Patient attendant services at Nakuru County Referral and Teaching Hospital (framework contract)

What is being bought

Provision of patient attendant services at Nakuru County Referral and Teaching Hospital under a framework contract, open to all bidders. The contract duration for each item will not be more than two years, subject to annual review of performance. Quantities and staffing numbers are not stated in the reviewed pages.

Key facts

Closing

Tue 3 Nov 2026, 10:00 am
Tender submission deadline. Portal closing date and times match this TDS. No addenda reviewed changed it. D2 p.30

Bid / tender security

Original tender security of Kshs 100,000, in the form of a bank guarantee, a guarantee from an IRA-licensed insurance company, or a guarantee from a CBK-licensed financial institution. Validity period of the security is not stated. A tender-securing declaration is not the option stated for this tender. D2 p.30

Tender fee

Tender documents may be downloaded free of charge from the County website, the Supplier portal or tenders.go.ke. No tender fee is stated. D2 p.3

Site visit

Obrigatório
Pre-Tender Site Inspection is required to be attended and certified (MR15). It is scheduled on 29 and 30 October 2026 at 11:00 AM at the New OPD Department Complex Boardroom. D2 p.29

Pre-bid meeting

Optional
Bidders Conference held with the site inspection on 29 and 30 October 2026 at 11:00 AM at the New OPD Department Complex Boardroom. Non-attendance at the pre-tender meeting is not a cause for disqualification. D2 p.11

Reserved for

No reservation: the tender is open to all bidders; the portal lists no reserved groups. D2 p.1

Contract value

Not stated in the documents we reviewed Not stated D2 p.1

Tender opening

Tenders opened immediately at the county old chambers, First Floor of County Headquarters, East African Time. Bidders or representatives may attend and must sign an attendance register. D2 p.31

Tender validity

Tenders remain valid for 210 days, counted from the submission deadline. Extension of up to 60 days may be requested. Tender security must be extended if requested. D2 p.30

Who can apply

• Tendering is open to all qualified and interested tenderers, under national open tender. D2 p.1
• Foreign tenderers must source at least 40% of contract inputs (supplies, subcontracts and labour) from national suppliers and contractors, with documentary evidence in the tender. A tenderer is treated as foreign if not registered in Kenya or if registered in Kenya with less than 51% Kenyan citizen ownership. Standard rule D2 p.9

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• MR1: honest history of any claims, litigation, default notices and financial penalties due to defaults, in the format provided, certified by a Commissioner of Oaths. D2 p.34
• MR2: copy of company Certificate of Incorporation/registration in Kenya from the Registrar of Companies, certified by a Commissioner of Oaths or Kenya-registered advocate. D2 p.34
• MR3: copy of CR12 for the directors of the company, or National ID for a sole proprietorship, valid for the last 12 months, certified by a Commissioner of Oaths or Kenya-registered advocate. D2 p.34
• MR4: valid copy of the current Certificate of Tax Compliance issued by KRA, valid at least on the closing date. D2 p.34
• MR5: tender form of tender completed, signed and stamped in the format provided. D2 p.34
• MR6: duly filled, signed and stamped price schedule; all items in the price schedule must be quoted. D2 p.34
• MR7: duly filled Confidential Business Questionnaire in the format provided. D2 p.34
• MR8: current valid business permit for year 2026. D2 p.34
• MR9: written power of attorney authorising the signatory of the bid, witnessed by a Commissioner of Oaths. D2 p.34
• MR10: Certificate of Good Conduct from DCI, valid within the last 12 months, for at least 2 proposed supervisors (1 per shift), valid at tender opening and certified by a Commissioner of Oaths. D2 p.34
• MR11: valid NSSF Compliance Certificate issued within the last 12 months, OR current NSSF payment receipt for the last 3 months (June, July, August 2026) plus NSSF Registration Certificate; certified by a Commissioner of Oaths. D2 p.34
• MR12: valid SHIF Compliance Certificate from the Social Health Authority within the last 12 months, OR SHIF Registration Certificate plus 3 months remittance evidence; all employees to be remitted under SHIF; certified by a Commissioner of Oaths. D2 p.34
• MR13: salary rates for the proposed personnel, which must be within the current SRC legal framework. D2 p.34
• MR15: Pre-Tender Site Inspection certificate, evidence of having visited the Hospital to assess the scope of services, signed by an official. D2 p.35
• MR16: sequential serialization and pagination of the entire tender document from page 1 to the last page (1, 2, 3...). D2 p.35

