Proposed construction of chain link fence at Siboti Health Centre, Siboti Ward, Bungoma County (women-reserved open tender)

What is being bought

Bungoma County Ministry of Health and Sanitation is requesting tenders for the proposed construction of a chain link fence at Siboti Health Centre in Siboti Ward, Bungoma County. This is a works contract (construction) and the tender is reserved for women-owned enterprises. The quantities and bill of quantities are not in the pages reviewed.

Key facts

Closing

Thu 5 Nov 2026, 11:00 am
Closing: tenders must be received on or before 5 November 2026 at 11:00 AM local time. Late tenders are rejected. Portal closing time matches the notice. D2 p.6

Bid / tender security

Not stated in the documents we reviewed Not stated D2 p.6

Tender fee

Tender documents may be obtained and downloaded free of charge electronically from www.bungoma.go.ke or the PPIP portal www.tenders.go.ke. No purchase fee is stated in the pages reviewed. D2 p.6

Site visit

Optional
Site visit is optional and at the tenderer's own risk and cost. Not attending is not grounds for disqualification. No site visit date is stated in the pages reviewed. Standard rule D2 p.12

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.12

Reserved for

Tender is reserved for WOMEN. Only businesses or firms belonging to the women group are eligible to tender, as stated in the invitation and tender notice. D2 p.1

Contract value

Not stated in the documents we reviewed Not stated D2 p.6

Tender opening

Tenders are opened publicly immediately after the deadline, in the presence of tenderers' representatives who choose to attend. Place stated as boardroom, first floor, Masinde Muliro Stadium, Bungoma (D1 notice gives the Department of Health and Sanitation headquarters at the same stadium). D2 p.6

Tender validity

Not stated in the documents we reviewed Not stated D2 p.17

Who can apply

• Because the tender is reserved for women, the bidder must belong to the women group and hold a valid AGPO certificate for women (see mandatory_documents). Under ITT 33.4, only businesses or firms belonging to the specified group may tender and no tender may be reserved to more than one group. Standard rule D2 p.23
• Tenderer may be a firm, a state-owned enterprise meeting ITT 3.8 conditions, an individual, or a joint venture (JV). Members of a JV may not also tender individually, be a subcontractor in a separate tender, or be in another JV for the same tender. The maximum number of JV members is to be stated in the TDS, which was not provided. Standard rule D2 p.10

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Form of Tender, duly filled, signed and stamped in the prescribed format. D2 p.33
• Certified copy of company certificate of incorporation or registration. D2 p.33
• Certified copy of CR12 for limited companies, dated within 12 months. D2 p.33
• Certified copies of IDs or passports for directors as shown on the CR12. D2 p.33
• Valid tax compliance certificate issued by Kenya Revenue Authority (KRA). D2 p.33
• Valid single business permit from ANY County Government. D2 p.33
• Registration with the National Construction Authority (NCA) in the relevant trade, category NCA 8 and above, for building works. D2 p.33
• Certified renewed copy of annual practising licence with NCA. D2 p.33
• Valid AGPO certificate for Women. D2 p.33
• Self-Declaration Form SD1 (Public Procurement and Disposal Act non-debarment form), duly filled, signed and stamped. D2 p.33
• Self-Declaration Form SD2 (anti-corruption pledge), duly filled, signed and stamped. D2 p.33
• All pages must be stamped and serialized (numbered in sequence). D2 p.33
• Tender security or tender-securing declaration, in the form and amount specified in the TDS (not provided). The tender notice shows no amount for this tender. Not stated D2 p.17
• Authorization: written confirmation authorizing the signatory to commit the tenderer, with the signatory name and position printed under the signature. Standard rule D2 p.18

Required only in some situations

• If the tenderer is a joint venture: a copy of the JV agreement, or a signed letter of intent to enter a JV agreement, plus a copy of the proposed JV agreement. Standard rule D2 p.14

