Road and Drainage Works (Upgrading) at Kwa Chief, Muguga and Drainage Unblocking, Nakuru East

What is being bought

Road and drainage works: upgrading of roads and drainage at Kwa Chief in Muguga, plus unblocking of drainages using labour-based methods, in Nakuru East Ward, Nakuru East Sub County, Nakuru City. Open national tender for works, reference CGN/NKRCB/ONT/045/2026-2027, procured by County Government of Nakuru. No quantities or contract value are stated in the pages reviewed.

Key facts

Closing

Tue 3 Nov 2026, 10:00 am
Closing date and time for submission: 3 November 2026 at 10:00 East Africa time, per the portal and the tender documents. No addenda were provided that change it. P

Bid / tender security

Tender security of KSH 33,500 must accompany the tender, as a bank guarantee or a guarantee from an insurance company registered and licensed by the Insurance Regulatory Authority. Validity conflict: MR4 says 180 days from opening, while ITT 19.3 says 30 days beyond the tender validity period. Conflicting D2 p.6

Tender fee

No tender fee stated. Tender documents may be viewed and downloaded free of charge from the County website or tenders.go.ke. D2 p.6

Site visit

Optional
No pre-tender site visit is set. Tenderers may visit the site at their own cost and risk, and must indemnify the Procuring Entity for any injury or loss during the visit. D2 p.29

Pre-bid meeting

Optional
No pre-tender conference is set. D2 p.29

Reserved for

Not reserved. Open to all eligible bidders with no reservations or preference. D2 p.31

Contract value

Not stated in the documents we reviewed Not stated

Tender opening

Tenders are opened publicly immediately after the closing time, in the presence of tenderers' representatives who attend. Venue conflict: the TDS says 1st Floor Board Room; the invitation and notice say the chambers. Conflicting D2 p.30

Tender validity

Tenders remain valid for 210 days from the date of opening of tenders. D2 p.29

Who can apply

• Open to all qualified and eligible tenderers. The tender is not reserved for youth, women, persons with disability or other groups. D2 p.31
• A joint venture may have at most 2 members. D2 p.29
• A tenderer must be registered with the National Construction Authority (NCA). Registration is not needed to tender but is a condition of contract award and signing; a selected tenderer may register before award. Standard rule D2 p.11
• Debarred firms are ineligible to tender or be awarded a contract. The PPRA debarred list is on the PPRA website. Standard rule D2 p.11
• Kenyan tenderers must provide evidence of tax compliance (valid tax compliance or tax exemption certificate from KRA) to be eligible. Standard rule D2 p.12

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• MR1: certified copy of the company Certificate of Incorporation or registration in Kenya from the Registrar of Companies, certified by a commissioner of oaths or advocate registered in Kenya. D2 p.37
• MR2: certified valid NCA Certificate of Registration in Category 8 and above as a Road Works Category, with current valid NCA Practicing License, certified by a commissioner of oaths or advocate registered in Kenya. D2 p.37
• MR3: certified valid copy of current KRA Certificate of Tax Compliance, valid at least on the closing date. D2 p.37
• MR5: Form of Tender completed, signed and stamped in the format provided. D2 p.37
• MR6: Bill of Quantities duly filled, signed and stamped in the format provided. D2 p.37
• MR7: confidential business questionnaire, filled, signed and stamped, certified by a commissioner of oaths or advocate registered in Kenya. D2 p.37
• MR8: certified copy of CR12 for the Directors of the company, or National ID for a sole proprietorship, valid for the last 12 months, certified by a commissioner of oaths or advocate. D2 p.37
• MR9: current valid business permit for the year 2026. D2 p.37
• MR10: written power of attorney authorising the bid signatory, witnessed by a Commissioner of Oaths. D2 p.37
• MR11: Form SD1, Debarment Declaration, duly filled and signed. D2 p.37
• MR12: Form SD2, Anti-Corruption Declaration, duly filled and signed. D2 p.37
• MR13: Code of Ethics commitment, duly filled, signed and stamped. D2 p.37
• MR14: sequential serialization and pagination of the entire document from page 1 to the last page (1, 2, 3...). D2 p.37
• Stage II scoring attachment: current sworn affidavit taken within the last 3 months from the tender opening date, confirming no consistent history of court or arbitral award decisions since 1 January 2023 (scores the 5 legal capacity points). D2 p.38
• Audited accounts for 2025, 2024 and 2023, with each page initialled and stamped by an ICPAK-registered practicing auditor and one Director, auditor's ICPAK membership number stated, and a valid practicing licence (scores financial points). D2 p.38
• Copy of line of credit from a bank licensed by the Central Bank of Kenya (scores 5 points). D2 p.38
• Bank statement for the last twelve months to the date of tender, from a bank licensed by the Central Bank of Kenya (scores 5 points). D2 p.38
• Curriculum vitae and certificates for key personnel (Project Manager/Site Agent and builders) (scores key personnel points). D2 p.38
• Evidence of similar works in the last 5 years (LPOs, award letters or completion certificates) for general experience (up to four projects, each valued at not less than Kshs. 3,000,000) and for specific experience (at least three public contracts, each at least KShs. 5,000,000). D2 p.39

