Supply, install, test and commission 2No 13M LED highmast floodlights, Malewa West Ward, Gilgil (youth-reserved)

What is being bought

Supply, installation, testing and commissioning of 2 No. 13-metre LED highmast floodlights in Malewa West Ward, Gilgil Sub-County, Nakuru County, for the County Government of Nakuru, Department of Infrastructure. The notice states the tender is reserved for youth.

Key facts

Closing

Tue 3 Nov 2026, 10:00 am
Closing date and time for submission, per portal and TDS. No addenda were reviewed to change it. D2 p.29

Bid / tender security

No tender security amount is required. Instead, submit a duly filled, signed and stamped Tender-Securing Declaration Form in the format provided. No cash or bank guarantee amount is stated. D2 p.29

Tender fee

Tender documents may be viewed and downloaded free of charge. No tender fee is stated. D2 p.6

Site visit

Optional
Site visit is encouraged at the tenderer's own responsibility, risk and cost. The TDS states no pre-tender site visit is held. Standard rule D2 p.13

Pre-bid meeting

Optional
No pre-tender meeting or pre-arranged site visit is held, according to the TDS. D2 p.28

Reserved for

Reserved for youth. The portal record lists no reserved group, but the notice, cover page and Tender Data Sheet all state youth. D2 p.6

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Tenders open immediately after the closing deadline, in the presence of bidders' representatives who choose to attend, at County Government HQ, Moi Road, 1st floor, board room, Nakuru. D2 p.29

Tender validity

Tenders remain valid for 210 days. The notice says this runs from the opening date; the TDS says it starts from the submission deadline. See conflicts. Conflicting D2 p.29

Who can apply

• The tender is reserved for youth. The notice and the Tender Data Sheet both state this reservation. Only businesses that qualify as youth enterprises may tender. D2 p.6
• TDS: the invitation is extended to the group qualifying for reservations, stated as RESERVED FOR YOUTH. D2 p.30

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• MR1: an honest history of any claims, litigation, default notices and financial penalties due to defaults, in the format provided and certified. D2 p.31
• MR2: certified copy of the company's Certificate of Incorporation or registration in Kenya from the Registrar of Companies. D2 p.31
• MR3: copy of CR12 for the directors of the company, or National ID for a sole proprietorship, valid for the last 12 months. D2 p.31
• MR4: certified copy of registration with the National Construction Authority (NCA) in Category 8 or above as an Electrical Works Contractor, together with a valid NCA Practicing License. D2 p.31
• MR5: valid copy of the company's current Tax Compliance Certificate from Kenya Revenue Authority (KRA). It must be valid at least on the closing date. D2 p.32
• MR6: Form of Tender completed, signed and stamped in the format provided. D2 p.32
• MR7: Tender-Securing Declaration Form, duly filled, signed and stamped, in the format provided. D2 p.32
• MR8: confidential business questionnaire, duly filled, signed and stamped. D2 p.32
• MR9: current valid business permit for the year 2026. D2 p.32
• MR11: Bill of Quantities, duly filled and stamped, in the format provided. D2 p.32
• MR12: valid AGPO Certificate for YOUTH. This is required because the tender is reserved for youth. D2 p.32
• MR13: valid EPRA Certificate Class C2 and above for the company. D2 p.32

Required only in some situations

• Authorization to sign: an authorization from the director(s) designating an officer from the bidding company, certified by a commissioner of oaths. Applies where an officer signs for the bidder. D2 p.29

Experience, licences and financial capacity

Technical

• MR15 and ITT 13.1 pagination: the whole tender must be serialized from page 1 to the last page (1, 2, 3...) as required by Section 74(1)(i) of PPADA 2015. Non-compliance makes the bid non-responsive. D2 p.31
• TR1 general experience: number of years in similar works or supplies (3 years and above = 10 marks; 2-3 years = 5 marks; 0-2 years = 3 marks). Evidence of LPOs, LSOs, award letters and contracts must be attached. D2 p.35
• TR1 specific experience: annual volume of similar works of Kshs 2 million and above over the past 2 years, scored (2 million and above = 20 marks; 1-2 million = 15 marks; below 1 million = 5 marks). Attach LPO/LSO, award, contract or completion evidence. D2 p.35
• Pass mark: only bidders scoring 70% and above in technical evaluation move to financial evaluation. D2 p.37
• Key equipment: the bidder must show it can meet requirements for key equipment, using Form EQU for each item (owned, rented, leased or specially manufactured). D2 p.37

