Construction of a new dispensary at Kaputir, Kaputir/Kapelibok Ward, Turkana County (TCG/MOH/MED/18/2026-2027)

What is being bought

Turkana County Government (Ministry of Health Services and Sanitation) invites tenders for the proposed construction of a new dispensary at Kaputir in Kaputir/Kapelibok Ward, Turkana South Constituency, Turkana County. This is a works contract; the quantities are in the Bills of Quantities, which were not reviewed.

Key facts

Closing

Thu 5 Nov 2026, 10:00 pm
Closing deadline per the invitation: 5 November 2026 at 10:00 AM. The portal shows 22:00 on the same date. Confirm the time with the procuring entity. Late tenders are rejected. Conflicting D2 p.6

Bid / tender security

Tender security: invitation and Section III require KES 100,000 of bid amount valid 180 days; the TDS requires a bank guarantee of KES 100,000 described as of the contract amount. The public notice accepts a tender securing declaration form for AGPO categories. Confirm form and amount basis. Conflicting D2 p.25

Tender fee

Not stated in the documents we reviewed Not stated D2 p.6

Site visit

Optional
Site visit is optional and encouraged at the tenderer's own risk and expense. No pre-arranged site visit date is set in the TDS. Standard rule D2 p.10

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.11

Reserved for

Invitation (ITT 33.4) says the tender is not reserved (NOT APPLICABLE), but the portal lists the reserved group as agpo, and the public notice lists it under AGPO/special group (youth, women and PWDs). Confirm with the procuring entity. Conflicting D2 p.26

Contract value

Not stated in the documents we reviewed Not stated D1 p.2

Tender opening

Public opening at the Supply Chain Management Department Boardroom, County Headquarters, Lodwar, on 5 November 2026 at 10:30 AM EAT. D2 p.26

Tender validity

Tender validity is 180 days from the opening date (invitation, TDS and Section III), but the public notice says prices must remain valid for 120 days from the opening date. See conflicts. Conflicting D2 p.25

Who can apply

• The invitation says tendering is open to all qualified and interested tenderers, but the portal and public notice list the tender under the AGPO/special group category (youth, women, PWDs). This conflict is recorded under reserved_for. Conflicting D2 p.6
• Foreign tenderers must source at least 40% of contract inputs from citizen suppliers and contractors, or they are automatically disqualified. Standard rule D2 p.10

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Copy of a valid Certificate of Incorporation and Certificate of Confirmation of Directors and shareholding (CR12). D2 p.28
• Tender security of KES 100,000.00 of bid amount, valid for 180 days, from a PPRA recognised tender security provider, or a duly filled tender securing declaration form for the special groups. See bid_security for the conflict. D2 p.28
• Copy of a valid Tax Compliance Certificate from KRA. D2 p.28
• Sequential pagination of the entire document. The tenderer must chronologically serialize all pages. D2 p.29
• Price schedule / Bill of Quantities in the format provided, form of tender in the format provided, and confidential business questionnaire in the format provided. D2 p.29
• Anti-corruption form SD1, debarment form SD2, Code of Ethics form and Tenderers information form, all in the format provided. D2 p.29
• Audited account statements for 2023, 2024 and 2025. D2 p.29
• Valid NCA 8 or above registration certificate, and valid NCA 8 or above practising licence, as Civil Engineering Contractors (Building Works), minimum class NCA 8. D2 p.29
• Valid business permit from any county government in Kenya. D2 p.29
• Written confirmation authorising the signatory, in the form of a Power of Attorney, attached to the tender. D2 p.25

Required only in some situations

• If bidding as a joint venture: a copy of the Joint Venture Agreement signed by all members, or a letter of intent to execute one, signed by all members, with a copy of the proposed JV agreement. Standard rule D2 p.13

