Construction of a 3-door toilet with urinal at Mireroni Dispensary, Subukia Ward, Subukia Sub-County

What is being bought

Nakuru County Government is inviting sealed tenders for works: the proposed construction of a 3-door toilet with urinal at Mireroni Dispensary in Subukia Ward, Subukia Sub-County. This is an open national tender reserved for persons with disability (reference CGN/MOH/ONT/020B/2026-2027).

Key facts

Closing

Tue 3 Nov 2026, 10:00 am
Tenders must be received at the County Secretary tender box or by post no later than this date and time. No addenda were provided that change it. D2 p.31

Bid / tender security

No tender security amount is required. Instead bidders must submit a duly filled, signed and stamped Tender-Securing Declaration Form, in the format provided, witnessed by a Commissioner of Oaths or advocate. D2 p.31

Tender fee

Tender documents may be downloaded or viewed free of charge from nakuru.go.ke, supplier portal or tenders.go.ke. No tender fee is stated. D2 p.6

Site visit

Optional
No pre-tender site visit is held for this tender according to the Tender Data Sheet. ITT 7.1 generally encourages tenderers to visit the site at their own cost. D2 p.30

Pre-bid meeting

Optional
No pre-tender conference is held for this tender according to the Tender Data Sheet. D2 p.30

Reserved for

Reserved for persons with disability (PWD). The portal record also lists this tender as reserved for pwd. D2 p.1

Contract value

Not stated in the documents we reviewed Not stated

Tender opening

Tenders are opened immediately after the deadline, in the Board Room, 1st Floor, County Government Headquarters, Moi Road, Nakuru. Bidders' representatives may attend and must sign the attendance register. D2 p.31

Tender validity

Tenders remain valid for 210 days. The start date is disputed: the invitation says from the date of opening; ITT 20.1 says from the submission deadline. Conflicting D2 p.31

Who can apply

• The tender is reserved for persons with disability. Only businesses/firms belonging to that group, appropriately registered as such, are eligible to tender. Bidders must hold a valid AGPO certificate for persons with disability (see mandatory documents). D2 p.6
• Tender is an open national tender method using a standardized tender document; this is a Works tender for a single contract (no lots). D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• MR1: honest history of claims, litigation, default notices and financial penalties due to defaults, in the format provided and certified by a Commissioner of Oaths. D2 p.34
• MR2: copy of company Certificate of Incorporation/registration in Kenya from the Registrar of Companies, certified by a Commissioner of Oaths or Kenya-registered advocate. D2 p.34
• MR3: copy of CR12 for the directors of the company (or National ID for a sole proprietorship), valid for the last 12 months, certified by a Commissioner of Oaths or Kenya-registered advocate. D2 p.34
• MR4: certified copy of registration with the National Construction Authority (NCA) in Category 8 or above as a Building Works Contractor, together with a valid NCA Practicing License, certified by a Commissioner of Oaths or Kenya-registered advocate. See conflict with ITT 3.12. Conflicting D2 p.34
• MR5: valid copy of current Certificate of Tax Compliance issued by Kenya Revenue Authority, valid at least on the closing date. D2 p.34
• MR6: Form of Tender completed, signed and stamped in the format provided. D2 p.34
• MR7: duly filled, signed and stamped Tender-Securing Declaration Form in the format provided, which must be an original witnessed by a Commissioner of Oaths or Kenya-registered advocate. D2 p.6
• MR8: duly filled, signed and stamped confidential business questionnaire. D2 p.34
• MR9: current valid business permit for year 2026. D2 p.34
• MR10: written power of attorney authorizing the signatory to commit the bidder, witnessed by a Commissioner of Oaths. The TDS also requires an authorization from the company directors designating the officer, certified by a Commissioner of Oaths. D2 p.34
• MR11: valid AGPO certificate for persons with disability. D2 p.34
• MR12: tender documents submitted in both soft copy (through the IFMIS supplier portal) and hard copies, in the manner described in the Invitation Notice. D2 p.34
• MR13: duly filled priced bill of quantities (arithmetic errors lead to disqualification). D2 p.34
• MR14: sequential serialization and pagination of the entire document from page 1 to the last page (format 1,2,3...). D2 p.34