Required only in some situations

• If the tender is by a joint venture: a copy of the Joint Venture Agreement signed by all members, or a signed Form of intent to execute a JV Agreement with a copy of the proposed agreement. D2 p.12

Experience, licences and financial capacity

Technical

• Contract duration for each item will not be more than two years, subject to annual review of performance. Intended start is within the validity period. D2 p.28
• Preliminary description of the proposed methodology, work plan and schedule must be provided in Section IV. Technical evaluation is scored and tenderers must reach 75% to proceed. Standard rule D2 p.10

Financial

• Audited bank accounts for the last two years (2024 and 2025), certified by a Commissioner of Oaths, are scored in the technical evaluation (5 marks per year, 10 marks total). Conflicts with Annex 9 listing. Conflicting D2 p.46
• The bidder that qualifies technically and offers the lowest financial quote will be recommended for award. If two firms tie on lowest price, the firm with the higher technical score is recommended. D2 p.46

How and where to submit

• Complete serialized tender document must be submitted in both hard copies and soft copy. Soft copy through the supplier portal; hard copies in plain sealed envelopes marked with tender number and description, deposited in the tender box at County Government HQ Moi Road (ground floor entrance) or posted to The County Secretary. Conflicting D1 p.2
• Electronic tenders are permitted; soft copies go through the supplier portal. D2 p.30
• Postal address for submission: The County Secretary, County Government of Nakuru, P.O. Box 2780-20100, Moi Road (D2). The Invitation in D1 gives P.O. Box 2870-20100. Ask the procuring entity which is correct. Conflicting D2 p.4
• Number of copies required is not stated in the reviewed pages (ITT 22.1 refers to the TDS, which does not state a number). Not stated D2 p.17

Lots and categories

• Lot Not Applicable: Not applicable: the invitation has no lots; the tender is for one contract. D2 p.28

What the addenda changed

• No addenda were included in the reviewed material. Not stated P

Not covered in the documents we reviewed

• Any addenda (A1, A2...) or clarifications issued after the original tender documents.
• Number of copies required (ITT 22.1 refers to the TDS).
• Validity period of the tender security.
• Section V Procuring Entity's Requirements (service scope, staffing levels, shifts, service locations).
• Section VII Special Conditions and General Conditions (payment terms, performance security, contract period details).
• Section III technical scoring table details and the pass mark breakdown (pages 43-45 were not reviewed).
• Contract value or budget estimate.
• Price schedule form and any monthly rate requirements.
• Minutes of the pre-tender meeting and any published responses to clarification questions.
• Exact venue and address for the pre-tender site inspection certificate signing.

Terms explained

Tender security

Money guarantee (here Kshs 100,000) that must accompany a bid, from a bank, licensed insurer or CBK-licensed institution. Forfeited if the bidder withdraws or fails to sign.

TDS (Tender Data Sheet)

Section II of the tender document giving tender-specific values that override the general instructions.

MR (Mandatory Requirement)

Pass/fail check at preliminary evaluation. Failing any MR makes the bid non-responsive.

Responsive / non-responsive

A responsive tender meets all mandatory terms. A non-responsive tender is rejected without further evaluation.

Power of attorney

Written authority allowing a named person to sign and bind the company to the tender, witnessed by a Commissioner of Oaths.

Commissioner of Oaths

Authorised person who certifies copies of documents as true copies of originals.

CR12

Kenyan company return listing directors and shareholders from the Registrar of Companies.

SHIF / SHA

Social Health Insurance Fund and Social Health Authority; a compliance certificate is required for all employees.

NSSF

National Social Security Fund; compliance certificate or remittance receipts required.

SRC

Salaries and Remuneration Commission; proposed salaries must follow its framework.

Framework contract

Contract that sets terms for repeated service call-offs over a period rather than a single fixed order.