Experience, licences and financial capacity

Technical

• Experience: at least six similar projects completed successfully in the last five years, evidenced by completion certificates, LSOs and letters of award. Scored up to 30 marks. D2 p.30
• General experience in other works or supplies projects, evidenced by LPOs/LSOs and completion certificates. Scored up to 20 marks. D2 p.30
• Equipment: signed and stamped list of relevant equipment, with proof of ownership or lease agreement. Minimum of 5 equipment items. Scored up to 10 marks. D2 p.30
• Qualified technical staff: Project Manager with a degree in a relevant construction discipline and minimum 2 years relevant experience; Site Agent with a degree or diploma in a relevant construction discipline. CVs and certificates required. Scored up to 15 marks. D2 p.30
• Work methodology and schedule giving time lines. Scored up to 10 marks. D2 p.31
• Minimum technical pass mark to proceed to financial evaluation is 65 marks. Evaluation is quality and cost based (QCBS) with technical weight T=0.8 and financial weight P=0.2. D2 p.31
• Registration with the National Construction Authority (NCA) is not a condition for tender but is a condition of contract award and signature. A selected tenderer may register before award. Standard rule D2 p.10
• Alternative tenders are not considered and alternative completion times are not permitted. Alternative technical solutions are permitted only as per the Bills of Quantities and specifications. D2 p.25

Financial

• Audited company statements of accounts for the last three years (2023, 2024, 2025) certified by a reputable audit firm: 2 marks for each year provided. D2 p.31
• Credit line reference: a letter from a bank. Scored 4 marks. D2 p.31
• Bank statement for the last 6 months to the date of tender showing at least 2 million shillings. Scored 5 marks. Financial capacity section totals 15 marks. D2 p.31

How and where to submit

• Submission is electronic only, through the IFMIS Supplier Portal (supplier.treasury.go.ke) as per the tender document requirements, before the IFMIS deadline. D2 p.25
• Tenders are addressed to the County Secretary, Turkana County Government, County Headquarters, P.O Box 11-30500, Lodwar. D2 p.25
• Submit one original and ONE copy of the tender, each marked as required. Original tender security must be delivered in person; see conflicts. D2 p.25
• Original bid security must be delivered physically to the Director Supply Chain Management Services, Procurement Department, Office of the Governor, Lodwar. Conflicting D1 p.3
• Tenders must be serialized and all documents uploaded as PDF. Help: IFMIS Help Desk at National Treasury, 0800 721 477. Unverified D1 p.3

Lots and categories

• No lots are stated in the material reviewed; the tender is for a single dispensary. Not stated D2 p.6

What the addenda changed

• No addenda were provided for review. Not stated P

Not covered in the documents we reviewed

• Contract value and contract duration
• Tender document fee amount (blank in the invitation)
• Pre-tender meeting or site visit dates, if any
• Whether the AGPO reservation applies (conflicting sources)
• Final choice between bank guarantee and tender securing declaration
• Performance security requirements
• Section IV tender forms, Section V Bill of Quantities, Section VI specifications and Section VII drawings, which were not reviewed
• Any addenda issued after the original documents
• Lots, if any

Terms explained

TDS

Tender Data Sheet: the tender-specific values that override the standard Instructions to Tenderers.

AGPO

Access to Government Procurement Opportunities: reserved groups of youth, women and persons with disabilities that may be given exclusive tenders.

IFMIS

Integrated Financial Management Information System, the government platform used for electronic tender submission.

PPRA

Public Procurement Regulatory Authority, which regulates public tenders in Kenya.

Tender security

Money or guarantee provided with a bid to secure that the tenderer will honour its bid; can be forfeited if withdrawn or if the contract is not signed.

Tender-securing declaration

A signed declaration used instead of a tender security, which can lead to debarment if breached.

Responsive

A tender that meets all mandatory requirements; non-responsive tenders are rejected early.

JV

Joint venture: two or more firms bidding together under one agreement.

NCA

National Construction Authority, which registers contractors for construction work.

QCBS

Quality and cost-based selection: technical and financial scores are weighted and combined.

Power of Attorney

Written authority allowing a named person to sign and commit the tenderer.

BOQ

Bill of Quantities: the priced list of works items that must be completed in the price schedule.

LSO / LPO

Local Service Order / Local Purchase Order: documents proving past contracts.