Experience, licences and financial capacity

Technical

• Technical evaluation (Part B) is scored out of 100. Only bidders scoring 70% and above proceed to financial evaluation; others are eliminated. D2 p.40
• TR1 General and specific experience: general experience in similar works (3 years and above = 10 marks; 2-3 years = 5 marks; 0-2 years = 3 marks), and specific experience of annual volume of works of Kshs 2 million and above in the past 2 years (up to 20 marks). Attach LPOs, LSOs, award letters, contracts or completion certificates. D2 p.38
• TR2 Financial capacity (25 marks): certified bank statements for 2024 and 2025 (5 marks each year), and certified audited accounts for 2024 and 2025 signed and stamped by a certified practicing accountant or auditor. D2 p.38
• TR3 Proposed project personnel (10 marks): head office staff including a graduate director, manager or accountant with a bachelor degree in civil/structural engineering or building; site agent or construction manager with a diploma in building construction or related field with over 2 years experience. D2 p.38
• TR4 Essential equipment (20 marks): concrete mixer or vibrator (10 marks) and tipper/lorry/pickup (10 marks), evidenced by ownership documents (purchase receipts) or lease agreements which must include telephone and email. D2 p.38
• TR5 Work methodology (15 marks): proposed work sequence/programme within the set contract period (10 marks) and methodology on safety during construction (5 marks). D2 p.39

Financial

• The lowest priced tender among those that qualify technically is recommended for award. If two firms tie on lowest price, the firm with the highest technical score is recommended. D2 p.40
• Prices quoted are FIXED (not subject to adjustment) and must be in Kenya shillings and include all taxes. D2 p.31

How and where to submit

• Electronic submission: soft copy through the supplier portal (IFMIS) together with hard copies. Hard copies must be in plain sealed envelopes indicating tender number and description. D2 p.31
• Hard copies: deposit in the Tender Box at Moi Road, County Government Headquarters, Ground Floor Entrance, Nakuru, or send by post to The County Secretary, County Government of Nakuru, P.O Box 2780-20100, Moi Road, Nakuru. See conflict on P.O Box number. Conflicting D2 p.7
• Number of copies: one original plus ONE copy, each marked ORIGINAL or COPY, with the original prevailing in any discrepancy. D2 p.31
• Packaging: deliver in a single sealed envelope or package bearing the tender name and reference number, containing separate sealed envelopes marked ORIGINAL and COPIES; inner envelopes show the procuring entity name and address, tenderer name and address, and tender reference. Unsealed or unmarked envelopes are not the entity's responsibility and may not be accepted. Standard rule D2 p.20
• The tender must be typed or written in indelible ink, signed by a person duly authorized, with the signatory's name and position typed or printed below the signature; all pages with entries or amendments must be initialed. Tender must be in English. Standard rule D2 p.20

Not covered in the documents we reviewed

• No addenda ([A1], [A2]...) were provided; any later changes to the closing date, forms or requirements are unknown.
• Documents reviewed were 29 of 117 pages of the bidding document. Section V Drawings, Section VI Specifications, Section VII Bills of Quantities, Section IV Tendering Forms and Section VIII-X contract conditions were not reviewed.
• Financial qualification amounts in the evaluation criteria (minimum turnover, cash flow amount, years of history, similar contract values) are blank in the material reviewed; the entity should confirm them.
• Performance security amount and form, and the performance security requirement after award, are not stated in the pages reviewed.
• Contract value or budget estimate is not stated.
• Bidders should confirm the exact NCA registration requirement and the postal address and negotiation number conflicts.
• The period of validity start date and the confirmed negotiation number need clarification from the procuring entity.
• Not stated whether bidders must submit the BOQ in a specific format or whether a bid price range applies.

Terms explained

Tender-Securing Declaration (TSD)

A signed declaration, on the prescribed form, that the bidder will accept penalties such as debarment if it withdraws or refuses to sign the contract. Used here instead of a cash or bank tender security.

TDS (Tender Data Sheet)

The section of the tender document that gives the specific rules for this tender and overrides the general Instructions to Tenderers where they conflict.

ITT (Instructions to Tenderers)

The standard general rules for preparing and submitting a tender.

AGPO

Access to Government Procurement Opportunities, a scheme reserving some public tenders for youth, women and persons with disability who are registered. Here the tender is reserved for persons with disability.

Responsive / non-responsive

A tender is responsive if it meets all the tender requirements without material deviation. Non-responsive tenders are rejected and not evaluated further.

Mandatory requirements (MR)

Preliminary pass/fail checks (MR1-MR14). Failing any one means the tender is not evaluated further.

CR12

Company return showing the directors and shareholders, issued by the Registrar of Companies.

NCA

National Construction Authority, which registers contractors for construction works in Kenya. Registration category determines the size of works a firm may undertake.

Serialization

Numbering every page of the tender consecutively from the cover page to the last page, e.g. 1, 2, 3.

Bill of Quantities (BOQ)

A priced list of the work items and quantities, which the bidder must fill in with unit rates and totals.

Arithmetic error

A mistake in unit price, quantity, subtotal or total in the BOQ. Under the evaluation rules these lead to disqualification.

JV (Joint Venture)

Two or more firms bidding together. The TDS says joint ventures are not applicable to this tender.