Tender 038/2026-2027: supply, installation and commissioning of 3no 13m LED highmast floodlights, Mau Narok Ward, Njoro Sub County (reserved for PWD)

What is being bought

Supply, installation and commissioning of 3 no. 13m LED highmast floodlights at Mau Narok Ward, Njoro Sub County, Nakuru County, under an open national tender reserved for persons living with disabilities (PWD). Works category.

Key facts

Closing

Tue 3 Nov 2026, 10:00 am
Closing date and time for submission: Tuesday 3 November 2026 at 10:00am East Africa time. D2 p.28

Bid / tender security

No bid security (tender security) is required; instead a Tender-Securing Declaration Form, duly filled, signed and stamped, must be submitted. D2 p.29

Tender fee

Tender documents may be downloaded free of charge; no fee is stated for applying. D2 p.6

Site visit

Optional
Site visit is not held as a pre-tender site visit (NOT APPLICABLE); tenderers are encouraged, at their own cost, to visit the site. D2 p.28

Pre-bid meeting

Optional
No pre-tender meeting: NOT APPLICABLE. D2 p.28

Reserved for

Reserved for persons living with disabilities (PWD). D2 p.1

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders open immediately after closing at the County Government of Nakuru headquarters Board Room, 1st Floor, Moi Road, Nakuru; bidder representatives may attend. D2 p.29

Tender validity

Tenders remain valid for 210 days from the date of opening of tenders. D2 p.6

Who can apply

• Tender is reserved for PWD: only businesses/firms belonging to persons living with disabilities who are appropriately registered may tender. D2 p.6
• Foreign tenderers must source at least 40% of contract inputs from national suppliers; JVs and foreign tenderers have further rules. Joint ventures are noted as not applicable for this tender (maximum 2 JV members: NOT APPLICABLE). Standard rule D2 p.11

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of Certificate of Incorporation/registration in Kenya from the Registrar of Companies. D2 p.31
• Honest history of any claims, litigation, default notices and financial penalties, in the format provided and certified. D2 p.31
• CR12 for the directors of the company, or National ID for sole proprietorship, valid for the last 12 months. D2 p.31
• Certified copy of registration with the National Construction Authority in Category 8 or above as an Electrical Works Contractor, together with a valid NCA Practicing License. D2 p.31
• Valid copy of current KRA Certificate of Tax Compliance, valid at least on the closing date. D2 p.31
• Form of Tender completed, signed and stamped in the format provided. D2 p.31
• Tender Securing Declaration Form, duly filled, signed and stamped, in the format provided. D2 p.31
• Duly filled, signed and stamped confidential business questionnaire. D2 p.31
• Current valid business permit (year 2026). D2 p.32
• Duly filled and stamped Bill of Quantities in the format provided. D2 p.32
• Valid AGPO Certificate for PWD. D2 p.32
• Valid EPRA Certificate Class C2 and above of the company. D2 p.32
• Form of tender and tender securing declaration must be original (tender securing declaration form must accompany the tender). D2 p.6

Required only in some situations

• Written confirmation of authorization to sign for the tenderer: authorization from the company directors designating an officer, certified by a commissioner of oaths. D2 p.29
• Certificate of tax compliance from KRA is required for Kenyan tenderers; tax clearance or exemption certificate from KRA. Standard rule D2 p.11

Experience, licences and financial capacity

Technical

• Preliminary and technical criteria: TR.1 General experience (10 marks) and specific experience of similar works worth Kshs 2 million and above in past 2 years (20 marks). Bidders must score 70% and above to proceed to financial evaluation. D2 p.37
• Works must be completed per the Works requirements (drawings, specifications, bills of quantities) in Part 2 of the tender document; the Bill of Quantities must be fully priced. Standard rule D2 p.32

Financial

• Financial capacity (25 marks): certified bank statements for past two years (2025-2024), letter(s) of credit or line of credit, and certified audited accounts for 2025 and 2024 signed and stamped by a certified practicing accountant/auditor. D2 p.35
• Average annual construction turnover, and financial resources (sources of financing) must be provided on prescribed forms. Standard rule D2 p.46

How and where to submit

• Electronic submission is permitted: soft copy via supplier portal (supplier.treasury.go.ke / IFMIS) and hard copies in plain sealed envelopes marked with tender number and description, delivered to the tender box at Moi Road, County Government Headquarters Ground Floor entrance, Nakuru, or posted to P.O Box 2780-20100, Nakuru. D2 p.30
• Number of copies: one original plus ONE additional copy of the tender. D2 p.29
• Serialize all pages of the tender sequentially from cover page to the last page, including attachments, in the format 1, 2, 3. D2 p.6
• Hard copies must be in plain sealed envelopes indicating tender number and description. D2 p.6

Lots and categories

• No lots are specified in the material reviewed; single contract for Mau Narok Ward. Not stated D2 p.31

What the addenda changed

• No addenda were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Contract value / estimated cost of the works
• Bill of Quantities, drawings and technical specifications (Part 2 Works Requirements, Sections V-VII)
• Full Section III financial criteria and bidder minimum turnover
• Section IV tender forms (Form of Tender, confidential business questionnaire)
• General Conditions of Contract and Special Conditions (performance security amount if any)
• Any addenda issued after the original documents
• Pages 8-10 and 16-24 of the bidding document (ITT clauses on submission and bid validity details) were not provided in full
• Specific PWD registration authority named in the TDS

Terms explained

PWD

Persons living with disabilities; this tender is reserved so only registered PWD-owned firms may bid.

AGPO

Affirmative Action Procurement scheme for youth, women and persons with disabilities; a valid AGPO certificate is required here.

TDS

Tender Data Sheet: the tender-specific rules that override the general instructions.

Tender-Securing Declaration

A signed promise instead of cash or bank guarantee that the bidder will honour its tender if awarded; no bank tender security is required here.

Responsive / non-responsive

A tender that meets all mandatory requirements is responsive; one that does not is rejected without further evaluation.

MR

Mandatory Requirement: must be met at preliminary evaluation or the tender fails.

NCA

National Construction Authority, the regulator that registers contractors and sets their category.

EPRA

Energy and Petroleum Regulatory Authority; certificate class C2 and above is required by MR 13.

CR12

Companies Registry return listing a company's directors and shareholders.