Nyamira County Assembly tender 2656196: supply and delivery of stationery, 3-year framework agreement (AGPO)
Official title: SUPPLY AND DELIVERY OF STATIONERIES FRAMEWORK AGREEMENT FOR THREE YEARS RENEWABLE YEARLY SUBJECT TO SATISFACTORY PERFORMANCE.
- Closing
- Tue 3 Nov 2026, 12:15 pm EAT
- Tender number
- 2656196
- Procuring entity
- county assembly of nyamira
- Kategorie
- Non Consultancy Services · Framework Agreements
- Reserved for (portal)
- AGPO groups (youth, women, PWD)
- County
- Nyamira
Official documents take precedence. NairobiCity is an independent information service, not the procuring entity or a government body. This summary was prepared from the official documents with AI assistance; every requirement was matched to the document wording, but it can still contain mistakes. Before you apply, read the official tender documents and any addenda.
What is being bought
Supply and delivery of stationery (record books, notebooks, pens, staplers, files, A4 photocopying paper, binding covers and similar items) under a framework agreement for three years, renewable yearly subject to satisfactory performance, for the County Assembly of Nyamira. Quantities are not stated; items are called off as needed. Reserved for AGPO per the portal record and cover page.
What could disqualify you
- Evaluation is pass/fail (Responsive or Not Responsive) on the listed requirements; failing any of the five listed requirements makes the tender not responsive. D2 p.6
Key facts
- Closing
-
Tue 3 Nov 2026, 12:15 pm
Tenders must be received through IFMIS on or before this date and time. D1 p.1 - Bid / tender security
- Not stated in the documents we reviewed Not stated P
- Tender fee
- Not stated in the documents we reviewed Not stated P
- Site visit
- Not stated in the documents we reviewed Not stated P
- Pre-bid meeting
- Not stated in the documents we reviewed Not stated P
- Reserved for
- Reserved for AGPO per portal record and tender cover. P
- Contract value
- Not stated in the documents we reviewed Not stated P
- Tender opening
- Tender opening is carried out immediately through IFMIS at the County Assembly of Nyamira Former CDF Hall, behind Nyamira Stage, in the presence of tenderers or their representatives. D1 p.1
- Tender validity
- Prices must be net inclusive of all taxes, in Kenya Shillings, and remain valid for 120 days after the date of tender opening. D1 p.1
Who can apply
- Tender is reserved for AGPO (Access to Government Procurement Opportunities) registered firms, per the portal record and cover page. Bidders must attach a valid AGPO registration certificate to qualify. D2 p.7
Application checklist
Tick items off as you prepare. Your ticks stay on this device only.
Required from every bidder
Experience, licences and financial capacity
Technical
- Price schedule lists 35 stationery items (record books, notebooks, pens, pencils, stickers, paper clips, punches, staplers and pins, envelopes, box and spring files, marker pens, stamp pad ink, diary, file dividers, A4 80 GSM photocopy paper in white, green and blue, binding covers and binding tape, plus any other item as need arises). Each item priced per unit of issue (AWR). Unit costs are to be entered by the bidder. D2 p.6
Financial
- Prices must be quoted net inclusive of all taxes, in Kenya Shillings. D1 p.1
How and where to submit
- Complete tender documents must be submitted electronically through the IFMIS Supplier Portal (www.suppliers.treasury.go.ke), as per the requirements in the document. Portal record lists electronic submission. D1 p.1
- Bidders who download the tender document must send their company name, postal, physical, email and telephone addresses to tenders@nyamiraassembly.go.ke for clarifications and addenda. D1 p.1
Lots and categories
- Tenders are invited for individual lots; award is to the lowest evaluated cost per lot, subject to meeting qualification criteria for each lot. Lot numbers are not listed in the material reviewed. D2 p.8
What the addenda changed
- No addenda were provided for review. Not stated P
Points to confirm with the procuring entity
The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.
- Framework duration: Portal title and tender title say three years renewable yearly; the invitation body text says one year renewable. Bidders should confirm with the procuring entity. (D1 p.1 (body text) vs D1 p.1 and D2 p.1 (title) and portal record)
Not covered in the documents we reviewed
- Tender security amount, form and validity (bid_security section not in reviewed pages)
- Tender fee or whether one applies
- Estimated contract or framework value
- Lot numbers and their descriptions
- Addenda, if any
- Qualification and evaluation methodology beyond pass/fail checklist (ITT and Section III detail)
- Performance security requirements and amount
- Any pre-bid meeting or site visit requirements
- Estimated annual volumes and call-off process details
- Standard Instructions to Tenderers clauses on bid validity, mandatory forms and evaluation method
Terms explained
- Framework Agreement (FA)
- An agreement with selected suppliers for a fixed term that sets terms for later call-off orders; it does not commit the entity to buy.
- Call-off
- A specific order placed under a framework agreement when the entity needs goods.
- AGPO
- Access to Government Procurement Opportunities, a programme reserving some public tenders for young persons, women and persons with disabilities.
- IFMIS
- Integrated Financial Management Information System, the government e-procurement platform where bids are submitted.
- Responsive
- A bid that meets all mandatory requirements in the evaluation criteria and can be considered for award.
- Lot
- A separately awarded part of the tender.
- AWR
- Unit of issue shown in the price schedule; not defined in the material reviewed.
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