Laikipia County: Consultancy to review Public Particip…

What is being bought

Consultancy services to review the Laikipia County Public Participation Policy and Act, 2014, and to develop the Laikipia County Public Participation Policy and Bill, 2026, under an open tender using Least Cost Selection. Location of services is not stated in the reviewed pages.

What could disqualify you

Tenders failing the preliminary requirements are non-responsive and not considered further. Proposals must not contain material financial information in the technical proposal; a technical proposal with material financial information is declared non-responsive. Proposal must not propose alternative Key Experts; non-compliance is non-responsive. D1 p.19
Proposals submitted late are rejected and returned unopened. D1 p.3
Joint venture members may not also make an individual proposal or be part of another JV for the same contract; a consultant submitting more than one proposal is disqualified. D1 p.9
Public officers of the procuring entity and their spouses, children, parents, siblings, and related firms are not eligible to tender or be awarded a contract. Standard rule D1 p.7

Key facts

Closing: Mon 9 Nov 2026, 11:00 am
Proposals must be submitted through IFMIS on or before 9 November 2026 at 1100 hours; all tenderers must submit both hardcopies and electronically via IFMIS. Portal closing date matches. No later addendum changing this date was found in the material reviewed. Unverified D1 p.4
Bid / tender security: Not stated in the documents we reviewed Not stated D1 p.19
Tender fee: Tender documents are obtained electronically free of charge. D1 p.3
Site visit: Not stated in the documents we reviewed Not stated D1 p.15
Pre-bid meeting: Optionnel
Pre-proposal conference: No. D1 p.15
Reserved for: Not stated in the documents we reviewed Not stated P
Contract value: Not stated in the documents we reviewed Not stated D1 p.3
Tender opening: Tenders opened publicly via the IFMIS system immediately after the deadline, in the presence of tenderers' representatives who choose to attend. Data Sheet gives the opening venue as Laikipia County Headquarters, Ground Floor, Board Room 1, Rumuruti, Laikipia. D1 p.18
Tender validity: Proposals must remain valid for 180 days after the proposal submission deadline. D1 p.15

Who can apply

Open to all qualified and interested consultants, including joint ventures, from all countries, unless the Data Sheet says otherwise. Government-owned enterprises eligible only if legally and financially autonomous and operating under commercial law. Standard rule D1 p.7

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Experience, licences and financial capacity

Technical

Mandatory technical criteria: firm must have at least 3 years' experience in legislative drafting and policy development; at least 2 similar assignments with proof (LSO/contracts/award letters). D1 p.19
Team leader must hold a bachelor's degree in Law or related field, have at least 5 years' practice experience, and be an active member of the Law Society of Kenya in good standing. Associate expert needs a minimum bachelor's degree in Political science, Law, Policy, Governance or related field and LSK active membership. D1 p.20
Minimum technical score to pass is 70 out of 100 points. Scoring: specific experience 30, work plan and methodology 30, key staff qualifications 40. D1 p.20

Financial

Financial proposal must be itemised and priced with separate breakdowns of professional fees, administrative costs and a summary table; prices inclusive of VAT and all applicable taxes; fees in line with the Advocates Remuneration Order. D1 p.44
Financial evaluation is yes/no: signed and stamped financial proposal submission form and one original plus one copy. Lowest responsive bidder recommended for award. D1 p.20

How and where to submit

Submission may be made electronically via IFMIS and in hardcopy. Hardcopy address per Data Sheet: Head of Supply Chain, County Government of Laikipia, Laikipia County Headquarters, P.O Box 46-20321, Rumuruti. Invitation gives P.O Box 131-20321, Rumuruti for the Director Supply Chain Management. Conflicting D1 p.18
Technical Proposal: one original. Financial Proposal: one original and one copy. Financial Proposal goes in a separate sealed envelope. D1 p.18
Proposal must be in a single sealed envelope bearing the assignment name and reference number, addressed to the Procuring Entity with a 'DO NOT OPEN BEFORE' warning; inside, technical original, technical copies and financial envelopes are sealed and marked separately. Standard rule D1 p.11

Lots and categories

No lots are stated in the reviewed material. Not stated D1 p.3

What the addenda changed

Portal lists A1 and A2, both tender notice adverts dated 2026-10-27; content not available in the material reviewed, so no changes can be confirmed. Not stated A1

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Assignment name: Data Sheet gives the assignment name as provisions of consultancy services for departmental statutory compliance training, while the invitation and cover give the policy review and Bill development title. (D1 p.3 and D1 p.15)
Hardcopy submission address: Invitation gives P.O Box 131-20321 Rumuruti (Director Supply Chain Management); Data Sheet gives P.O Box 46-20321 Rumuruti (Head of Supply Chain). (D1 p.3, D1 p.18)
Proposal submission address: Electronic submission on portal versus hardcopy physical deposit required by TDS; bidder should confirm the physical delivery address. (P, D1 p.4, D1 p.18)

Not covered in the documents we reviewed

Addenda A1 and A2 content (tender notice adverts) not reviewed; any changes to dates or requirements unknown.
Data Sheet clause 2.1 assignment name conflicts with the tender title; confirm correct scope.
Tender security amount and validity beyond declaration form (not stated in reviewed pages).
Contract value and budget amount.
Financial evaluation weighting and scoring formula beyond yes/no.
Terms of Reference (Section 5) describing scope, deliverables and timelines.
Standard Forms of Contract special conditions beyond those reviewed.
Place of service delivery and duration of assignment.
Pages 2, 5-6, 13-14, 16-17, 22-37, 39-43, 45-50, 53-55, 57, 60 not reviewed.
Contact e-mail for clarifications (josphine.njoki@laikipia.go.ke) deadline is stated as 7 days before submission in Data Sheet; invitation says 2 November 2026 for notice of intention to bid.

Terms explained

IFMIS: Integrated Financial Management Information System, the government electronic system through which this tender must be submitted.
TDS / Data Sheet: Tender Data Sheet: the tender-specific section giving values and requirements that override the general instructions.
Least Cost Selection (LCS): Method where technical proposals are scored against a minimum pass mark and the lowest responsive financial price wins.
Responsive: Proposal that meets all mandatory requirements and is not materially deficient; non-responsive proposals are rejected.
JV: Joint Venture: a grouping of firms bidding together; joint ventures may need Competition Authority exemption before contract signature.
AGPO: Access to Government Procurement Opportunities: reservation for youth, women and persons with disabilities; not applicable here per portal.
Tender Securing Declaration: A signed declaration form that serves as tender security, required as a mandatory document.
CR12: Company Registry certificate listing directors and shareholders, required issued within the last 12 months.
Key Experts: Named professional staff whose CVs are scored; alternative experts cannot be proposed.

Laikipia County: Consultancy to review Public Participation Policy and Act 2014 and develop policy and Bill 2026 (CGL/KDSP/B20/02/2026-2027)