Limuru Water & Sewerage Co: Provision of day and night security services, tender LWSC/OT/02/2026/27

What is being bought

Limuru Water & Sewerage Company Ltd invites sealed tenders for the provision of day and night security services under open national tender LWSC/OT/02/2026/27, a single contract with no lots. The Intended Completion Date is 30 November 2027 (TDS ITT 2.2). The material reviewed does not state the number of guards, the sites to be guarded, or the contract value.

Key facts

Closing

Tue 3 Nov 2026, 10:00 am
Tenders must be delivered to the address on or before this date and time. This matches the portal closing date. No addenda were in the material. D1 p.25

Bid / tender security

Tender security of Kes 100,000 from reputable financial institutions licensed by the Central Bank of Kenya is required. The tender-securing declaration is not required. The TDS does not state a form. MR5 requires an original bank guarantee valid 150 days from closing, while the tender validity is 210 days (ITT 20.1 and TDS). Security must be original and submitted with the tender. Conflicting D1 p.25

Tender fee

Not stated in the documents we reviewed Not stated D1 p.4

Site visit

Optional
Site visit is encouraged, not compulsory, at the tenderer's own cost and risk. No site visit date is stated. Standard rule D1 p.10

Pre-bid meeting

Optional
No pre-tender conference. TDS ITT 8.1(a) states a pre-tender conference will be N/A. D1 p.24

Reserved for

Not reserved. TDS ITT 34.2 states the invitation is extended to the following group that qualify for Reservations: N/A. The portal lists no reserved groups. D1 p.26

Contract value

Not stated in the documents we reviewed Not stated D1 p.31

Tender opening

Public opening at Limuru Water & Sewerage Boardroom, Maji Centre, Off Hospital Road opposite Limuru Health Centre. Tenderers' designated representatives may attend. The TDS names 4 procuring entity representatives who will initial the forms. D1 p.25

Tender validity

Tenders remain valid for 210 days, starting from the tender submission deadline. D1 p.25

Who can apply

• Tendering is open to all qualified and interested tenderers (open national tender). The TDS lists no reserved group. D1 p.4
• Foreign tenderers must source at least 40% of contract inputs (supplies, subcontracts, labour) from national suppliers and contractors, with documentary evidence in the tender. A foreign tenderer is one not registered in Kenya or registered in Kenya with less than 51% Kenyan citizen ownership. D1 p.9

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Copy of Certificate of Registration or Incorporation from the Registrar of Companies. D1 p.28
• Valid Tax Compliance Certificate from Kenya Revenue Authority. D1 p.28
• Duly filled, dated and stamped price schedule signed by an authorized person. D1 p.28
• Valid copy of CR12 for a limited company issued within the last 12 months from the date of tender advertisement. D1 p.28
• Original tender security in the form of a bank guarantee from a reputable financial institution regulated by the Central Bank, valid 150 days from tender closing, for Kes 100,000. See bid_security for the conflict on form and validity. Conflicting D1 p.28
• Form of Tender must be duly filled, signed and stamped. D1 p.28
• Valid NHIF compliance certificate for year 2026. D1 p.28
• Valid NSSF compliance certificate for year 2026. D1 p.28
• Copy of valid compliance certificate issued by the Ministry of Labour showing compliance with labour requirements. D1 p.28
• Proof of insurance covers: (a) Work Injury Benefits, (b) Fidelity Guarantee, and (c) Contractual Liability. D1 p.28
• Membership certificate with PSIA, KSIA, or any other professional organisation, local or international. D1 p.28
• Commitment letter that all guards deployed to LWSC will have a valid police clearance certificate for each guard. D1 p.28
• Valid business permit. D1 p.28
• Attach a 5-year Certificate of Registration from the Private Security Regulatory Authority (PSRA). D1 p.28
• Commitment letter confirming compliance with the basic minimum monthly wages under the Private Security Regulation Act (Legal Notice No. PSRA/005/2023). D1 p.28
• Proof of compliance with labour laws (minimum wage gazette notice of 2024): a duly certified letter from the labour office with at least three months of guards payment schedule. D1 p.28
• Data protection certificate covering both data processor and data controller. D1 p.28
• All pages of the tender must be serialised sequentially from the first page to the last. D1 p.28

Required only in some situations

• If the tender is submitted by a joint venture, a copy of the JV Agreement signed by all members, or a form of intent to execute a JV agreement signed by all members with a copy of the proposed agreement. D1 p.11

