Cleaning and unclogging of drainages across Kivumbini Ward, Nakuru East Sub County - reserved for youth

What is being bought

Proposed cleaning and unclogging of drainages across Kivumbini Ward, Nakuru East Sub County, Nakuru, for Nakuru County Government (works, FY 2026/2027). The tender is reserved for youth-owned businesses according to the invitation and tender data sheet.

Key facts

Closing

Tue 3 Nov 2026, 10:00 am
Submission deadline: on or before Tuesday 3 November 2026 at 10:00 AM East Africa time. Portal closing date agrees. D2 p.39

Bid / tender security

No tender security (bid bond) required; instead bidders must submit a duly filled, signed and stamped Tender-Securing Declaration Form. D2 p.39

Tender fee

Tender documents may be obtained free of charge from the County website, the tenders portal, or the supplier portal. D2 p.7

Site visit

Optionnel
Site visit not compulsory: the tender data sheet says pre-tender site visit is not applicable; bidders are encouraged to visit at their own cost. D2 p.39

Pre-bid meeting

Optionnel
No pre-tender meeting: TDS says not applicable. D2 p.39

Reserved for

Reserved for YOUTH (AGPO youth group). Portal and tender documents agree. D2 p.1

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders opened immediately after the deadline at the County Government HQ 1st floor board room, Moi Road, Nakuru, in the presence of bidders' representatives who attend. D2 p.39

Tender validity

Tenders remain valid for 210 days from the date of opening. D2 p.39

Who can apply

• Tender is reserved for youth: only businesses belonging to the specified youth group that are appropriately registered may tender, per the Invitation/TDS reservation. D2 p.40

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Valid AGPO Certificate for YOUTH. D2 p.42
• Certified copy of company's Certificate of Incorporation/registration in Kenya from the Registrar of Companies, certified by commissioner of oaths/advocate registered in Kenya. D2 p.42
• Copy of CR12 for the directors of the company, or National ID for sole proprietorship, valid for the last 12 months, certified by commissioner of oaths/advocate. D2 p.43
• Certified copy of registration with National Construction Authority in Category 8 or above as a Road Works Contractor, with valid NCA Practicing License, certified by commissioner of oaths/advocate. Check with the entity whether this category applies to drainage works. D2 p.43
• Valid copy of current Certificate of Tax Compliance from KRA, valid at least on the closing date. D2 p.43
• Form of tender completed, signed and stamped in the format provided. D2 p.43
• Duly filled, signed and stamped Tender Securing Declaration Form in the format provided. D2 p.43
• Duly filled, signed and stamped confidential business questionnaire. D2 p.43
• Current valid business permit (year 2026). D2 p.43
• Written power of attorney authorizing the bid signatory, witnessed by a Commissioner of Oaths. D2 p.43
• Duly filled and stamped Bill of Quantities in the format provided. D2 p.43
• Honest history of any claims, litigation, default notices and financial penalties, in the format provided, certified by a Commissioner of Oaths. D2 p.42
• Authorisation from the director(s) of the company designating an officer to sign, certified by a commissioner of oaths. D2 p.39

Experience, licences and financial capacity

Technical

• Technical evaluation: general experience (years in business, 10 marks) and specific experience (annual volume of works of at least KSh 2 million in the past 2 years, 20 marks), with evidence via LPO/LSO, award letters, contracts or completion certificates. D2 p.46
• Work method/schedule: tenderer should provide a preliminary description of proposed work method and schedule. Standard rule D2 p.16

Financial

• Financial evaluation: certified bank statements for 2024 and 2025 and certified audited accounts for 2024 and 2025, plus Letter of credit, are scored. D2 p.46
• Prices must be quoted in Kenya Shillings and include all taxes; prices are fixed. D2 p.39

How and where to submit

• Electronic tenders are permitted; soft copies must be submitted through the supplier portal and hard copies in plain sealed envelopes marked with tender number and description, deposited in the tender box at Moi Road County Government Headquarters ground floor entrance, or posted to the County Secretary, P.O. Box 2780-20100, Nakuru. D2 p.39
• Number of copies of the original tender: ONE additional copy in addition to the original. D2 p.39
• All pages of the tender must be serialized chronologically from the cover page to the last page in numerical format 1, 2, 3. D2 p.44

Lots and categories

• No lots stated for this tender. Not stated D2 p.38

What the addenda changed

• No addenda in the reviewed material. Not stated P

Not covered in the documents we reviewed

• Estimated contract value and contract price range
• Full Evaluation and Qualification Criteria for lots, and minimum turnover, key personnel and equipment details (Section III financial sub-factors left blank in document)
• Bill of Quantities and Drawings/Specifications (Parts 2) for the drainage works scope
• Form of tender and Tender Securing Declaration form templates
• Bid submission for ITT 21 details beyond the declaration
• Any addenda after 23 October 2026 publication
• Performance security amount and conditions (ITT 52)
• Contract conditions and standstill details beyond summary

Terms explained

AGPO

Access to Government Procurement Opportunities: a reservation scheme for youth, women and persons with disabilities.

Tender Securing Declaration

A signed, stamped declaration used instead of a cash or bank bid bond; it commits the bidder to forfeiture if they withdraw or refuse award.

TDS

Tender Data Sheet: the tender-specific particulars that supplement or amend the standard Instructions to Tenderers.

MR

Mandatory Requirement: a pass/fail preliminary check; failing any one makes the bid non-responsive.

Responsive

A tender that meets all mandatory requirements and terms of the tender document without material deviation.

CR12

Kenyan company return listing directors and shareholders, issued by the Registrar of Companies.

NCA

National Construction Authority: registers contractors for construction works in Kenya.

Commissioner of Oaths

Authorised official who certifies copies and signatures on documents.

Negotiation No.

Portal reference number for the tender in the e-procurement system (2428869).