Construction to completion of two-storey laboratory block at Cheborgei Boys High School, Litein (Kericho County)

What is being bought

Open tender by Cheborgei Boys High School (BOM, Litein, Kericho County) for the proposed construction to completion of a two-storey laboratory block. Works are classed as small works, NCA category 6 and above, building works. The reviewed pages show no lots and no quantities beyond the Bill of Quantities extracts.

Key facts

Closing

Tue 10 Nov 2026, 2:00 pm
Tenders must be received at the school by 2:00pm on 10 November 2026. Portal closing time matches the notice. No addenda were provided to change this. P

Bid / tender security

CONFLICT: TDS states tender security/bid bond of 2% of bid price. Notice says 2% of total contract price. MR5 requires a bank guarantee of Kshs 600,000. Ask the procuring entity which applies. Security must be valid 30 days beyond tender validity. Forms: bank guarantee, letter of credit, banker's cheque, or tender-securing declaration in Section IV. Conflicting D1 p.29

Tender fee

Tender documents may be downloaded or obtained free of charge from the PPIP portal (tenders.go.ke) or the school website. No fee for the documents is stated. D1 p.8

Site visit

Obrigatório
Mandatory site visit on Tuesday 3 November 2026 at 2:00pm at Cheborgei Boys High School. A site visit certificate is issued on the day. The MR1 mandatory site visit form must be signed and stamped. Missing a mandatory site visit is disqualifying. D1 p.8

Pre-bid meeting

Obrigatório
Pre-bid meeting and pre-arranged site visit on 3 November 2026 at 2:00pm at the school, notice says mandatory, but the standard ITT says non-attendance at pre-tender meeting is not a cause for disqualification. See conflicts. Conflicting D1 p.28

Reserved for

No reservation applies. The invitation is open to all tenderers (ITT 35.2 is N/A). D1 p.30

Contract value

Not stated in the documents we reviewed Not stated

Tender opening

Tenders are opened immediately after the closing time, in the presence of tenderers' representatives who attend, at the school boardroom (TDS: tender box and opening at Litein address). P

Tender validity

Tenders remain valid for 180 days from the date of opening. The TDS (ITT 20.1) confirms 180 days. Extensions beyond validity are possible, with a 30-day extension to any tender security. D1 p.8

Who can apply

• Tendering is open to all qualified and interested tenderers. No reserved group is stated in the invitation (TDS ITT 35.2 is N/A). D1 p.8
• Contractors must be registered with the National Construction Authority in NCA category 6 and above for building works (online check will be done). Registration is not required to tender but is a condition of award and contract signature. D1 p.8
• Registration with NCA is not a condition for tender but is a condition of contract award and signature; a selected tenderer may register before award. Standard rule D1 p.12
• A tenderer is treated as foreign if it is not registered in Kenya, or is registered in Kenya but has less than 51 percent ownership by Kenyan citizens. Foreign tenderers must show evidence of meeting the local-content criterion (Section III Item 9). Standard rule D1 p.12
• Joint ventures are not allowed for this tender (maximum number of JV members: Not Allowed). D1 p.28

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• MR1 Mandatory site visit form signed and stamped by authorized personnel, provided by the procuring entity during the site visit. D1 p.32
• MR2 Certificate of Incorporation or Registration from the Registrar of Companies or Businesses. D1 p.32
• MR3 Copy of recent CR12/CR13 form issued not earlier than 12 months from the tender advertisement date, with copies of PIN certificates and National ID or passports of the directors. D1 p.32
• MR4 Current NCA registration category in the relevant trade and the NCA Contractor's Annual Practicing License for the current year (NCA 6 and above for building works). Online check will be done. D1 p.32
• MR5 Tender security / bid bond of Kshs 600,000 in the form of a bank guarantee issued by a reputable bank licensed by the Central Bank of Kenya. This conflicts with the 2% of bid price in the TDS; see bid_security and conflicts. Conflicting D1 p.32
• MR6 Tender document must be tape bound, returned in the order and pages provided, and paginated in sequence including attachments. D1 p.32
• MR7 Form of Tender duly filled, signed and stamped by a person entrusted with powers of attorney. D1 p.32
• MR8 Valid copy of trading or business permit. D1 p.32
• MR9 Copy of current valid tax compliance certificate issued by the Kenya Revenue Authority (online check will be done). D1 p.32
• MR10 Disclosure of Interest (interest of the firm) and Certificate of Independent Tender Determination forms, duly filled, signed and stamped. D1 p.32
• MR11 Fully filled, signed and stamped Confidential Business Questionnaire. D1 p.32
• MR12 Duly filled, signed and stamped litigation history of the company (court and arbitration). D1 p.32
• MR13 Duly filled, signed and stamped declaration and commitment to the code of ethics. D1 p.32
• MR14 Duly filled, signed, dated and stamped self-declaration form SD1 (non-debarment form). D1 p.32
• MR15 Duly filled, signed, dated and stamped form SD2 (anti-corruption form). D1 p.32
• MR16 Power of attorney authorised by a magistrate or commissioner of oaths naming the authorised signatory, if the signatory is not a director. D1 p.32
• MR17 Copies of audited financial accounts for the last three financial years, signed and stamped by a Certified Public Accountant. D1 p.32
• MR18 Copies of academic and professional certificates for key personnel. D1 p.32
• MR19 Duly filled in both columns, signed and stamped conflict of interest disclosure (interest of the firm in the procuring entity). D1 p.32
• MR20 Current contract commitments / works in progress form, duly filled, signed and stamped. D1 p.32
• Power of attorney or written authorisation letter for the person signing on behalf of the tenderer. D1 p.29

