Supply and delivery of 1 no. 46-seater semi-luxury school bus at AIC Ulu Secondary School

What is being bought

Supply and delivery of one (1) 46-seater semi-luxury school bus for AIC Ulu Secondary School, Kilome Constituency (TDS gives delivery place as AIC Ulu Secondary School, Makueni county, Kilome constituency). Single-lot open tender by NG-CDF Kilome in conjunction with the school, reference KLM/NG-CDF/ULUSEC-SCHOOL/01/2026-2027.

Key facts

Closing

Tue 17 Nov 2026, 10:00 am
Tenders must be received at the Tender Box at Kilome NG-CDF office by the closing time; portal closing date recorded as 2026-11-17 10:00. TDS gives 27 November 2026 instead. Conflicting D1 p.2

Bid / tender security

Tender security of 2% of the bid amount, in cash, bank guarantee or banker's cheque (evaluation criteria). Notice says it must remain valid 150 days after tender validity expiry; standard ITT 18.4 says 30 days beyond validity. TDS amount/currency field is blank. Conflicting D1 p.1

Tender fee

Tender documents may be downloaded free of charge from tenders.go.ke. No fee is stated for collecting a physical copy. D1 p.2

Site visit

Not stated in the documents we reviewed Not stated D2 p.33

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.33

Reserved for

Not stated in the documents we reviewed Not stated D2 p.36

Contract value

Not stated in the documents we reviewed Not stated D2 p.42

Tender opening

Tenders opened immediately after closing at KILOME NG-CDF Boardroom in presence of tenderers or representatives who choose to attend. TDS gives 27 Nov 2026 10:00 at AIC Ulu office. Conflicting D1 p.2

Tender validity

Tenders valid for 120 days. Notice counts from the date of the advert; ITT 17.1 counts from the submission deadline. Conflicting D1 p.2

Who can apply

• Tender invited from eligible bus manufacturers/builders; notice eligibility category is firms registered in Kenya. D1 p.1
• Notice eligibility category: firms registered in Kenya (open tender). D1 p.1

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Copy of certificate of incorporation or business registration. D1 p.1
• Copy of KRA PIN and/or VAT registration certificate. D1 p.1
• Copy of valid Tax Compliance Certificate. D1 p.1
• Copy of Manufacturer's Authorization Form. D1 p.1
• Duly filled confidential Business Questionnaire. D1 p.1
• Duly filled and signed form of tender. D1 p.1
• Valid copy of trading or business permit. D1 p.1
• Evidence of completed projects of similar nature, complexity or magnitude in the last two years. D1 p.1
• Audited financial reports for the last two years (2024 and 2025). D1 p.1
• Evidence of financial resources (cash in hand, lines of credit, overdraft etc.). D1 p.1
• Duly filled and signed Specification Form. D2 p.41
• Duly filled, signed and stamped Tenderer Information Form. D2 p.41
• Duly filled, signed and stamped Form of Disclosure of Interest. D2 p.41
• Duly filled, signed and stamped Declaration and Commitment to the Code of Ethics form, and self-declaration forms SD1 and SD2 (listed in evaluation criteria). D2 p.40
• Bidders must serialize (number) all pages of each tender document. D1 p.1

Required only in some situations

• Copy of valid CR 12 certificate for companies, or national identity card for a sole proprietor. D1 p.1

Experience, licences and financial capacity

Technical

• Specification: supply of 46-seater semi-luxury school bus for AIC Ulu Secondary School. D2 p.32
• Proof of supply of four buses of similar nature (including upgrades or later models) with value of at least Ksh 9.3 million each; 10 marks each, 40 marks total. D2 p.42
• Documentary evidence that similar buses offered have been in successful use or operation for the last four years; 5 marks. D2 p.42
• Names and address of client(s) who may be contacted about previous supplies (email, telephone, postal address); 10 marks. D2 p.42
• Attach qualification and experience of key personnel for the technical supply of the bus; 10 marks. D2 p.42
• Manufacturer's authorization is required (ITT 16.2(a)) and after-sales service is required (ITT 16.2(b)). D2 p.33

Financial

• Certified current bank statement for the last six months; 10 marks. D2 p.41
• Audited accounts for the last two years (2024 and 2025); 10 marks. D2 p.41
• Line of credit; 5 marks. Financial capacity total 25 marks, minimum 15 to be responsive. D2 p.41

How and where to submit

• Deliver a completed tender in a plain sealed envelope marked with the reference number and tender name, into the Tender Box at Kilome NG-CDF office, addressed to The Principal, AIC Ulu Secondary School, P.O. Box 144-90134 Yoani. D1 p.2
• Electronic submission is not allowed for this tender; tenderers do not have the option. D2 p.35
• Tender must be in a single sealed envelope bearing the tender name and reference number, addressed to the procuring entity, with warning not to open before opening time; original and copies in separately sealed envelopes marked ORIGINAL and COPIES. Standard rule D2 p.22
• Number of copies required in addition to the original is not stated in the TDS (blank). Not stated D2 p.34
• Written confirmation of signatory authority is required but the TDS does not specify the document. Not stated D2 p.34
• Prices must be inclusive of all taxes. D1 p.2
• Foreign currency requirements are not allowed; prices are in Kenya shillings. D2 p.33

Lots and categories

• Lot 1: One lot only: supply of one 46-seater semi-luxury school bus. D2 p.32

Not covered in the documents we reviewed

• Performance security amount and form (ITT 47.3 blank)
• Number of copies of the tender required (ITT 19.1 blank)
• Contract value or budget and estimated delivery period/date
• Delivery schedule and final delivery date
• Whether a pre-tender or site visit is held (ITT 6.2 unclear)
• Any addenda (none provided); confirm no changes to dates
• Section V Schedule of Requirements, Section IV forms, BOQ and General/Special Conditions of Contract were not in the material
• Confirmation of which closing date is correct (17 or 27 November 2026)
• Bid security form and amount in TDS 18.1 (blank)
• Minimum turnover threshold, if any

Terms explained

TDS

Tender Data Sheet: the tender-specific section that overrides the standard Instructions to Tenderers.

ITT

Instructions to Tenderers: the standard rules for preparing, submitting and evaluating bids.

Tender security (bid bond)

Money or guarantee lodged with the bid to show good faith; forfeited if the bidder withdraws or refuses to sign.

Responsive

A tender that meets all mandatory requirements without material deviation; a non-responsive tender is rejected.

Preliminary examination

First check of mandatory documents; failing it means the tender is not considered further.

Manufacturer's Authorization Form (MAF)

Letter from the bus manufacturer confirming the bidder may supply its product.

CR 12

Company return form from the Registrar showing shareholders and directors, used to verify a company.

Lot

A separately priced part of a tender; this tender has one lot.

AGPO

Affirmative action groups (youth, women, persons with disability); none is reserved here.

Standstill period

14-day period after notice of intention to award during which unsuccessful bidders may complain.

Performance security

Security the winning bidder must furnish within 21 days of the letter of award; amount not stated.

Lowest evaluated tender

The responsive bidder meeting qualification criteria with the lowest evaluated price.