Experience, licences and financial capacity

Technical

• Key personnel: at least 2 degree or diploma holders in a relevant engineering field, and at least 2 certificate holders, scored by years of experience. D2 p.35
• Contracts completed in the last 5 years (max 5 projects) and ongoing projects (max 2) of similar nature are scored. D2 p.35
• Schedule of contractor equipment and transport, with proof of ownership; a means of transport (vehicle) scores points. D2 p.36
• Works programme superimposed with cash flow is scored. D2 p.36

Financial

• Audited financial report for the last 3 years, scored by annual turnover compared with the cost of the project (5x, 3x, 1x or below). D2 p.35
• Evidence of financial resources (cash in hand, lines of credit, overdraft facility) equal to or above the project cost is scored. D2 p.36
• Names, addresses and telephone numbers of banks are scored. D2 p.36
• Litigation history: sworn affidavit covering the last 6 months. D2 p.36

How and where to submit

• Tenders must be submitted through the IFMIS supplier portal (www.supplier.treasury.go.ke) as per the notice. The portal listing says electronic submission. The notice says manual submission will not be accepted. Conflicting D1 p.5
• The tender notice also says completed tenders must be delivered to the address given (procurement tender box, Governor's office premises, Old Municipal Offices, and the Masinde Muliro Stadium address). This conflicts with the IFMIS-only instruction and should be clarified with the procuring entity. Conflicting D2 p.6
• Physical postal address for correspondence: P.O. Box 437-50200, Bungoma. Email: health.bungoma@go.ke. D2 p.7
• Tender documents must be serialized: all pages of the tender submitted must be chronologically serialized. Standard rule D2 p.14
• Tender must be in a single sealed envelope bearing the tender name and reference number, with separate sealed ORIGINAL and COPIES envelopes inside, each showing the procuring entity name and address, tenderer name and address, and tender reference number. Standard rule D2 p.18
• One original and copies: the number of copies is specified in the TDS (not provided). Each copy is marked COPY. Not stated D2 p.18
• The original and copies must be typed or written in indelible ink and signed by the authorized signatory. Erasures and overwriting are valid only if signed or initialed. Standard rule D2 p.18

Lots and categories

• Lots not applicable: tenderers may tender for one tender only; the notice says 'Multiple contracts/lots' not applicable. D2 p.6

What the addenda changed

• No addenda were provided in the material reviewed. Any addenda issued must be checked before submission. Not stated P

Not covered in the documents we reviewed

• Tender Data Sheet (Section II): tender validity period, tender security amount and form, number of copies, maximum JV members, electronic submission procedures.
• Any addenda (A1, A2 ...) issued for this tender.
• Contract value or estimated cost for the Siboti fence works.
• Bill of quantities, specifications and drawings (Sections V-VII).
• Standard forms in Section IV (Form of Tender, self-declaration forms text) beyond the sample pages.
• Confirmation of any site visit or pre-tender meeting date and time.
• Clarification on which submission method applies (IFMIS only vs physical delivery).

Terms explained

AGPO

Access to Government Procurement Opportunities: a set-aside for women, youth and persons with disability enterprises, registered with the government.

TDS

Tender Data Sheet: the section with tender-specific values such as validity period, security amount and number of copies. Not provided here.

Tender security

Money or guarantee submitted with the tender to protect the procuring entity if a bidder withdraws or fails to sign the contract. Form and amount are set in the TDS.

Responsive / non-responsive

A responsive tender meets all mandatory requirements; a non-responsive tender is rejected without further evaluation.

IFMIS

Integrated Financial Management Information System used by the government for electronic tender submission via the supplier portal.

NCA

National Construction Authority: the body that registers contractors by category and requires a valid practising licence.

JV

Joint venture: two or more firms tendering together under one agreement; all members are jointly liable.

SD1 / SD2

Self-declaration forms: SD1 is a non-debarment declaration and SD2 is an anti-corruption pledge.

CR12

Company Registry return of directors and shareholders issued by the Business Registration Service.

Tax compliance certificate

Certificate from Kenya Revenue Authority showing tax obligations are met.