Required only in some situations

• If you are a foreign tenderer, provide documentary evidence in the tender that the 51 percent local-participation requirement is met. Standard rule D1 p.12

Experience, licences and financial capacity

Technical

• Evidence of personnel academic and professional qualifications must be submitted with the tender. D1 p.28
• Evidence of completed projects of similar nature, complexity or magnitude must be submitted. D1 p.29
• Evidence of ongoing projects of similar nature, complexity or magnitude must be submitted. D1 p.29
• Proof or evidence of ownership of all relevant equipment and transport must be submitted. D1 p.29
• Tender must include a technical proposal with work methods, equipment, personnel and schedule. Standard rule D1 p.15
• Alternative tenders and alternative completion times are not permitted. D1 p.29
• Subcontracting is permitted up to 10 percent of the total contract amount. Subcontracting more than 10 percent must be specified in the Form of Tender with complete subcontractor details. D1 p.30

Financial

• Audited financial accounts for the last three financial years, signed and stamped by a Certified Public Accountant (MR17). Thresholds are not in the reviewed pages. D1 p.32
• Financial forms (Form FIN-3.1 financial situation, average annual construction turnover, and Form FIN-3.3 financial resources) are required. The reviewed pages do not state minimum turnover or net worth thresholds. Not stated D1 p.50
• Tenders must be quoted in Kenya shillings and include all taxes. D1 p.8
• Prices quoted are fixed (TDS ITT 16.5). D1 p.29

How and where to submit

• Tenders must be delivered physically in a sealed envelope showing the submission address, tender number and tender name, marked Do Not Open Before. Electronic submission is not allowed. D1 p.8
• Deliver to: BOM Secretary, Cheborgei Boys High School, P.O. Box 17-20210, Litein. D1 p.8
• The tenderer's name and address must not appear on the outer envelope. D1 p.8
• Inner envelopes must bear the procuring entity's name and address, the tenderer's name and address, and the tender name and reference number. Standard rule D1 p.19
• Original tender marked ORIGINAL; no copies are required beyond the original (TDS ITT 22.1: number of copies NONE). D1 p.29
• Every page must be serialised in numerical order including the cover page, and the document must be tape bound. D1 p.8
• Questions must reach the procuring entity in writing not later than 5 working days before the tender opening date. D1 p.28
• Clarifications: cheborgeboys2009@gmail.com or phone 0703875139 / 0723009676. D1 p.8

Lots and categories

• Lot None: No lots: the tender comprises a single contract. D1 p.28

Not covered in the documents we reviewed

• No addenda were provided, so changes_from_addenda cannot be confirmed.
• Contract value / estimated cost is not stated in the reviewed pages.
• Minimum turnover, net worth, and years for construction turnover and financial data (Form FIN) are not in the reviewed pages.
• Evaluation method and scoring for technical and financial evaluation (Section III Items 1 to 9) are only partly reviewed.
• Performance security percentage and form are not stated in the reviewed pages.
• Only 28 of 115 pages of D1 and 4 of 18 pages of D2 were reviewed. Drawings and specifications (Sections V to VII) and the conditions of contract were not reviewed.
• Only selected Bill of Quantities pages were reviewed.
• Inner envelope and packaging detail, and the procurement complaint procedure, may be in pages not reviewed.
• Experience thresholds (number and value of similar projects) are not stated in the reviewed pages.
• NCA category detail for the trade is limited to category 6 and above.

Terms explained

Tender security / bid bond

Money or guarantee submitted with the tender to show you are serious. It can be forfeited if you withdraw or fail to sign the contract.

Tender-Securing Declaration

A signed declaration in place of a bank guarantee, used where the TDS allows it. Failure can lead to debarment.

TDS

Tender Data Sheet. Section II of the tender document with specific values that override the general instructions.

MR

Mandatory Requirement. Item in the preliminary evaluation stage. Failing any one makes the tender non-responsive.

Responsive / non-responsive

A tender is responsive if it meets all tender conditions without material deviation. A non-responsive tender is rejected and cannot be corrected later.

NCA

National Construction Authority. Contractors must be registered in the relevant category to do construction works in Kenya.

CR12 / CR13

Company Registry forms showing a company's directors and shareholders, issued by the Registrar of Companies.

Tape bound

Document bound with tape so pages cannot be removed or reordered. Required here under MR6.

Joint venture (JV)

A group of firms bidding together. Not allowed for this tender.

Power of attorney

Document authorising a person to sign and commit the tenderer. Required if the signatory is not a director.