Purchase of VTC equipment and tools for Wamunyiri VTC in Kabula Ward, Bungoma County (ref 2656184-2026/2027)

What is being bought

Bungoma County Government (Ministry of Education and Vocational Training) is inviting sealed open tenders for the proposed purchase of VTC equipment and tools for Wamunyiri VTC in Kabula Ward, Bungoma County. The portal lists the category as Works, while the tender documents describe a supply of equipment and tools; the quantities and item list are in the sections not provided.

Key facts

Closing

Fri 6 Nov 2026, 11:00 am
Tenders are due by 6 November 2026 at 11:00 am per the portal and notice. The invitation in the tender document says 11:30 AM. Use the portal and notice time unless the procuring entity confirms otherwise. Conflicting P

Bid / tender security

Bid security of Kshs 19,400 is required from a reputable bank or insurance company in Kenya approved by PPRA. Other allowed forms are cash, bank guarantee, insurance guarantee, or a guarantee from a CBK-licensed institution. Validity is 30 days beyond the original tender validity period. D2 p.6

Tender fee

Not stated in the documents we reviewed Not stated D2 p.5

Site visit

Not stated in the documents we reviewed Not stated D2 p.12

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.13

Reserved for

This tender is open to all bidders. It is not reserved to youth, women, persons with disabilities or AGPO groups. The portal lists no reserved group. D1 p.4

Contract value

Not stated in the documents we reviewed Not stated D2 p.30

Tender opening

Tenders will be opened immediately after the closing deadline, in public, in the presence of tenderers' designated representatives who choose to attend. The opening place is an address that was not clearly given in the reviewed text. Standard rule D2 p.5

Tender validity

Not stated in the documents we reviewed Not stated D2 p.18

Who can apply

• Tendering is open to all qualified and interested tenderers under an open national competitive method. A tenderer may be a private firm, a state-owned enterprise, an individual, or a joint venture (JV). D2 p.5
• A joint venture must nominate a representative, must have a JV agreement or a signed letter of intent with a copy of the proposed JV agreement, and members may not also tender individually for the same tender. The maximum number of JV members is to be set in the TDS, which was not provided. Standard rule D2 p.10
• Foreign tenderers must show at least 40% of contract inputs come from citizen suppliers and contractors. A tenderer registered in Kenya with less than 51% Kenyan ownership, or one subcontracting more than 10% to foreign firms, is treated as foreign. Standard rule D2 p.11

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of company certificate of incorporation or registration. D2 p.6
• Certified copy of CR12 for limited companies, which should be within 12 months. D2 p.6
• Certified copies of IDs or passports for directors as shown on the CR12. D2 p.6
• Valid tax compliance certificate issued by Kenya Revenue Authority (KRA). D2 p.6
• Certified copy of KRA PIN certificate. D2 p.6
• Certified copy of a valid single business permit from ANY County Government. D2 p.6
• Form of Tender, duly filled, signed and stamped in the prescribed format. D2 p.6
• Self-Declaration Form SD1 (Non-Debarment, Public Procurement and Asset Disposal Act), duly filled, signed and stamped. D2 p.6
• Bid security of Kshs 19,400 from a reputable bank or insurance company in Kenya approved by PPRA. D2 p.6
• Self-Declaration Form SD2 (anti-corruption pledge), duly filled, signed and stamped. D2 p.6
• All pages must be stamped and serialized or paged. D2 p.6
• All certification must be of original stamp and signature. Stamps in editable form will not be acceptable. D2 p.33

Required only in some situations

• Valid National Construction Authority (NCA) copy, NCA 8 and above, required for building works only. Whether it applies to this equipment and tools tender is unclear. Unverified D2 p.6
• Certified renewed copy of annual NCA practising licence, stated for building works only; applicability to this tender is unclear. Unverified D2 p.6

Experience, licences and financial capacity

Technical

• Tenderers must complete the Technical Schedule showing country of origin and model, make or manufacturer of each item proposed. D2 p.35
• If the equipment offered differs from the models specified, manufacturer brochures or catalogues must be submitted highlighting the catalogue numbers, covering standards, performance, material, electrical ratings and other requirements. D2 p.35
• Technical responsiveness requires at least 40 points out of 70 in the detailed technical examination. The scoring weights brochures and completed Technical Schedule items. The building-works threshold (15 of 30) is in the document but this tender is for equipment. D2 p.36

Financial

• Financial evaluation is 30% of the total score. Financial score Fs = 30 x Fm/F, where Fm is the lowest responsive price and F is the bidder's price. The technical score is 70%. The recommended award is to the lowest quote. D2 p.37
• Evidence of financial resources equal to or above the cost of the project scores 4 points. Evidence of resources below the project cost scores 3 points, and no stated sources scores 0. D2 p.34

How and where to submit

• Complete tender document must be submitted through the IMIS Supplier Portal (www.supplier.treasury.go.ke) as required in the tender document. Manual submissions will not be accepted. Tenders must go through the IFMIS platform. D2 p.5
• Bidders with difficulty uploading may contact the IFMIS Helpdesk (email given as http/ifmis go.ke, Tel 0800721477 or 0204801801) or the Supply Chain Management Office. D2 p.5
• Number of copies required beyond the original is set in the TDS, which was not provided. Packaging and envelope markings are not stated for this tender. Not stated D2 p.12

Lots and categories

• The tender has no lots; it is one contract. D2 p.27

What the addenda changed

• Addendum A1 (dated 2026-10-28) is recorded on the portal as a change of tender document. Its contents were not provided, so changes to the closing date, requirements or the title are unknown. Unverified A1

Not covered in the documents we reviewed

• Contents of Addendum A1 (2026-10-28) and the Change of Tender Document (D3) which could not be read
• Technical specifications, Bill of Quantities and item list for the equipment and tools (Sections V-VII)
• Tender validity period from the Form of Tender
• Number of copies to submit (TDS)
• Tender fee or document price, if any
• Estimated contract value or budget
• Performance security amount and form (Section X forms and special conditions)
• Physical opening venue address and any pre-tender or site visit details
• Whether NCA requirements apply to this equipment tender
• Full evaluation details for the Stage 1 scoring table and TDS-specific values

Terms explained

TDS

Tender Data Sheet: the tender-specific section that sets values for the standard instructions to tenderers.

ITT

Instructions to Tenderers: standard rules on how to prepare, submit and evaluate tenders.

IFMIS

Integrated Financial Management Information System used by Kenyan government for e-procurement submission.

Bid security

Money or guarantee submitted with a tender to show seriousness, forfeited if the bidder withdraws or fails to sign.

Responsive

A tender that meets all mandatory requirements; a non-responsive tender is rejected without evaluation.

PPRA

Public Procurement Regulatory Authority, which approves bid security issuers and handles complaints.

SD1 / SD2

Self-declaration forms: SD1 is the non-debarment declaration; SD2 is the anti-corruption pledge.

JV

Joint venture: two or more firms tendering together under one agreement.

NCA

National Construction Authority: registration body for construction contractors, relevant here only to building works.

AGPO

Access to Government Procurement Opportunities: reservations for youth, women and persons with disabilities. This tender is not reserved.