Proposed Expansion of Nasiger Dispensary in Turkwel Wa…

What is being bought

Turkana County Government (Ministry of Health Services and Sanitation) requests sealed tenders for the construction works for the proposed expansion of Nasiger Dispensary in Turkwel Ward, Turkana County (Loima Constituency). Quantities are set out in the Bills of Quantities, which were not in the reviewed pages.

What could disqualify you

Any tender not accompanied by a substantially responsive tender security or tender-securing declaration is rejected as non-responsive. Standard rule D2 p.15
Late tenders are declared late, rejected and returned unopened. Standard rule D2 p.17
If a tenderer fails to submit the information required for eligibility and qualification, its tender will be rejected. Tenders are also rejected if the procuring entity cannot verify the information. Standard rule D2 p.15
Any false information provided by a bidder leads to automatic disqualification. D2 p.32
Bidders who submit documents through web links or personal links are automatically disqualified. Documents must be properly titled and uploaded as PDF. Unverified D1 p.2
Manual (paper) submissions will not be accepted; all tenders must be submitted through the IFMIS platform. Unverified D1 p.3

Key facts

Closing: Thu 5 Nov 2026, 10:00 am
Closing: tenders must be received by this date and time through the IFMIS portal. Date and time per the portal record and notice. P
Bid / tender security: Conflict: the bidding document requires a bank guarantee of KSh 100,000 of the contract amount, valid 30 days beyond the tender validity. The D1 notice and the mandatory checklist refer to a tender securing declaration form for AGPO/special groups, and the checklist refers to bid amount. Conflicting D2 p.25
Tender fee: Tender documents downloaded electronically are free. The fee for purchasing hard copies is blank in the notice, so the amount is not stated. D2 p.6
Site visit: اختياري
A site visit is encouraged at the tenderer's own cost and risk. No date is given for a pre-arranged site visit. Standard rule D2 p.10
Pre-bid meeting: Not stated in the documents we reviewed Not stated D2 p.25
Reserved for: Conflict: the portal and D1 notice list this tender under AGPO / special group (youth, women and PWDs). The bidding document (ITT 33.4) says the reservation is NOT APPLICABLE. Ask the procuring entity before bidding. Conflicting D2 p.26
Contract value: Not stated in the documents we reviewed Not stated D1 p.2
Tender opening: Conflict: the tender data sheet gives the opening time as 10:30 AM EAT on 5 November 2026, while the closing time is 10:00 AM. Conflicting D2 p.26
Tender validity: Conflict: the bidding document sets tender validity at 180 days from opening. The D1 notice says prices must remain valid for 120 days from the opening date. Conflicting D2 p.25

Who can apply

Tendering is open to all qualified and interested tenderers under an open competitive national method. The D1 notice lists this tender (No. 23) under the AGPO/special group category (youth, women and PWDs), but the bidding document says the reservation is not applicable, so eligibility under the reservation must be confirmed with the procuring entity. Conflicting D2 p.6
Kenyan tenderers must provide a valid tax compliance certificate or tax exemption certificate issued by the Kenya Revenue Authority. Standard rule D2 p.10

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Experience, licences and financial capacity

Technical

Working experience: at least six similar projects successfully completed in the last five years, with evidence of completion certificates, LSOs and award letters (up to 30 marks). General experience in other works or supplies, with at least five projects (up to 20 marks). D2 p.30
Equipment: signed and stamped list of relevant equipment, minimum of 5 items, with proof of ownership or lease agreement (10 marks). D2 p.30
Qualified technical staff: a Project Manager with a degree in a relevant construction discipline and at least 2 years of relevant experience (10 marks), and a Site Agent with a degree or diploma in a relevant construction discipline (5 marks). CVs and certificates required. D2 p.30
A work methodology and schedule giving time lines (10 marks). D2 p.32
Minimum pass mark of 65 marks on the technical evaluation before the financial evaluation is applied. D2 p.31

