Proposed construction of a new dispensary at Piringkan, Lakezone Ward, Turkana County (Tender TCG/MOH/MED/9/2026-2027)

What is being bought

Turkana County Government, through the Ministry of Health Services and Sanitation, invites tenders for the construction of a new dispensary at Piringkan in Lakezone Ward, Turkana North Constituency, Turkana County. It is a works tender under the Public Procurement and Asset Disposal Act 2015 (PPADA) with a bill of quantities and specifications in the tender document.

Key facts

Closing

Thu 5 Nov 2026, 10:00 am
Tender closing date and time: 5 November 2026 at 10:00 AM (portal and invitation). No addenda reviewed changing this. P

Bid / tender security

Amount KSh 100,000.00. Form is a bank guarantee per the TDS, or a tender securing declaration for AGPO categories per the notice; the TDS says the amount is 'of the contract amount' while the evaluation criteria say 'of bid amount'. Valid 180 days (ITT 19 requires validity 30 days beyond tender validity). Conflicting D2 p.26

Tender fee

Not stated in the documents we reviewed Not stated D2 p.6

Site visit

Optional
Site visit is optional: tenderers are encouraged, at their own cost and risk, to visit and inspect the site. Non-attendance is not a cause for disqualification. Standard rule D2 p.11

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.25

Reserved for

Public notice (D1) and portal record list AGPO / special group (youth, women and PWDs) for this tender. The Tender Data Sheet ITT 33.4 says NOT APPLICABLE. Ask the procuring entity before bidding, as this decides whether a non-AGPO business can bid. Conflicting D2 p.33

Contract value

Not stated in the documents we reviewed Not stated D2 p.6

Tender opening

Tender opening on 5 November 2026. The Tender Data Sheet gives 10:30 AM EAT at the Supply Chain Management Department Boardroom, Lodwar, while the public notice shows closing/opening at 10:00 AM. Ask to confirm. Conflicting D2 p.26

Tender validity

Tenders remain valid for 180 days from the opening date (ITT 18.1). The public notice says prices must remain valid for 120 days from opening. Ask to confirm. Conflicting D2 p.6

Who can apply

• The invitation says tendering is open to all qualified and interested tenderers, but the public notice lists this tender under the AGPO/special group category (youth, women and PWDs). See the reserved_for item and the conflicts list. Conflicting D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Valid Certificate of Incorporation. D2 p.29
• Certificate of Confirmation of Directors and shareholding (CR12). D2 p.29
• Valid tax compliance certificate from KRA. D2 p.29
• Tender security of KSh 100,000.00 valid for 180 days, from a PPRA-recognized tender security provider, or a duly filled Tender Securing Declaration form for the special groups. Form type conflicts across documents; see bid_security. Conflicting D2 p.29
• Registration with the National Construction Authority: valid NCA 8 or above registration certificate (Civil Engineering Contractors, Building Works, minimum Class NCA 8) and valid practising licence. D2 p.29
• Valid business permit from any county government in Kenya. D2 p.29
• Audited accounts statement for 2023, 2024 and 2025. D2 p.29
• Other mandatory forms: sequential pagination of the whole tender, price schedule/BOQ in the format provided, form of tender, confidential business questionnaire, anti-corruption form SD1, debarment form SD2, code of ethics form, and tenderers information form. D2 p.29
• Written authorization (power of attorney) for the person signing the tender. Tender must be signed by an authorized person. D2 p.25

Experience, licences and financial capacity

Technical

• Previous experience in at least six similar projects completed successfully in the last five years (scored, with completion certificates, LSOs and award letters). Minimum pass mark to financial evaluation is 65 marks. D2 p.30
• Qualified technical staff: Project Manager with a degree in a relevant construction discipline and at least 2 years' experience; Site Agent with a degree or diploma in a relevant construction discipline. Scored in technical evaluation. D2 p.30
• Equipment: signed and stamped list of at least five relevant equipment items with proof of ownership or lease agreement. Scored. D2 p.30
• Work methodology and schedule with time lines (10 marks). D2 p.32
• A contractor must be registered with the National Construction Authority before contract award and signature. Registration is not a condition for tender but must be obtained before award. Standard rule D2 p.10

Financial

• Audited statements of accounts for the last three years (2023, 2024, 2025) certified by a reputable audit firm (2 marks each year). Scored. D2 p.32
• Credit line reference letter from a bank (4 marks). Bank statement for the last 6 months to the tender date showing at least 2 million (5 marks). Scored. D2 p.32
• Minimum average annual construction turnover, financial capacity figures and number of similar contracts for qualification are left blank in the tender document, so they are not stated. Not stated D2 p.35

How and where to submit

• Tenders must be submitted electronically through the IFMIS Supplier Portal (supplier.treasury.go.ke). Manual submissions will not be accepted. The system locks out at the closing time. D2 p.26
• All documents must be properly titled and uploaded in PDF. Bidders who submit documents through web links or personal links will be automatically disqualified. Unverified D1 p.2
• One original and one copy of the tender are required, marked ORIGINAL and COPY. Original bid security must be delivered physically to the Director Supply Chain Management Services office in Lodwar. This physical delivery conflicts with electronic-only submission. Conflicting D1 p.3

Lots and categories

• No lots. The tender is a single contract. Not stated D2 p.26

What the addenda changed

• No addenda were included in the reviewed material. Check with the procuring entity for any addenda before the deadline. Not stated P

Not covered in the documents we reviewed

• Bill of quantities and contract value estimate
• Addenda to the tender, if any
• Pre-tender or site visit meeting date and time, if any
• Turnover and experience thresholds left blank in the tender document
• Whether the tender is open or reserved to AGPO groups
• Physical versus electronic bid security delivery details
• Pages not provided: Section V-VII drawings and specifications, Section X contract forms, and the tender forms section

Terms explained

AGPO

Access to Government Procurement Opportunities: a reservation for youth, women and persons with disabilities, who must register to qualify.

Tender security

A guarantee (cash, bank guarantee or insurance guarantee) or, for special groups, a signed tender securing declaration, that protects the procuring entity if a bidder withdraws or fails to sign.

Tender-Securing Declaration

A signed form, used for special groups, by which the bidder agrees to be barred from public tenders if it withdraws or fails to sign.

TDS

Tender Data Sheet: the tender-specific section that sets values such as validity, security and submission rules.

Responsive

A tender that meets all mandatory requirements; a non-responsive tender is rejected at the preliminary stage.

NCA

National Construction Authority, which requires contractors to be registered for construction work in Kenya.

IFMIS

Integrated Financial Management Information System, the government portal used for electronic tender submission.

QCBS

Quality and Cost Based Selection: technical score weighted 0.8 and financial score 0.2 to pick the best combined bid.

Power of attorney

Written authority allowing the named person to sign the tender for the company.