Installation of solar panels at Mwiteithia Kirima borehole, Solai Ward, Rongai Sub County (Nakuru County, youth-reserved)

What is being bought

Installation of solar panels at the Mwiteithia Kirima borehole in Solai Ward, Rongai Sub County, Nakuru County, under reference CGN/WEECCNR/ONT/051/2026-2027. The tender is reserved for youth-owned enterprises (AGPO youth).

Key facts

Closing

Tue 3 Nov 2026, 10:00 am
Closing date and time for submission: 3 November 2026 at 10:00 AM East Africa time. D2 p.28

Bid / tender security

No tender security (bond or guarantee) is required. Instead, bidders must submit a duly filled, signed and stamped Tender-Securing Declaration Form. D2 p.29

Tender fee

Tender documents may be downloaded free of charge. D2 p.6

Site visit

Optional
Site visit: not applicable (no pre-tender site visit); bidders are encouraged, at their own cost, to visit the site. D2 p.28

Pre-bid meeting

Optional
Pre-tender conference: NOT APPLICABLE. D2 p.28

Reserved for

Reserved for YOUTH. D2 p.1

Contract value

Not stated in the documents we reviewed Not stated D2 p.1

Tender opening

Tenders are opened immediately after the closing deadline at the County Government HQ, 1st Floor, Board Room, Moi Road, Nakuru. D2 p.29

Tender validity

Tenders remain valid for 210 days from the date of opening. D2 p.6

Who can apply

• Tender is reserved for YOUTH. Only businesses/firms belonging to the specified youth group are eligible to tender. D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Valid AGPO Certificate for YOUTH. D2 p.31
• Certificate of Incorporation/registration in Kenya from the Registrar of Companies, certified by commissioner of oaths/advocate registered in Kenya. D2 p.31
• CR12 for the directors of the company, or National ID for sole proprietorship, valid for the last 12 months, certified by commissioner of oaths/advocate registered in Kenya. D2 p.31
• Registration with the National Construction Authority (NCA) in Category 8 or above as water Works Contractor, together with a valid NCA Practicing License, certified by commissioner of oaths/advocate registered in Kenya. D2 p.31
• Valid copy of current Certificate of Tax Compliance issued by KRA, valid at least on the closing date. D2 p.31
• Form of tender completed, signed and stamped in the format provided. D2 p.31
• Duly filled, signed and stamped Tender Securing Declaration Form in the format provided. D2 p.31
• Duly filled, signed and stamped confidential business questionnaire. D2 p.31
• Current valid business permit (year 2026). D2 p.31
• Written power of attorney authorizing the signatory of the bid to commit the bidder, witnessed by a Commissioner of Oaths. D2 p.31
• Duly filled and stamped Bill of Quantities in the format provided. D2 p.31
• Honest history of any claims, litigation, default notices and financial penalties, in the format provided, certified by a Commissioner of Oaths. D2 p.31
• Authorisation from the director(s) of the company designating an officer to sign for the bidding company, certified by commissioner of oaths. D2 p.29
• Tax clearance: a Kenyan tenderer must provide a valid tax clearance or tax exemption certificate issued by KRA. Standard rule D2 p.11

Experience, licences and financial capacity

Technical

• Maximum subcontracting permitted is 0% of the total contract amount. D2 p.30
• Alternative tenders shall not be considered. Alternative completion times shall not be permitted. D2 p.28
• Serialization: all pages of the tender from cover to last page (including attachments) must be numbered sequentially 1, 2, 3... D2 p.31
• Scoring: bidders scoring below 70% in technical evaluation are eliminated; only those scoring 70% and above proceed to financial evaluation. D2 p.37

Financial

• Prices must be fixed and quoted entirely in Kenya shillings, inclusive of all taxes; the lowest evaluated qualified bidder is recommended for award. D2 p.28
• Prices must be inclusive of all taxes, capacity building levy and delivery costs and expressed in Kenya shillings. D1 p.4

How and where to submit

• Electronic tenders are permitted. Softcopy must be submitted through the supplier portal; hard copies in plain sealed envelopes marked with tender number and description, deposited in the tender box at County Government HQ Moi Road, Ground Floor entrance, or sent by post to the County Secretary, P.O Box 2780-20100, Nakuru. D2 p.6
• Both soft copy (through IFMIS supplier portal) and hard copies must be submitted. D2 p.31
• Number of copies: ONE in addition to the original of the tender. D2 p.29
• Bids must be in plain sealed envelopes indicating tender number and description. D1 p.4

Lots and categories

• No lots stated; single tender. Not stated D2 p.29

What the addenda changed

• No addenda reviewed for this tender. Not stated P

Not covered in the documents we reviewed

• Contract value / estimated cost of the solar panel installation
• Bill of Quantities and technical specifications (Section VI/VII) for the solar installation
• Addenda, if any, issued after 23 October 2026
• Form of Tender and Tender-Securing Declaration templates
• Whether the Tender Securing Declaration has a specific form number or validity
• Performance security requirement details
• Site location details beyond the tender title

Terms explained

AGPO

Affirmative Action Procurement programme for youth, women and persons with disabilities; a valid AGPO certificate is required here for youth-reserved tenders.

Tender Securing Declaration

A signed declaration that the bidder will accept penalties if it withdraws; used here instead of a bank guarantee.

Responsive / non-responsive

A bid that meets all mandatory requirements is responsive; otherwise it is rejected without further evaluation.

TDS

Tender Data Sheet: the tender-specific rules that supplement the standard instructions to tenderers.

MR

Mandatory Requirement: a pass/fail preliminary check.

NCA

National Construction Authority, which registers construction contractors.

CR12

Company return of directors and shareholders issued by the Registrar of Companies.

Commissioner of Oaths

A person authorised to certify copies and sign statements as true.