Experience, licences and financial capacity

Technical

• Proof of running fleet: marked motor vehicles dedicated to security operations, with copies of 10 log books owned or leased (with lease agreement). Scored 10 of 100 marks (2 marks each). D1 p.30
• Proof of office: lease or tenancy agreement, title deed or utility bills. Scored 5 marks. D1 p.30
• Evidence of technical capacity: backup system, communication infrastructure, alarm response, rapid response vehicles, and command and control room. Scored 10 marks. D1 p.30
• Company profile: copy of certificate of incorporation and contract documents or LSOs. Years in security business scored 10 marks: more than 10 years 5 marks; 5 to 10 years 2.5 marks; below 5 years 2.5 marks. D1 p.30
• Relevant experience: copies of five contracts of a minimum Kshs 5 million per annum each within the last 3 years. Scored 10 marks (2 marks per contract). D1 p.31
• Salaries paid to guards through financial institutions or batch mobile payments, with certified valid reference letters from the financial institution. Scored 5 marks. D1 p.31
• Demonstration with payroll that guard wages meet government minimum wage guidelines, with a certified payroll copy. Scored 5 marks. D1 p.31
• Current clients: five ongoing or current clients with reference letters on client letterhead. Above 30 guards scores 1 mark per client; below 30 guards scores 0.5 marks per client. Scored 5 marks. D1 p.31
• Operations Manager must hold a degree in security management, criminology or other related security course, with at least 5 years experience. Attach CV, certified certificates and appointment letters. Scored 20 marks. D1 p.31
• Supervisors must hold a diploma in any security related course or have served in the Kenya Police Service with a clean discharge letter. Attach CVs, certificates and letters. Scored 10 marks. D1 p.31

Financial

• Award will be made to the lowest evaluated bidder that is substantially responsive and qualified. The material gives no turnover, cash flow or bank-credit threshold in the TDS or Section III. D1 p.31
• Tender prices must be in Kenya Shillings, and quoted prices are not subject to adjustment during the contract. D1 p.25
• Duties and taxes payable by the service provider, as of 30 days before the tender deadline, must be included in the total tender price. Standard rule D1 p.13
• Financial statements for the years required in Section III (sub-factor 3.1) must be provided, independently audited or certified, complete with notes, and cover completed audited periods. Standard template text; the required years are not filled in. Standard rule D1 p.61

How and where to submit

• Submit by physical hard copy only. Electronic tenders will not be permitted. D1 p.4
• Deliver to the Managing Director, Limuru Water & Sewerage Co. Ltd, Maji Centre, off Hospital Road opposite Limuru Health Centre, P.O. Box 1286-00217 Limuru. D1 p.25
• Submit one original plus 1 (one) copy. The original must be marked ORIGINAL and the copy marked COPIES. D1 p.25
• Deliver the tender in a single sealed envelope, package or container bearing the tender name and reference number, addressed to the Procuring Entity with a warning not to open before the opening time. Inside, separate sealed envelopes marked ORIGINAL and COPIES, each showing the procuring entity name and address, tenderer name and address, and tender reference. Standard rule D1 p.15
• The original and all copies must be typed or written in indelible ink and signed by a person authorised to sign for the tenderer. The authorisation is a Power of Attorney attached to the tender. Name and position of the signatory must be printed below the signature. D1 p.25
• Serialise all pages of the tender in sequence from first to last. D1 p.4
• Forms must be completed without any alteration to the text, and all blank spaces filled in. Standard rule D1 p.12
• Tenders must be received at the address by the deadline. Late tenders are declared late, rejected and returned unopened. D1 p.16

Lots and categories

• Lot Single contract: Single contract. The TDS states the number and identification of lots is N/A. D1 p.24

Not covered in the documents we reviewed

• Contract value and estimated budget (not stated in reviewed pages).
• Scope of services, number of guards, shifts and sites (Section V Description of Services not reviewed).
• Financial qualification thresholds, cash flow requirement, turnover and years for litigation or non-performance history (Section III blanks not filled).
• Section IV Tendering Forms, including the Form of Tender, price schedule and Confidential Business Questionnaire, were not reviewed.
• Section VII Special Conditions of Contract, payment terms, and performance security amount and form.
• Any addenda or clarifications since issue (none in the material).
• Tender fee or purchase price, if any, at the procuring entity office.
• Site location for the guarding service and site visit date, if any.
• Scoring details for the price-quotation and Section III sub-factors beyond those in the reviewed pages.

Terms explained

TDS

Tender Data Sheet, the tender-specific values that override the standard Instructions to Tenderers.

ITT

Instructions to Tenderers, the standard rules for preparing and submitting a bid.

Tender security

Money or guarantee lodged with the bid to protect the buyer if the bidder withdraws or does not sign the contract. Here Kes 100,000.

Tender validity

Number of days the tender must remain open and binding after the closing date (210 days).

Responsive or non-responsive

A tender is responsive if it meets all mandatory requirements; a non-responsive tender is rejected without evaluation.

MR (Mandatory Requirement)

Pass/fail preliminary checks (MR1 to MR18). Failing any one makes the bid non-responsive.

CR12

Company search certificate from the Registrar of Companies listing shareholders and directors, required issued within the last 12 months.

Tax compliance certificate

Certificate from Kenya Revenue Authority confirming tax obligations are met.

PSRA

Private Security Regulatory Authority, which registers security service providers.

Power of Attorney

Written authority allowing a named person to sign and bind the company to the tender.

JV

Joint Venture, two or more firms bidding together.

Lowest evaluated bidder

After passing mandatory checks and the technical score of at least 80%, the bidder with the lowest price is awarded the contract.