Pre-tender site visit is not applicable. D2 p.32
Pre-bid meeting: Optionnel
Pre-tender conference is not applicable. D2 p.32
Reserved for: Tender is open to all eligible bidders with no reservations or preference. Portal lists no reserved group. D2 p.35
Contract value: Not stated in the documents we reviewed Not stated D2
Tender opening: Tenders opened in public at County Government of Nakuru, Moi Road HQ, 1st floor, Board Room (TDS). Bidders may attend. D2 p.35
Tender validity: Tender valid for 210 days. Start date conflicts: TDS says from opening; ITT 17.1 says from submission deadline. Conflicting D2 p.33

Who can apply

Tender is open to all eligible bidders. Tenderer may be a private firm, an individual, a state-owned enterprise meeting ITT 3.8, or a joint venture (JV). D2 p.8
Joint venture (JV) maximum is 2 members. D2 p.32
Public employees and their close relatives are not eligible to participate in the tender. Standard rule D2 p.9

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Required only in some situations

Proof of power of attorney for the person signing the tender on the tenderer's behalf. D2 p.34
Annex 12: Joint venture letter of intent or JV agreement. D2 p.42

Experience, licences and financial capacity

Technical

Litigation history: state any non-performance, claims, default notices or penalties since 1 January 2024, in the prescribed format certified by a Commissioner of Oaths. Worth 10 marks. D2 p.39
General experience in supply and delivery of equipment: list of projects with contract period, contract sum and dates; 3 marks per project up to 5 projects, with LSOs/award letters and completion certificates. Worth 15 marks. D2 p.40
Specific experience: supply of at least KShs 4,000,000 contract sum within the last three years, with LPOs/award letters, completion certificates, and evidence of on-time and in-full delivery. 4 marks per project, up to 5. Worth 20 marks. D2 p.40
Delivery period and delivery plan showing lead time against completion time in the Special Conditions of Contract. Worth 5 marks. D2 p.40
Full guarantee and warranty as per the General Conditions of Contract; provide details of the guarantee. Worth 5 marks. D2 p.41
Evidence of transport capability (vehicles or lease agreements). Worth 10 marks. D2 p.41
Machine must meet required specifications; the department will carry out due diligence to confirm this. D2 p.41

Financial

Audited financial reports for the last three years, initialled and stamped by an ICPAK-registered practising auditor, with the auditor's practising membership number and practising licence. Worth 15 marks. Years conflict with Annex 9. Conflicting D2 p.40
Copy of line of credit. Worth 10 marks. D2 p.40
Copy of bank statement covering the last twelve months to the date of tender opening. Worth 10 marks. D2 p.40
Financial evaluation: among technically qualified bidders, the lowest price is recommended for award. A tie goes to the highest technical score. D2 p.41
Prices must be in Kenya shillings and include all taxes, capacity building levy and delivery costs, and are fixed. D1 p.2
Foreign currency is not allowed. D2 p.33

How and where to submit

Hard copies in plain sealed envelopes marked with tender description and reference number, deposited in the Tender Box at the Ground Floor Entrance, County Government HQ, Moi Road, or posted to The County Secretary. D2 p.5
One original plus one copy of the tender is required. D2 p.34
Soft copy of the full tender must be submitted through the IFMIS supplier portal, as well as hard copies. Conflicting D2 p.39
Tenders are to be submitted manually per TDS; electronic submission is not applicable in the TDS. The portal and cover page say electronic tenders are permitted. Conflicting D2 p.34
Submit to The County Secretary, County Government of Nakuru, P.O Box 2780-20100, Moi Road, County Government Headquarters, Nakuru. The notice gives P.O Box 2870-20100. Conflicting D2 p.5
Tenderer must serialize all pages of the tender documents from cover to last page including attachments (1, 2, 3...). D2 p.5
Clarification requests in writing to supplychain@nakuru.go.ke, 3 days before the deadline (per ITT 7.1). ITT 7.3 gives 6 November 2026 10:00 (see conflicts). Conflicting D2 p.32