Financial

Audited statements of accounts for the last three years (2023, 2024, 2025), certified by a reputable audit firm (2 marks for each year provided). D2 p.32
Credit line reference: a letter from a bank (4 marks). D2 p.32
Bank statement for the last six months to the tender date showing at least KSh 2 million (5 marks). D2 p.32
Evaluation is quality and cost-based (QCBS): technical weighted 0.8 and financial weighted 0.2. Highest combined score wins. D2 p.31

How and where to submit

Tenders must be submitted electronically through the IFMIS supplier portal as stated in the tender documents. Complete tender documents must be submitted through the IFMIS supplier portal on or before the date and time shown in IFMIS. Unverified D1 p.2
The IFMIS system locks out automatically at the closing time and date. Bidders with access problems should contact the IFMIS Help Desk at the National Treasury on 0800 721 477. Unverified D1 p.3
Address for submission: The County Secretary, Turkana County Government, County Headquarters, P.O Box 11-30500, Lodwar. D2 p.25
Tenders must be serialised page by page. Sealing and marking rules apply (original and copies in separate sealed envelopes if submitted in hard copy). Standard rule D2 p.16
Original bid security must be delivered in person to the Director Supply Chain Management Services, Office of the Governor, Lodwar. This conflicts with the electronic-only submission rule. Conflicting D1 p.3

Lots and categories

No lots are stated in the reviewed pages. Not stated D2 p.25

What the addenda changed

No addenda were provided for review. Not stated P

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Reserved group (AGPO / youth, women, PWDs): Portal and D1 notice list the tender as AGPO / special group; the bidding document says the reservation is NOT APPLICABLE. (P; D1 p.1; D2 p.26)
Tender security type and amount basis: Bidding document requires a bank guarantee of KSh 100,000 of the contract amount; D1 and mandatory checklist refer to a tender securing declaration form and to bid amount. (D2 p.25; D2 p.28; D1 p.1)
Tender validity period: Tender data sheet says 180 days; D1 notice says 120 days from the opening date. (D2 p.25; D1 p.3)
Opening time: Tender data sheet gives opening at 10:30 AM EAT on 5 November 2026; closing and portal say 10:00. (D2 p.26; P; D1 p.1)
Physical delivery of bid security vs electronic-only submission: Notice says original bid security must be delivered to the office in person, but manual submissions will not be accepted and all tenders must be submitted through IFMIS. (D1 p.3; D1 p.2)

Not covered in the documents we reviewed

Addenda (A1, A2 etc.) if any were issued after the bidding document
Bills of Quantities, specifications and drawings (Parts 2 pages not reviewed)
Section IV tender forms and the Form of Tender text
Pre-tender meeting or site visit dates, if any
Performance security amount and form
Contract value or estimated cost
Hard-copy tender fee amount (left blank in the notice)
Lot information if applicable
Tender data sheet entries for the remaining ITT clauses not reviewed (28 of 140 pages reviewed)

Terms explained

AGPO: Affirmative Action Procurement Preference Scheme for youth, women and persons with disabilities; some tenders are reserved for these groups.
Tender security: Money or guarantee submitted with the tender to protect the buyer if the bidder withdraws or fails to sign the contract.
Tender-Securing Declaration: A signed declaration on an official form used instead of cash or a bank guarantee; a failed declaration can lead to debarment.
TDS (Tender Data Sheet): The section of the bidding document that sets tender-specific values such as validity, security amount and submission details.
Responsive: A tender that meets all mandatory requirements; a non-responsive tender is rejected without further evaluation.
PPRA: Public Procurement Regulatory Authority, which regulates public procurement in Kenya.
IFMIS: Integrated Financial Management Information System, the government portal through which tenders must be submitted.
NCA: National Construction Authority; contractors must be registered before contract award.
QCBS: Quality and Cost-Based Selection, which scores technical and financial proposals together.
JV: Joint venture of two or more firms bidding together.
LSO / LPO: Local service order / local purchase order used as evidence of past work.
BOQ: Bill of Quantities, the priced list of works items.
Power of Attorney: Written authority allowing a named person to sign the tender for the company.

Proposed Expansion of Nasiger Dispensary in Turkwel Ward, Turkana County (Loima Constituency) - TCG/MOH/23/2026-2027