Financial

• TR2 financial capacity: certified bank statements for the past two years (2025 and 2024), 5 marks each year, worth up to 10 marks. Letters of credit may be submitted for 5 marks. D2 p.35
• TR2 financial capacity: certified audited accounts for 2025 and 2024, signed and stamped by a certified practicing accountant or auditor, worth 10 marks. D2 p.35
• Financial evaluation: the qualifying bidder with the lowest financial quote is recommended for award. A tie goes to the bidder with the highest technical score. D2 p.37
• Prices must be quoted in Kenya Shillings and include all taxes. D2 p.6
• Prices are fixed (not subject to adjustment) according to the Tender Data Sheet. D2 p.29

How and where to submit

• Electronic submission is permitted. Soft copies go through the supplier portal. D2 p.6
• Both soft and hard copies must be submitted. D2 p.6
• Hard copies must be in a plain sealed envelope marked with the tender number and description, and deposited in the tender box at County Government HQ, Moi Road, ground floor, main entrance, or sent by post. D2 p.29
• Submission address per TDS: County Government of Nakuru, P.O Box 2780-20100, Moi Road, County Government Headquarters, Nakuru (ground floor, main entrance). See conflicts for the postal box number. D2 p.29
• Number of copies: in addition to the original tender, ONE copy is required. D2 p.29
• The whole tender must be serialized from page 1 to the last page (1, 2, 3...). D2 p.6
• Tender documents must be submitted in both soft (through the supplier portal) and hard copies as described in the invitation notice. D2 p.32

Not covered in the documents we reviewed

• No addenda (A1, A2...) were provided, so the closing date and other terms could be changed later. Confirm before submission.
• Contract value or estimated cost is not stated in the material. Performance security depends on this figure (ITT 52.3 exempts contracts under Kshs 5 million).
• Bill of Quantities, drawings and technical specifications for the floodlights were not reviewed (Parts 2 requirements, Sections V-VII).
• Tender Forms (Section IV), Contract Forms and Special Conditions (Sections VIII-X) were not reviewed.
• Pages 8-10, 14, 18-19, 21-22, 24, 27, 36, 38-39, 41 and other pages of the 103-page bidding document were not provided. The TR2 table continues on page 36.
• Portal record lists no reserved groups, while the notice and TDS say reserved for youth.
• Site location detail and the exact pre-tender visit arrangements beyond the TDS were not provided.
• Penalties, liquidated damages, retention and performance security amounts were not provided.
• Whether the Tender Securing Declaration must be submitted in original form for the physical copy: ITT 21.1 says original; confirm with the procuring entity.

Terms explained

TDS (Tender Data Sheet)

The section of the tender document that gives tender-specific details and overrides the standard Instructions to Tenderers where they conflict.

Tender-Securing Declaration

A signed, stamped form in which the bidder promises to accept penalties if it withdraws or fails to sign after award. Here it replaces a cash or bank tender security.

AGPO

Access to Government Procurement Opportunities: a reservation scheme for youth, women and persons with disabilities. Here it requires a valid AGPO certificate for youth.

MR (Mandatory Requirement)

A pass/fail requirement checked at preliminary examination. Failing any MR makes the tender non-responsive.

Responsive / non-responsive

A tender that meets all mandatory terms is responsive and goes forward. A non-responsive tender is rejected without further evaluation.

CR12

Company Registry return showing the company's directors and shareholders, from the Registrar of Companies.

NCA Category 8 Electrical Works

National Construction Authority registration at Category 8 or above in electrical works, required for the bidder.

EPRA Class C2

Energy and Petroleum Regulatory Authority licence class required for electrical work on this tender.

Serialization

Numbering every page of the tender in sequence from 1 to the last page.

Standstill period

A 14-day wait after the award notification during which unsuccessful bidders may complain before the contract is signed.

LSO/LPO

Local Service Order / Local Purchase Order, evidence of past contracts for experience scoring.

Highmast floodlight

A tall pole (here 13 m) carrying multiple lights to illuminate a wide area.