Lots and categories

Single contract; the TDS does not describe lots. Not stated D2 p.32

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Clarification question deadline: ITT 7.1 requires questions no later than 3 days before the tender closing/opening date; ITT 7.3 says questions must reach the entity not later than 6 November 2026 at 10:00. (D2 p.32 (ITT 7.1 and ITT 7.3))
Tender validity start date: TDS ITT 18.1 says validity is 210 days from the date of opening; ITT 17.1 says validity starts from the submission deadline. (D2 p.33 (ITT 18.1); D2 p.18 (ITT 17.1))
Tender security validity: MR3 requires tender security valid for 180 days from tender opening, but tender validity is 210 days. Security may expire before the bid. (D2 p.38 (MR3); D2 p.33 (ITT 18.1))
Tender security form: TDS ITT 19.1 says bank guarantee only. ITT 18.3 allows cash, bank guarantee, insurance guarantee, letter of credit, or guarantee from MFI/Sacco/YEDF/WEF. MR3 allows insurance guarantee or CBK-licensed institution guarantee. (D2 p.33 (ITT 19.1); D2 p.38 (MR3); D2 p.20 (ITT 18.3))
Submission method: Portal and D1 notice say hard and soft copies; cover notice says electronic tenders permitted; MR12 requires soft copy via IFMIS portal; TDS ITT 21 says manual submission only and electronic not applicable. (P portal record; D1 p.2; D2 p.5; D2 p.34 (ITT 21); D2 p.39 (MR12))
CR12 document window: MR7 requires CR12 valid for the last 12 months; Annex 3 requires CR12 dated within the last 30 days of bid submission. (D2 p.38 (MR7); D2 p.42 (Annex 3))
Audited accounts years: Section III requires audited reports for 2023, 2024 and 2025; Annex 9 asks for audited statements for 2022, 2021 and 2020. (D2 p.40 (Section III); D2 p.42 (Annex 9))
P.O. Box number: Notice gives P.O BOX 2870-20100; tender document gives P.O Box 2780-20100 for submission and clarifications. (D1 p.1; D2 p.5; D2 p.33)

Not covered in the documents we reviewed

No addenda [A1], [A2] were supplied; confirm there are none after 27 October 2026.
Section V Schedule of Requirements and machine technical specifications (D2 pages not reviewed).
Price schedule form (Form 2) and Form of Tender pricing details.
Special Conditions of Contract: delivery period, completion time, performance security and warranty terms.
Full evaluation criteria detail and scoring methodology beyond the pages reviewed.
Confidential business questionnaire and Form 3 to Form 15 content.
Contract value or budget estimate.
Delivery location for the machines.
Full list of Instructions to Tenderers clauses not reviewed (for example ITT 14 to 17, 23 to 29 and 36 to 37 details).
Confirmation of which submission route is accepted: manual, electronic, or both.

Terms explained

TDS: Tender Data Sheet: the tender-specific section that overrides the standard Instructions to Tenderers (ITT).
Tender security: Money guarantee lodged with the bid, forfeited if the bidder withdraws or fails to sign after award.
Mandatory requirement (MR): Pass/fail check at preliminary evaluation; failing any one makes the bid non-responsive.
Responsive / non-responsive: A bid that meets all mandatory terms is responsive; one that does not is rejected without further evaluation.
JV (joint venture): Two or more firms bidding together, with joint and several liability for the contract.
CR12: Company return of directors and shareholders issued by the Registrar of Companies.
IFMIS supplier portal: Government electronic procurement system where soft copies are uploaded.
LPO: Local Purchase Order: a buyer's order document used as evidence of past supply contracts.

Supply and Commissioning of 2 Semi-Automated Block Making Machines with Auxiliary Equipment - Nakuru County (CGN/LPPH&UD/ONT/009/2026-2027)