Required only in some situations

• Conditional: a joint venture must seek exemption from the Competition Authority of Kenya. Exemption is a condition of award and signing, not of tendering. Standard rule D2 p.11
• Conditional: a foreign tenderer must provide documentary evidence that it sources at least 40% of contract inputs from citizen suppliers and contractors. Standard rule D2 p.11
• Conditional: if selected for award, the tenderer must register with the NCA before contract signing. Standard rule D2 p.11

Experience, licences and financial capacity

Technical

• Stage II evaluation out of 100 points, minimum 75 points needed. Points: legal capacity 5, financial performance 25, key personnel 20, construction experience 25, work methodology 10, construction equipment 15. D2 p.39
• Key personnel: Project Manager/Site Agent for the firm with a degree in Engineering (Civil/Structural) (10 points); two builders with a Diploma in Civil Engineering, or National Diploma in building construction related field, each with at least five years' experience (10 points). D2 p.38
• Construction equipment: road works plant and equipment such as mixers, graders, vibrators, excavators (10 points); reliable transport such as tipper or lorry or pick-up (5 points); proof of a working office with physical address (5 points). Evidence of ownership, lease or hire is required. D2 p.39
• Work methodology: proposed equipment scheduling and work plan (5 points) and methodology for worker safety during construction (5 points). D2 p.39
• A technical proposal with work methods, equipment, personnel and schedule must be submitted in the Tender Forms. Standard rule D2 p.16

Financial

• Audited financial statements for the last three years (2025, 2024 and 2023) are required; financial performance and soundness is scored 15 points for audited accounts, 5 for line of credit, 5 for 12-month bank statements. D2 p.38
• The minimum cash flow or financial capability amount in Kenya Shillings is not filled in the reviewed Evaluation Criteria (template blank). Not stated D2 p.42
• Minimum average annual construction turnover amount is not filled in the reviewed Evaluation Criteria (template blank). Not stated D2 p.42
• Prices must be quoted in Kenya Shillings and include all taxes. D2 p.6
• Prices are fixed. Foreign currency is not allowed. D2 p.29

How and where to submit

• Submission is manual: the original tender plus 1 (one) copy must be delivered. Sealed envelope marked with tender number and description. D2 p.30
• Deliver to the Tender Box at the Ground Floor Entrance of County Government Headquarters, Moi Road, addressed to The County Secretary, County Government of Nakuru, P.O Box 2780-20100, Moi Road, Nakuru. D2 p.30
• Envelopes must be sealed and bear the names and addresses of the Procuring Entity and the tenderer, and the tender reference number. Standard rule D2 p.20
• Serialize all pages of the tender from the cover to the last page with numbers 1, 2, 3 and so on, including attachments. D2 p.6
• Electronic submission conflict: the invitation says electronic tenders will be permitted and the portal lists electronic submission, but the TDS says tenders are submitted manually and electronic submission does not apply. Ask the Procuring Entity before choosing a method. Conflicting D2 p.30
• Bid submission problems must be raised with supplychain@nakuru.go.ke at least 3 days before the closing date and time. D2 p.28
• Clarification questions must be submitted in writing to supplychain@nakuru.go.ke, not later than 3 days before the tender opening/closing date. D2 p.29

Not covered in the documents we reviewed

• Addenda (A1, A2 and later), if any, were not provided, so changes_from_addenda cannot be checked.
• Section II TDS: performance security amount, form and validity (ITT 48) are not stated; TDS says other documents required are not applicable.
• Contract value or budget estimate and the contract duration are not stated.
• Financial capability amount, average annual turnover amount, number of years of audited accounts, and litigation history years are blank in the template.
• Section IV Tender Forms, Section V Bill of Quantities, Section VI Specifications, Section VII Drawings and the Works requirements (Part 2) were not provided.
• Section IX Special Conditions of Contract and Section X Contract Forms were not provided.
• Experience thresholds for the number of similar contracts and the years considered in the qualification form (Form EXP) were not fully filled in.
• Pages of Section III after page 42 and the Stage II sub-factors beyond those shown, such as Form CON-2 requirements, were not provided.
• No lots are described in the reviewed pages; confirm whether this is a single contract.
• Confirmation of the opening venue (board room or chambers) and the correct P.O. Box.

Terms explained

TDS

Tender Data Sheet: the tender-specific rules that override the standard Instructions to Tenderers.

ITT

Instructions to Tenderers: the standard rules on how to prepare and submit a tender.

Tender security

A guarantee, paid with the bid, that the tenderer will keep its bid open and sign the contract if awarded. Lost if the bidder withdraws or fails to sign.

Responsive / non-responsive

A tender that meets all mandatory terms is responsive; one that does not is rejected as non-responsive.

AGPO

Access to Government Procurement Opportunities: the reservation for youth, women, persons with disability. This tender is not reserved.

NCA

National Construction Authority: the government body that registers contractors for construction works.

CR12

Company return form listing a company's directors and shareholders, issued by the Registrar of Companies.

ICPAK

Institute of Certified Public Accountants of Kenya: the body that licenses auditors who sign financial statements.

SD1 / SD2

Self-declaration forms: SD1 declares the bidder is not debarred; SD2 declares no corrupt or fraudulent practice.

JV

Joint Venture: two or more firms bidding together. Here max 2 members.

BOQ

Bill of Quantities: the priced list of work items that must be filled, signed and stamped.

LPO

Local Purchase Order: a buyer's order used as evidence of past contracts.

Power of attorney

A signed authority allowing a named person to sign the bid for the company.

Labour based

A works method that uses more local labour and less heavy equipment, as described in the tender title.