Consultancy: Evaluation of University Programs for Competency-Based Education and Training Kenya (SDHE/809/0027/2026-27)

What is being bought

Consultancy services for the evaluation of university programs for Competency-Based Education and Training (CBET) in Kenya, under a Request for Proposals issued by the State Department for University Education & Research. Location and quantities beyond the assignment name are not stated in the reviewed pages.

Key facts

Closing

Tue 10 Nov 2026, 11:00 am
Proposals must be submitted electronically through the eGP system by the deadline. Portal record shows closing 2026-11-10 11:00:00; TDS gives 11:00 EAT. D1 p.56

Bid / tender security

Not stated in the documents we reviewed Not stated D1 p.106

Tender fee

Not stated in the documents we reviewed Not stated D1 p.1

Site visit

Not stated in the documents we reviewed Not stated D1 p.40

Pre-bid meeting

Optional
Pre-proposal meeting: TDS answers NO, so no pre-proposal meeting is held. Attendance is optional where specified. D1 p.41

Reserved for

Not stated in the documents we reviewed Not stated P

Contract value

Not stated in the documents we reviewed Not stated D1 p.56

Tender opening

Not stated in the documents we reviewed Not stated D1 p.87

Tender validity

Not stated in the documents we reviewed Not stated D1 p.48

Who can apply

• Consultants (including experts and JVs) from all countries and categories may offer services, as TDS permits. D1 p.44
• Maximum number of JV members is not applicable. D1 p.44
• Government officials, civil servants and employees of public institutions shall not be hired for consulting contracts. Standard rule D1 p.11

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Power of attorney to sign the proposal, commissioned by a Commissioner of Oaths, notary public or advocate of the High Court. D1 p.96
• Dully filled and signed self-declaration that the tenderer is not debarred under the Public Procurement and Asset Disposal Act 2015. D1 p.96
• Registration certificate or certificate of incorporation. D1 p.96
• Latest CR12 produced within the last 6 months. D1 p.96
• Valid tax compliance certificate from KRA (Kenya Revenue Authority). D1 p.96
• Self-Declaration Form 2 completed and signed. D1 p.96
• Tenderer's Eligibility and Confidential Business Questionnaire (Form CON-1), completed, signed and stamped. D1 p.108
• Technical proposal forms TECH-1 to TECH-7 (including TECH-7 mandatory documentary evidence), and financial forms FIN-1 to FIN-4 in separate inner envelope. D1 p.45
• Organisational and experience information (TECH-2) with substantiating contract copies, purchase orders or performance certificates in TECH-7. D1 p.100

Required only in some situations

• Joint venture documents if bidding as a JV: letter of intent to form JV or JV agreement. Standard rule D1 p.125
• Documents establishing legal and financial autonomy and commercial operation if the tenderer is a state-owned enterprise or institution. Standard rule D1 p.125

Experience, licences and financial capacity

Technical

• Technical proposal must be signed by the person with power of attorney, without material deviation, reservation or omission, and complete with all forms and documentary evidence. D1 p.23
• Key experts must be from eligible countries and must not appear in more than one proposal, if so required. Standard rule D1 p.23
• Key experts nominated must be available at submission and confirmed; a proposal with an unavailable or unconfirmed key expert is disqualified. Standard rule D1 p.14

Financial

• Tender price must be stated in Kenya Shillings (single currency for conversion). D1 p.18
• Financial proposal submission form FIN-1 must include total price in figures and words, and the declarations, including commissions and fees disclosure. Standard rule D1 p.13

How and where to submit

• Submission is electronic through the eGP system. Physical submission is not applicable for tenders processed through the e-GP system, and copies do not apply to electronic procurement. D1 p.19
• Proposals are submitted in two separate sealed envelopes: technical proposal and financial proposal, submitted together in separate envelopes per TDS. D1 p.40

What the addenda changed

• No addenda were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Data sheet values for proposal opening date, time and address (ITC 20.1)
• Tender/proposal security amount, form and validity
• Contract value or estimated cost of assignment
• Terms of reference and scope, assignment duration and location
• Technical and financial evaluation criteria, scoring and minimum qualifying score
• Experience and staffing requirements for key experts and firm
• Addenda, if any, after the original RFP
• Clarification and amendment details, including full submission address
• Pages covering the Schedule of Requirements and GCC/SCC data sheet values for assignment start date and location

Terms explained

RFP

Request for Proposals: the invitation document asking consultants to submit technical and financial proposals.

TDS

Tender Data Sheet: the section that fills in tender-specific values such as deadlines, validity and eligibility rules.

TOR

Terms of Reference: the description of the work the consultant must deliver.

JV

Joint Venture: two or more firms bidding together as one proposal.

Responsive

A proposal that meets all mandatory requirements without material deviation or reservation.

AGPO

Affirmative action groups (youth, women, persons with disabilities) that may be given reserved tenders.

CR12

Annual return filed with the Business Registration Service listing company shareholders and directors.

PPRA

Public Procurement Regulatory Authority, which maintains the debarment list.

eGP

Kenya's electronic government procurement system through which this tender is submitted.

Key experts

Named professional staff whose CVs and availability are evaluated as part of the technical proposal.